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A letter of recommendation (or reference letter) is a document designed to add extra weight and merit to a job or college application. They are usually written by a supervisor, colleague, teacher, or friend.
There are various different types of recommendation letters, but the three main ones are those for employment, for university applications, and character references.
Below we’ve outlined all the various types of people and reasons a person might require one, as well as who to ask for one.
Almost all universities and scholarship programs require at least two recommendation letters as part of the application process. These reference letters should ideally be written by previous teachers or professors who are familiar with your academic achievements and abilities.
Students need references because admissions officers and scholarship organizations want to get a better understanding of who they are as a person. Recommendation letters help to shed light on the “full package” that is difficult to fully convey in a resume and personal essay.
For more details on who you should ask to write your recommendation, check out our detailed guide on how to ask for one.
It is also acceptable to have your letter written by a coach, guidance counselor, or academic adviser who can speak to your strengths.
For most job applications, a well-written resume and cover letter or letter of interest are more than sufficient. However, certain industries or companies may require a letter of recommendation in addition to these basic essentials. Teachers and physician assistants are two such examples of jobs that often need a written reference as part of the application.
Generally speaking, the most convincing reference letters will be those written by a supervisor. In cases where this is impossible (or undesirable), a recommendation from a coworker who is intimately familiar with your work is also acceptable.
If you feel as though your resume and cover letter aren’t particularly strong, a letter of recommendation can help you land a job when it otherwise might be impossible.
A character reference from a friend, teacher, or family member can make all the difference when it comes to job hunting.
This usually occurs when you have little or no work experience. In situations like these, a character reference from a friend, teacher, or family member can make all the difference when it comes to job hunting.
On the other hand, if you’re applying for a particularly competitive job, a strong reference from a previous employer can turn the tide and help you stand out from the crowd.
Now that we know what a recommendation letter is and who needs one, let’s go through exactly how to structure the content of your letter, as well as the best page formatting and fonts to create a professional look.
No matter who it’s for, including these seven basic parts in your letter will ensure it hits every point needed to write a strong and compelling letter of recommendation.
Ideally speaking, your own name, address, and contact information should go in a letterhead at the top of the page. If you don’t have a letterhead, place this information above the date on the top-left side of the page.
Otherwise, the first thing on the top-right side of the page should be the current date, followed by the addressee’s name, title, company or school name, and then address.
As with any letter, the first line should address the person or body of people you are writing to by name and title. Avoid vague salutations such as “To Whom It May Concern:” unless there are no other options available to you.
Check out the first step of our letter of recommendation writing guide for a more detailed explanation of how to craft the perfection salutation.
Start by expressing your sincere recommendation of the applicant, explain who you are and your relationship with the person you are recommending, including how long you have known them.
The second paragraph outlines the relevant academic or professional strengths of the applicant. Include one to two specific and detailed examples that demonstrate the applicant truly does possess these strengths.
The third paragraph is all about personality. Include details of the applicants positive personality traits and examples that clearly showcase them.
This optional section is only used when writing letters of recommendation for employment. It should also only be included in cases when the applicant’s reason for leaving their previous or current company is either neutral or positive. Such as relocating for family reasons, or outgrowing the opportunities at the company.
Reiterate your wholehearted recommendation of the applicant and encourage the reader to contact you with any questions they may have.
While the content of your letter is the most important element, the appearance of the page still requires some consideration. The alignment, font size and style, and margins can all impact the impression you give the reader.
The following simple guidelines will ensure your recommendation letter looks professional:
For more specific details on how to format a letter of recommendation, check out our comprehensive business letter format guide.
Before you stretch your typing fingers, there are a couple of things you must do to ensure your reference letter is as compelling as possible.
Ask the applicant for a copy of their resume, cover letter, personal essay, or any other such documents they are submitting as part of their application. Read through them thoroughly and avoid repeating any of the information mentioned unless it is particularly important.
Ask the applicant if there are any particular points or examples they’d like you to mention.
It’s also a good idea to ask the applicant if there are any particular points or examples they’d like you to mention.
Do some research on the company, university, or scholarship the applicant is targeting, and customize your letter based on their requirements. If you’re writing a letter for a job application, reading through the job description is a great way to get an idea of the specifics you should emphasize.
Depending on the type of recommendation letter you are writing, the tone and contents will differ. If you’re a manager writing for an employee, the tone will be much more formal and contain a lot of detail regarding an applicant’s professional achievements.
