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2 weeks notice template letter

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2 weeks notice template letter
April 06, 2019 1st Anniversary Wishes 3 comments

How to write a letter for your two-weeks notice, with example letters, and how to resign from your job and stay on good terms.

Sample resignation letter

Ready to leave your job? Learn how to write a resignation letter that keeps you in good standing with your employer. This sample letter of resignation can help you find the right words.

A resignation letter can smooth any wrinkles in your exit.

Great news! You found a new job on Monster and are super-thrilled—way to go! There's one order of business you need to take care of before you start mentally decorating your new desk. You need to write a resignation letter telling your current boss that you're leaving.

Whether or not you’re leaving on good terms, it’s proper protocol to submit a letter of resignation. Keep your cool. You might be tempted to quickly write a simple resignation letter and move on, but this formal good-bye is worth further consideration.

While the purpose of the resignation letter is to inform your employer that you’re quitting, you can use it as an opportunity to build relationships and leave on a positive note (no pun intended). 

What is a resignation?

A resignation is the act of leaving your job. A resignation letter expresses your intention to leave the company you currently work for.

Should you write a resignation letter?

You should write a resignation letter because it's the professional thing to do, whether you work at a hospital or a coffee shop. A resignation letter officially gives notice to your boss that you're leaving the job and someone else will need to be hired to replace you and take on your responsibilities. 

What is a two weeks' notice letter?

A two weeks' notice letter is essentially the same thing as a resignation letter. (It's more professional-sounding than "quit letter" and "job leaving letter," don't you think?) This letter announces your intent to depart from the company and says you will remain in your position for another two weeks before leaving. Two weeks is the standard amount of time from when you announce you're leaving to your last day at your job.

What to write in a resignation letter?

A resignation letter should include the following:

  • a statement of intent that you will be leaving your job
  • the name of your official staff position
  • the date of your last day on the job
  • gratitude to your employer for hiring you
  • a highlight of your time there (optional)
  • an offer to train your replacement
  • well wishes for the future of the company
  • your contact info

Best resignation letter sample

If you’re not sure how to write a resignation letter, use this sample for inspiration:

                                                                                                      Roberta Jones
                                     18 Hillside Road | Sometown, MA 55555 | Phone: 555-555-5555 | [email protected]

 

[Date]

Ms. Joyce Michaels
CEO
ABC Company
15 Main St.
Sometown, MA 55555

Dear Joyce,

Please accept this letter as notice of my resignation from my position as staff accountant. My last day of employment will be [date].

I received an offer to serve as senior accountant of a Fortune 500 company, and after careful consideration, I realize that this opportunity is too exciting for me to decline.

It has been a pleasure working with you and your team over the last three years. One of the highlights of my career was collaborating with you to automate ABC Company’s accounting, financial and balance systems and setting up your accounting infrastructure. Your company is poised for continued growth and I wish you much success with your upcoming acquisition of XYZ Company.

I would like to help with the transition of my accounting duties so that systems continue to function smoothly after my departure. I am available to help recruit and train my replacement, and I will make certain that all reporting and records are updated before my last day of work.

Joyce, thank you again for the opportunity to work for ABC Company. I wish you and your staff all the best and I look forward to staying in touch with you. You can email me anytime at [email protected] or call me at 555-555-5555.

Sincerely,

 

Roberta Jones 

 

Get ready to resign

It's highly likely the time will come in your career when you decide to leave a job. Hopefully it'll be because you got offered a great new position somewhere else. Do you have your fingers crossed that that opportunity comes sooner rather than later? Join Monster today. As a member, you can upload up to five versions of your resume and cover letter. Recruiters search Monster every day looking to fill top jobs with highly talented candidates—just like you. Additionally, you can get job alerts sent directly to your inbox so you can spend less time combing through ads and more time emailing your resume to hiring managers. Before you know it, you'll be drafting a resignation letter of your own.


Please accept this letter as my formal notice of resignation from [Company name], effective [date, two weeks from date above]. The associations I've made during.