On the other end of the spectrum, a character reference from a friend will be written in a more casual tone and focus more on an individual’s personal strengths and characteristics.
If you’re pressed for time, ask the applicant to do all the research for you and then provide a summary of all the important information.
Now that we’ve gotten all the little nitty-gritty details out of the way, it’s time to put pen to paper. Following these steps will help you create a convincing letter of recommendation that is sure to be an invaluable part of any application.
The way you greet someone when meeting them for the first time has a huge impact on their first impression of you. The way you address someone in a letter is no different. As such, it’s important to use a polite and personable salutation to start your letter off strong.
A proper salutation should be structured as follows:
Dear+ Title+ Name of Recipient
The title will vary depending on the individual you are writing to. For example, if you are addressing a hiring manager, you would use a general title such as Mr., Mrs., or Ms.
Dear + Mr. /Mrs. /Ms. + Hiring Manager’s Last Name
On the other hand, if you were writing to a Professor or someone with a Phd, you should use their professional title such as Dr. or Professor.
Dear+ Professor+ Professor’s Last Name
Ideally the applicant requesting the letter should provide you with the name of the person who the letter should be addressed to. If not, a bit of quick research on linkedin, or the company/university website should yield some results.
When you don’t know the name of the recipient, you should still make your salutation as personable as possible. This means avoiding weak openings that make no attempt to directly address the reader.
Even if you don’t know their nameyou should never use “To Whom it May Concern” when addressing the recipient.
Here’s What You Should Do Instead:
Dear+ Titleof Recipient
For example, if you are addressing a university’s dean of admissions whose name you don’t know, write Dear Dean of Admissions. Whereas if you are writing to the hiring manager of a company, write Dear Hiring Manager.
When addressing a body of people such as an admissions committee or board of directors you should follow the same principles as those outlined above. The only difference is that the title of the recipient should be replaced by the name of the group or organization.
Here is the exact formula:
Dear+ Name of Group or Organization
The following examples give you a better idea:
The first sentence of your recommendation is arguably the most important because it sets the tone for the entire letter. The best openers are those that immediately express the heartfelt and enthusiastic recommendation of the applicant.
Here are some useful phrases you can use to write a strong first sentence:
In comparison, a generic sentence that lacks enthusiasm such as “I am writing with regards to the recommendation for…” is both boring and weak.
The remainder of your introductory paragraph should be devoted to describing who you are and your relationship with the applicant. This is an essential step because it establishes the relevance of your letter.
If you have known the applicant for a good length of time — and are in a good position to evaluate their strengths — then the potency of your letter multiplies. When establishing your relationship, you should include the following points:
By including these details in the very beginning of your letter, the reader understands the foundation of the relationship that your words are coming from. This context makes everything you say afterwards much more powerful.
Including some anecdotes about your relationship will help strengthen this important foundation.
Finish your introduction with a sentence or two highlighting some of the applicant’s key strengths or personality traits.
The following examples will give you an idea of how you should write yours:
Don’t worry about going into detail. The purpose of these sentences is to round out the first paragraph, while simultaneously serving as a sneak peak of what’s to come in the body of your letter.
Your first body paragraph should start by mentioning 2–3 of the applicant’s specific skills, talents, or experiences that are relevant to their target job position or college program.
It is essential that these points are then followed up with detailed and descriptive examples of the applicant’s accomplishments that prove the aforementioned abilities.
Take a look at the difference between the following two examples from a reference letter written for a project manager:
Specific and detailed:
Not only is the second example far more compelling, but it also showcases the professional accomplishment the applicant has that would benefit her target job. When the reader sees these kinds of examples, they think to themselves, “This is the kind of performance I need at my company.”
Whenever possible, include interesting anecdotes about the applicant that demonstrate the strengths and abilities you described. This will create a more personable tone that makes the reader feel as though they are getting to know the applicant — one of the key aspects of a strong recommendation letter.
Make sure the achievements you mention are ones that you personally witnessed. Otherwise, they will carry far less weight for the reader.
The next body paragraph should focus on 2–3 of the applicant’s positive personality traits and characteristics — particularly those that would be beneficial or desired by their target company or school.
One of the chief reasons universities and certain companies request letters of recommendation is because they want to get a more holistic understanding of the applicant as a person. Thus, only including their academic or professional achievements is not enough to create a persuasive letter.