Download: SEEK's free standard resignation letter template - SEEK Career Advice

2 weeks notice template letter

Preparing a two weeks notice letter in good terms can help you to leave your job gracefully, and it is a recommended practice if you ware planning to quit your job without affecting your reputation as an employee. Here we will show you some samples of Two Weeks Notice letters that you can use.

As an employee, you have no obligation to provide a two weeks notice of resignation unless there is a special clause in in your job contract or working in a state that follows the Employment At-Will principle. Said that, you may just leave the company at any time by sending an immediate resignation letter, however this practice is not recommended as it can affect your reputation, burn a door of re-employment and withdraw yourself from future benefits. Here are two samples for Two Weeks Notice Letters templates for Word (Jessica and Peter) who are interested to quit their jobs looking for new opportunities.

Sample 1 – Two Weeks Notice Letter Template

Click here to edit Sample 1

Clicking the link below you can open the sample letter template in Word online and create your own customized version with your own name, company name and position. Please remember to change the date accordingly.

Sample 2 – Two Weeks Notice of Resignation Letter Template

Click here to edit Sample 2

How to edit your own two week notice letter? You can open the free templates in Word online and then create a copy to a new document. Make sure to edit the text placeholders and adapt the content to your own situation. Here you can see a preview of the document in OneDrive.

So, preparing a 2 weeks notice letter of resignation in good terms can be win-win, for you and your employer while you don’t put your new job at risk or close the door for future job opportunities that will ask you for references from past employers (sample employer reference letters are suitable in this case).

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How To Write A Two Weeks Notice Letter (Sample Template Included)

2 weeks notice template letter

Writing a two weeks notice to quit your job is tough.

There are lots of emotions involved.

If you had a buttface boss in a soul-sucking job, you’ll probably feel relieved.

But if you enjoyed your time spent with the company, you’ll probably feel a mixture of sadness and excitement—sad to leave your friends behind, excited for bigger and better things.

No matter how you feel about leaving your job, one thing’s for sure:

You MUST leave on good terms.

It doesn’t matter if your boss was the biggest D-bag on planet earth…

Burning bridges is ALWAYS a bad idea.

It’s a small world, after all.

You might think the relationship doesn’t matter. But you never know who is connected to who. (Think twice about which fingers you use when waving goodbye.)

Remember, the goal here is to make friends, not enemies.
Friends are good references.
Enemies are not.

In this case, “last impressions” are just as important is first impressions. And one of the best ways to make an epic last impression is by writing a killer two weeks notice.

But how, Mitch? This is so f-ing hard! I don’t want to write something that pisses off my boss!

Relax. We got your back.

In this post, we’ve created 8 free templates you can use to help you leave on a high note (and make sure your message isn’t taken the wrong way).

Each template is designed for a specific situation. All you have to do is choose a template, fill in the blanks, and viola!—you’re ready to enjoy your (hopefully non-awkward) last two weeks of work.

But before we get into the templates, let’s look at some important things to remember when writing your letter.

Two common quitting mistakes that’ll come back to bite you

First off, if you think you can get away with just a quick, non-official verbal notice…you’re asking for trouble.

A formal written document (or in this case, email) is essential because…

  • It gets put in your permanent employee file
  • It makes your departure clear and protects you from any misunderstanding
  • Sometimes it’s even required by contract (and may call for more than two weeks)
  • It’s also a sign of respect and gives your employer time to fill the gap you leave behind.

That said, even with a formal document, you WILL still need a face-to-face meeting with your direct supervisor (or HR department). This should be donebefore you hand/send in your formal notice.

It’s tempting to just shoot over a quick email to avoid an awkward conversation.

But that, my friend, would be a mistake.

You need to sack up, have that awkward conversation, and win your employers respect. Here are some tips for a smooth “quitting conversation”.

 

What to say when giving two weeks notice

  • The more notice you give, the better (two weeks is the absolute minimum)
  • Don’t tell your work buddies about quitting until talking with your boss directly. If they hear it through the grapevine, it’ll make your convo 10x more uncomfortable.
  • Plan what you’re going to say (and what you’re not going to say) beforehand.
    Be honest about your reason for leaving, but no need to spill your guts.
    Stay positive and thankful. No negativity allowed.
  • Tell them the date of your last day
  • Give them a physical copy of your notice (or tell them you’ll send it via email).
  • Be firm and prepared to respectfully stand your ground
  • If you suspect they might offer a salary increase to get you to stay, decide ahead of time what you’d be willing to accept.

 

How to write a two weeks notice that’ll impress your boss

The way you write your two weeks notice ultimately comes down to:

  1. Your relationship with your boss
  2. Your unique job situation

Think like a copywriter. Take a second to put yourself in your “prospect’s” shoes.

Pretend you are your boss and ask yourself these questions:

  • What is my relationship with this employee? (friends or business only? chill or tense? personal or formal? etc.)
  • How do I view this employee? (essential, valuable, easily replaceable, frustrating, awesome, etc)
  • What emotions would I feel if this person quit?
  • Why would I feel these emotions?
  • What concerns would I have if this person quit?
  • What would I hope this person does to make the transition as painless as possible?

 
The answers to these questions will tell you exactly how you should write your letter (or in this case, which template to choose).

For example, if you think you boss will feel stressed about finding a replacement, you’ll want to address that in your letter with something like…

I’ll help you find a replacement
I’ll write up a detailed instruction guide for my replacement
I’ll make sure to finish up all current projects and tie up loose ends

Basically, you need to understand where your prospect (AKA boss) is, and then meet them there.

Alright enough chit-chat. Let’s knock this thing out so we can move on with our lives.
 

Two weeks notice templates

Use your answers to the empathy questions above to help choose the best template for your unique situation. I’ve filled in some of the blanks with examples to get your idea juices flowing.

(Note: This email will be sent to your direct supervisor. You can also forward it to the HR department and ask any questions you may have about the transition like receiving benefits, getting last paycheck, etc)
 

#1 – “Direct and To The Point” Two Weeks Notice

Who it’s for: This one works for almost anyone. It’s a great option if you don’t feel comfortable sharing why you’re leaving.
Subject 1: Two weeks notice
Subject 2: Two weeks notice (leaving on 06.04.2019)
Subject 3: Resignation letter – [NAME]
Subject 4: [NAME] and [COMPANY] parting ways

Hey [BOSS], I’ll just come out and say it:

I’m officially putting in my two weeks quitting notice today.

I am extremely happy with how I was treated at [COMPANY]!
I will continue to sing praises about the company, and value my time spent here.

I will happily help you find a replacement for my job.
I already have a few recommendations lined up if you want.

I will have to leave by 06.04.2019, but I understand if you need me gone earlier.
Company protocol often requires resigning staff to leave immediately, if this is the case, I will obey all company rules as you see fit.

I will be performing all my regularly scheduled duties to my fullest ability for the remainder of my employment.
You can still count on me to show up and do my job.

If there’s anything else I can do for you, please let me know.

Sincerely,
[NAME]

 

#2 – “Sentimental Buddies” Two Weeks Notice

Who it’s for: Use this if you are best buds with your boss (no need to be formal and stuffy). Notice how it doesn’t mention anything about finding replacements, continuing to work hard, finishing your projects, etc. That’s because your boss already knows he can count on you, his trusty sidekick.
Subject 1: Sad news :-(
Subject 2: Saying goodbye :-(
Subject 3: Two-week notice :-(
Subject 4: It was fun while it lasted, [NAME]!

Hey [BOSS NICKNAME],

The time has come.

I’m off to [Florida to start my Masters], and it’s time to say goodbye.

We’ve had a good run.

We [sold a lot of tires]. We [changed a lot of oil]. And most importantly, we made some great memories. (Remember [GOOD MEMORY]?)

Anyway, here is my official two-week notice. My last day will be 06.04.2019.

I had a blast working with you and wish you the best!

Stay in touch,

[NAME]

P.S. – [INSIDE JOKE]

 

#3 – “Following My Dreams” Two Weeks Notice

Who it’s for: Use this one if you have a good reason for leaving and think it will actually help your case.
Subject 1: My 2 week notice
Subject 2: My resignation
Subject 3: Decided to make a big change (2 weeks notice)
Subject 4: Tough decision…(resignation letter)

Hi [BOSS],

When I first started working here at [COMPANY], you asked me about my long term plans. I mentioned that I wanted to [start my own business doing ___].