Much like with the previous step, include relevant and specific examples or anecdotes to backup your claims. Let’s take a look at some examples:
Specific and Detailed:
In case you’re having trouble thinking of compelling ways to describe an applicant’s personality, we’ve created a table containing some of the best personal qualities to include in a letter of recommendation:
Just be sure that you prove that the applicant possesses the personal qualities you mention with specific and detailed examples.
This paragraph is only relevant if you’re writing a letter of recommendation for employment purposes. That being said, you should only include this section if the reason the applicant is leaving your current company is either neutral or positive.
The following are a few examples of the types of reasons that would be acceptable:
After reading through a letter describing how amazing an applicant is, it is quite normal for a hiring manager to think to themselves, “If this candidate is so great, why are they no longer at the company?” By including the reason for an applicant’s departure, it helps to assuage some of these doubts.
If you’re unsure whether or not the reason might be seen in a negative light, then it’s safer to exclude this section altogether.
However, if you’re unsure whether or not the reason might be seen in a negative light, then it’s safer to exclude this section altogether.
Begin the concluding paragraph by reiterating your complete, unreserved, and enthusiastic recommendation of the applicant. Follow this up by emphasizing the value of the applicant as an asset.
Use strong, authoritative, and confident language when writing this sentence. Take a look at the following examples:
Finally, conclude by encouraging the reader to contact you if they have any questions about the applicant.
Your letter closing should be formal and polite. Sincerely, Regards, and Best regards are all great examples. Sincerely is widely considered to be the best sign-off because not only is it undeniably polite, it also carries a warm, friendly tone. In cases where the closing is more than one word, only the first letter of the first word should be capitalized.
Ready to get started? Save yourself some time and effort by downloading and customizing one of our free templates or samples:
Templates and Samples for Students & Teachers
Templates and Samples for Employment & Jobs
Regardless of what kind of content you end up including, keeping these six characteristics in mind throughout the writing process will help take your recommendation to the next level.
Your letter should sound like it was written by a real person. The chief reason why colleges and employers request reference letters is because they want to get an idea how an applicant’s qualifications and personal qualities are perceived by another person.
If your mom writes you a college recommendation letter outlying how you are “such a good, nice boy” it is unlikely to be very convincing to the admissions board. It needs to come from an authoritative source and be written in a strong, confident tone.
A powerful recommendation needs to be enthusiastic and sincere. If the reader feels like you don’t wholeheartedly recommend the applicant, your letter will be weak and unconvincing.
When describing the applicant’s strengths, enhance them with adjectives such as “exceptional,” “outstanding,” and “superb.”
Using adverbs such as “sincerely” and “wholeheartedly” will inject some passion into your words. When describing the applicant’s strengths, enhance them with adjectives such as “exceptional,” “outstanding,” and “superb.”
You should avoid empty cliches such as, “Mollie is the best student/employee I’ve ever had.” Everything you say needs to be specific and backed up by evidence. If Jim really was the best student you ever had, then you need to describe exactly how and why that was the case.
By the end of the letter the reader should feel like they have gotten to know both you and the applicant better. Your relationship with the applicant, and your description of their strengths, should feel like a story. Also be sure to include anecdotes demonstrating the applicant’s abilities and traits whenever possible.
A strong recommendation should focus on the strength’s an applicant possess that are relevant to their pursuits. For example, in the case of a student applying to a mechanical engineering department, avoid writing about their exceptional literary masterworks and focus on their achievements in science.
Asking for a recommendation letter can seem like a daunting task, especially when you’re not sure whether or not the person will accept. This guide will show you exactly how to properly ask for a reference letter, as well as who and when to ask.
If you’ve been asked to write a recommendation and you’re not sure whether or not you should accept, go to the next section for details on exactly when and how to reject a request.
You should only ask for letters of recommendation when an application specifically calls for one, or when you believe your application would be weak without one.
The following are examples of when a reference letter would be required or useful:
Generally speaking, you should ask someone you have a solid relationship with who can also accurately speak to your strengths from a position of authority. That being said, the best person to ask for a recommendation will depend on the type of application you are making.
Tips on who to ask if I’m a…
Pick a teacher who has taught you for a long period of time and whose classes you performed particularly well in. If you are applying for a specific major, consider asking a teacher who taught you a subject related to your target field.
Ask a professor with whom you have had extensive interaction, such as one from a course which involved a lot of discussion. Even if you performed exceptionally well in a certain professor’s course, if there were 300 people in the class they would be unable to write an effective letter for you.
If you wrote a thesis paper as an undergrad, your adviser is likely the professor most well-equipped to write your recommendation.