[Last month I found the perfect place and met a great partner. We’ve decided to make the jump and commit to this project full time]. That means I won’t be able to dedicate my best efforts to you and [COMPANY].

Working here has been fantastic. I’ve learned ___, ___, and ___.

[BRIEFLY ADDRESS ANY CONCERN BOSS MIGHT HAVE].

Thanks for giving me the opportunity – hope we can stay in touch.

All the best,

[NAME]

P.S. – My official last day will be 06.04.2019.

 

#4 – “Short and Sweet” Two Weeks Notice

Who it’s for: Use this if you weren’t close to your boss and don’t think he/she really cares that you’re leaving.
Subject 1: My two weeks notice
Subject 2: My resignation
Subject 3: Time to say goodbye (2 weeks notice)

To [BOSS]

I’ve enjoyed my time at [COMPANY] and have learned so much from you and my colleagues. However, it is time for me to move on to new challenges.

Please accept this as my resignation effective on 06.04.2019.

Thanks,
[NAME]

 

#5 – “Formal and Stuffy” Two Weeks Notice

Who it’s for: Use this if you need to be as professional as possible (i.e. it’s required by contract). If you want to talk about your reasons for leaving or other sentimental stuff, do it in your in-person meeting.
Subject 1: Resignation Letter – [NAME]
Subject 2: Two Weeks Notice – [NAME]

[BOSS’ FULL NAME]
[COMPANY]
[COMPANY ADDRESS]
[TODAY’S DATE]

Dear Mr./Ms. [BOSS’ LAST NAME],

I regret to inform you that I will be resigning from [COMPANY] on 06.04.2019

Per my contract, here is my formal [NOTICE PERIOD LENGTH] notice.

Please let me know if there is anything I can do to facilitate the transition.

This was a difficult decision to make, and I am truly grateful for [the fulfilling experience I have had as part of your team].

Sincerely,
[SIGNATURE]
[TYPED NAME]

 

#6 – “I’m Moving” Two Weeks Notice

Who it’s for: Use this if you’re moving to a new location. It’s your choice whether or not to include what that location is. Remember to address any concerns you think your boss may have.
Subject 1: [NAME] Two Weeks Notice
Subject 2: [NAME] Resignation Letter

Hey [BOSS],

I’m writing to officially inform you that 06.04.2019 will be my last day.

I’ve really enjoyed being a part of the [COMPANY] team. However, due to [some personal reasons], I’ll be moving to [LOCATION] at the end of this month.

I’ve [written up a detailed guide to make sure it’s a smooth transition for my replacement].

Thanks again for such a rewarding experience!

Sincerely,
[NAME]

 

#7 – “Career Development” Two Weeks Notice

Who it’s for: Use this if you found another job that is the “next step” in your career development. You can decide whether or not to include the company you are going to work for. If your boss is a decent human being, he/she will be happy for you and your development.
Subject Line: It’s time for me to move on (2 weeks notice)

Hey [BOSS],

I have some exciting (but also sad) news.

I’ve been offered a great position at [NEW COMPANY + DESCRIPTION]. This is an huge step forward in my [CAREER GOAL] journey.

I’ve learned many valuable skills working with [OLD COMPANY], and I want to thank you for giving me such a rewarding experience.

My last day will be 06.04.2019, and I will make sure [all of my current projects are completed before then].

I wish you the best!

Sincerely,
[NAME]

 

#8 – “Thanks a Billion” Two Weeks Notice

Who it’s for: Use this when you’re seriously grateful to your boss and/or the company. As you can see, most of these templates include some form of appreciation. But in this case, it’s not just a polite formality—you really mean it.
Subject Line: My official 2 weeks notice

Hey [BOSS],

I loved the chat we had today, and I’m glad I had the chance to share my exciting (yet sad) news to you in person.

I’m sending this email just to make things official—06.04.2019 will be my last day…

I also wanted to take one more opportunity to thank you for everything you’ve done for me.