Ideally, you should ask the principal of your previous school because they can write you a letter from a position of authority. However, if you’d rather not ask the principal or feel they don’t know you well enough, asking the head of your department is a great alternative.
If you specifically studied to become a teacher in college, then you will have already taught some courses under the guidance of a professor or two. One of these professors is by far the best candidate to ask to write your recommendation.
Ask a friend or extended family member to write a character reference for you. A reference from a direct family member will be seen as “too close to home” and will not be taken seriously by any potential employer.
The ideal writer would be someone who has directly supervised your work such as a manager. In cases where asking your manager is not ideal, a colleague who you have worked with closely is also acceptable.
If you’re still not sure who to ask, use the following formula: pick the person in the highest possible position with whom you have the strongest relationship.
In many cases, how you ask for a letter of recommendation can be the difference between a person saying yes or no. These six tips for proper etiquette will help you ask in a way that makes it hard to decline.
Whenever possible, always ask for a recommendation in person. The person you ask will appreciate that you took the time to make a personal, face-to-face appeal.
Don’t jump straight into asking for a reference. Start by explaining exactly what you are applying for so that they understand why you are asking in the first place.
Use indirect turns of phrase to ensure your tone is as polite as possible when asking someone for a recommendation, even if you know the person very well.
Don’t say: “Hey can you write me a recommendation letter?”
Do Say: “I was wondering if it might at all be possible for you to write me a letter of recommendation.”
In almost all cases, politeness is the most important factor in convincing someone to accept your request.
This is by far the most important tip, so pay extra attention to it. In almost all cases, politeness is the most important factor in convincing someone to accept your request.
In case they are unwilling or unable to write your letter, always follow up your request with a statement that allows them to easily decline. Don’t put them in an awkward position where they have to directly refuse.
Example: “If you’re too busy with other tasks to write it, I perfectly understand and please don’t hesitate to decline.”
Explain why you chose to ask for a recommendation from them. Many times this will help convince them to accept your request even if they are busy.
Example: “I understand that you might not have time, but since you have taught me for 2 years and are familiar with my work, I believe that no one is more qualified to write my recommendation than you.”
Tell them how appreciative you would be if they would take the time to write your letter. However, don’t give them the impression that you expect them to accept (as outlined in tip 4).
Example: “I would really appreciate it if you were able to write a letter of recommendation for me, if you are unable to do so, however, I completely understand and please don’t worry about it.”
In the end, as long as you ask with a polite and sincere attitude, most people will be more than happy to write a recommendation for you.
If you are in a situation where you can’t ask for a recommendation in person, write a request via email. Simply follow the same guidelines outlined in the section above and your request will be golden.
If you’re still unsure of yourself however, we’ve created a professional template for writing a letter of recommendation email request below. Simply copy and paste the template and then fill in your own details.
Subject Line: Request for Letter of Recommendation
Dear [Title + Name of Person You are Asking]
First of all thank you for taking the time to read this email and I hope that this request does not cause you any inconvenience.
I am applying for [university program/job position] at [target school/company] and was wondering if it would at all be possible for you to write a letter of recommendation for me.
As my [relation with requestee], I sincerely feel that no one else is more suited to writing me a recommendation and I would truly appreciate any kind words you might be willing to say on my behalf.
That being said, I know that you are extremely busy and if you are unable to find the time to write a letter I would completely understand.
Once your writer has accepted your request, you need to provide them with as much useful information as possible. This will not only make things more convenient for your writer, but also ensure that they write you the best recommendation possible.
Here’s a list of some of the info you should provide:
Of course, there are always times when you may be exceptionally busy and finding the time to write a letter can be difficult. In these situations accepting or rejecting a letter is completely up to you.
There are two situations in which you definitely should reject a request for a reference letter.
Other than that, there are two situations in which you definitely should reject a request for a reference letter.
#1. You don’t know enough about the applicant to write them a strong recommendation.
Even if you are aware that an applicant has exceptional abilities and personal qualities, you may not be familiar enough with the specifics of their accomplishments to write a proper letter.
#2. You know a lot about the applicant but can’t think of enough positive things to say.
It sounds harsh but there are times when an applicant’s performance at your company or school has simply not been ideal. If you’re struggling to come up with a way to portray them in a positive light, it’s better to decline the request and let someone who is more familiar with their strengths write their recommendation.
Of course, if you want to just flat out reject a request, that is completely acceptable. However, if you’d like to soften the blow a bit, coming up with an excuse is remarkably easy.