You [THING THEY HELPED YOU WITH #1]. You [THING #2]. And most importantly, you [THING #3]

To be honest, I wouldn’t be where I am today if it weren’t for you.

I will always be grateful for my time with [COMPANY] and the rewarding experience it’s been.

I’ll be rooting for you guys!

All the best,

[NAME]

So there you have it!

These eight templates should cover all of your bases. Feel free to add or remove sections, but only include what’s absolutely necessary (no need to tell your life story). If you feel like it’d help to explain yourself more, do it in person.

By following these guidelines on how to write a two weeks notice, you’ll maximize the odds of a leaving your job with grace (and earning a killer recommendation).
 

How to write a two weeks notice “cheat sheet”

  • Don’t burn bridges or piss anyone off (even if they deserve it)
  • Match your tone to your relationship (which tone would be best received?)
  • Include solutions to any concerns you think your boss may have
  • Specify your last day to avoid any confusion
  • Give them a reason for leaving. If you don’t have a good reason (or aren’t comfortable sharing), just be vague.
  • Thank your boss for the opportunity
  • Ask what you can do to make the transition as smooth as possible
  • Create positive feelings so your boss will be happy to vouch for you in the future

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Hope this helps!
Sincerely,
Mitch Glass – mitchglasscopywriting.com

This is the time when you tell them you're leaving and give your notice. To help you do this, we've developed a free resignation letter template which you.

34+ Two Weeks Notice Letter Templates – PDF, Google Docs, MS Word, Apple Pages

2 weeks notice template letter

How to Give Two Weeks Notice (with Examples)



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A two weeks notice letter is your opportunity to leave a job in a professional and positive manner. This letter is seen as a common courtesy and, in some cases, a requirement to formally resign your position.

Related: How to Write a Resignation Letter

Below, you’ll find information on what it means to give two weeks notice, why and when you should write a letter, and how to get started with examples for you to follow.

What is two weeks notice?

There are many reasons why you may want or need to leave your current job. When you leave, it is customary to give at least two weeks notice to your employer about your coming departure. This period gives you time to complete your current work obligations, inform your managers and coworkers how to perform some of your job duties once you’re gone, and to say goodbye to your colleagues in a professional and positive way. It also gives your employer time to open a role to fill your job or to make other arrangements.

It is important to review your employment contract before giving notice in case your company has other guidelines around resigning. Depending on the terms of your contract, a two weeks notice letter may be required to formally resign your position.

Why should you write a two weeks notice letter?

There are two main reasons why you should write a two weeks notice letter. First, this letter is a respectful way to inform your employer that you intend to leave your current position. It’s normal for people to leave jobs and move on to new ones. During this process, make sure your employer will be able to speak positively about your exit. For example, quitting your job suddenly and without notice could leave your employer in a difficult situation. This could limit your ability to use your current employer as a reference for future jobs or risk a new employer learning about your unprofessional exit.

In many cases, your notice will give your employer time to settle any accounts in your name or ensure you receive final financial information, such as for retirement accounts or back pay. Your employer may also need the time to post your former job and find the right candidate as a replacement.

The second reason you should provide a two weeks notice letter is so you have a written record of your decision to resign. This document can be used for various purposes, such as understanding why employees choose to leave or for legal records.

How you leave your job could also have an impact on your future job success. No matter your reason for leaving, you should avoid leaving a bad impression throughout the resignation process.

How to resign from your job (steps)

When you resign from a job, it’s customary to provide a resignation letter two weeks before your final day of work. There are several things to consider before you submit this letter to your employer.

If possible, find a convenient time to meet with your employer.

It’s best to resign from your job in person. If you need to, you can also have this conversation via phone or video conference. In most cases, this meeting should take place with your direct supervisor. This is a courtesy to your manager that helps avoid unexpected news and gives them additional time to prepare. It also gives you the opportunity to have a personal conversation with them, thanking them for the opportunity.

To avoid your manager hearing about your resignation from someone else, make sure you speak to them before telling any of your colleagues.

Remember that your goal is to part on good terms. Try to schedule this meeting at a convenient time for your manager, write your two weeks letter beforehand and prepare to address their questions about when you’ll be leaving.

If there is some reason you cannot speak to your direct supervisor, you could meet with an HR representative. Whomever you meet with, it’s important not to wait too long—once you’ve decided to leave your job, you should tell your employer as soon as possible so that you can agree on an exit plan together.

Prepare for your conversation and focus on the positive

Talking about resigning from your job can be a difficult conversation to have. As with many difficult conversations, it’s a good idea to prepare ahead of time. This preparation can calm your nerves and make it easier to say what you need to say.

  • Be honest but don’t go into unnecessary detail. When thinking about how you want to tell your manager of your intention to leave, it can be helpful to know ahead of time what you want to divulge.
    For example, it might be true that you are leaving because you don’t feel you are growing at the company and you’ve found a new job with more growth opportunity. Depending on your situation, you might choose to tactfully explain this to your employer. But, you may decide that it’s better to only tell them that you’re pursuing a new opportunity that’s a good fit for your future goals.

While you may be asked about your next opportunity, it is your decision whether or not you want to tell your employer this information based on what makes you feel most comfortable.

  • Be prepared to let them know the date of your last day. Your employer may inquire about a few pieces of information to get ahead of your departure as best they can, including the date of your last day. Two weeks notice is common.

  • Be gracious. You should have a few words mapped out ahead of time thanking your employer for the opportunity at the company. This can include resources they provided for your continued growth, exceptional management, the opportunity to work on certain projects or simply gained experience in the industry.

  • Be prepared for pushback. If you were an exceptional and well-liked employee, your manager may attempt to offer you a pay raise or other perks to keep you on board, if they have the resources. You should be prepared ahead of time with exactly what they can offer for you to stay, or whether you want to engage with a counter-offer at all. If you do choose to stay, be prepared for a potentially awkward relationship moving forward. You can decline a counter-offer with a simple, respectful statement like, “Thank you very much for the offer. While I highly value my time at this company, the next opportunity will be the best option for me moving forward.”

If you can’t meet in person, send an email

If you can’t resign in person or speak to your supervisor via phone or video conference, you have the option of sending an email. In this case, you should give your email a clear subject line, keep the body of your email brief and positive, and attach your two weeks letter as an attachment. Here’s an example of what your email might look like:

Subject: Resignation Letter – Elaine Chu

Dear Mr. Watts,

Please accept this as my formal resignation from XYZ Company. My last day will be June 15th, two weeks from today. I am grateful for all of your support during my time here and deeply appreciate all of the valuable experiences I have gained. It has been a pleasure working with you and the team.

Please let me know how I can help during this transition and make it as smooth as possible. I wish you all the best.

Best wishes, and thank you for everything,
Elaine

How to write a simple two weeks notice letter

As you begin to draft your letter of resignation, consider the following guidelines:

  1. Start by including your name, date, address and subject line
  2. State your resignation
  3. Include the date of your last day
  4. Provide a brief reason of resignation (optional)
  5. Add a statement of gratitude
  6. Wrap-up with next steps
  7. Close with your signature

While each resignation letter is different, it’s best to end on a positive note with gratitude or something specific you enjoyed about your time with the company to leave a good impression.

Two weeks notice letter example

Here is an example of a two weeks notice letter you could write if you received a job offer from another employer.

[Date]

John Delaney [Supervisor’s Name]
ACT LLC [Company Name]
173 Up Street, Columbus, Ohio 13456 [Company Address]

Dear Mr. Delaney,

This letter is to give you two weeks’ notice of my official resignation from ACT LLC. My final day as a sales associate with ACT LLC will be [Two Weeks From Today’s Date].

It has been a pleasure working with ACT LLC. I appreciate the time and commitment the company has shown me in helping to develop my sales associate experience and skills.

I intend to continue providing ACT LLC with the same high-quality work from now until my last day of employment. If there is anything you need me to do to help during this transition time, please let me know.

Sincerely,
Elizabeth Smith


With this standard resignation letter sample, you can create a simple letter. you will be leaving the company and that you will be serving your notice period.

2 weeks notice template letter
Written by Tojataxe
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