Simply apologize to the student and tell them that you are too busy, and feel as though you lack the time required to write them the letter they deserve.
Simply apologize to the student and tell them that you are too busy, and feel as though you lack the time required to write them the letter they deserve.
Now that you know everything there is to know about recommendation letters, feel free to check out our professional templates and samples. Our experts have created a comprehensive library of examples for both studentsand employment.
If you need more inspiration for writing your letter, we also have extensive guides for writing cover letters, business letters, and even letters of resignation.
Matthew Kerr is a career adviser at Resume Genius, where he reinvigorates client's careers and saves resumes from the trash heap. His career expertise has been quoted on countless publications across the web, including... more
The Letter of Recommendation (LOR) Format from Faculty often varies in the content and requires the professor to highlight the applicant's accomplishments as.
A business reference letter is a document which contains a recommendation and it’s given on behalf of a vendor, a client or any other type of business associate. As some point, you may have to provide such a letter which is also known as a business recommendation letter or a company recommendation letter. Read on to learn more about this letter and how to compose one.
A business reference letter is a written recommendation given by one entity on behalf of another entity which can either be an individual or an organization. It verifies the quality of goods and services or the dealings offered by the organization or individual to a potential client who plans to hire them.
Nowadays there are so many businesses available that it can be extremely challenging to compete without reference or business recommendation letters. If you’re a business owner, you know that there are a lot of generic partners or employers who want to learn more about your business and your reputation.
The best way they can learn about your business is through written references and recommendations. Therefore, it’s important to have a company recommendation letter before attempting to knock on the doors of clients or businesses you want to offer your services to.
You can also use such a letter when looking for a new job, a business partner or a service contract. The letter:
Writing a business reference letter can be quite a challenge, especially when you don’t have an idea of where to start. The good thing is that you can either download a template or read letter samples to learn more about such letters. After doing this, you’ll realize that such a letter is very simple.
To write an effective reference letter, you must include the following elements:
As long as you include all of these basic elements in your letter, you can send it and expect positive feedback from the recipient. When you have to compose a reference letter for a former service provider or employee, just keep these elements in mind. You can also download a template and customize it as needed.
Whether you manage a small business or a big one, you must learn how to write an effective business reference letter. You would have to compose this letter for any employees who have decided to search for other employment opportunities. Providing a great business recommendation letter gives them an edge over the competition.
Although there are no standard guidelines for writing reference letters, there are some rules you must follow:
There is a basic structure to follow when writing business reference letters. It starts with the mailing address of the recipient followed by a formal salutation. After this comes the body of your letter. Of course, this is where you provide details about your recommendation or referral to the recipient.
After the body, the next part is a closing statement after which, you type your full name. Proofread your letter, print it out, then affix your signature right above your name.
In the body of your letter, include a statement which confirms or verifies the employment details and the qualifications of the person you’re referring to in the letter. Some important details include employment dates, the job title and capacity, and even the salary of the employee if needed.
You may also share details about the employee’s attitude and performance too. If the employee’s performance was more than you expected, you might want to include this in the letter along with some details.
When you write the letter as a reference for one of your previous employees, you would have to provide recommendations for them to get a good position in another organization. In such cases, you may also want to include the previous responsibilities held by your previous employee in the company.
Other details to include are the employee’s professional strengths and skills. Also, indicate your willingness to hire the employee again if he re-applies to your organization. If you still have space in the letter, you may share specific projects or situations which show the skills and strengths of the employee you’re referring to in your letter.
When it comes to formatting, reference letters vary. But just like with the structure, most people follow a basic style. Align the recipient’s mailing address, the salutation, the body, your name, and signature on the left side of the document. For the date, align this on the right.
You may have to compose a business reference letter for companies or organizations which you’ve tried working with in the past too. In such cases, they would require the letter for the purpose of confirming the operational soundness of the company and their ability to perform as expected. Here are some tips for you:
Sometimes, a person or business may convince you to write a reference letter even though you have nothing good to say. Although the first thing you must do is diplomatically decline, there are some cases when you just can’t. Therefore, you would still have to compose a letter and be as professional as possible.
In such a case, you may want to do a bit of research about the person or the organization. Learn more about their strengths so you have something good to say about them. Focus on these strengths no matter how small they are. In doing this, you’re still giving a positive letter without providing inaccurate information.
Posted on May 7, 2019In Documents
Tags:Business, Documents, Letter, Reference
College admissions season is upon us. With the ever-increasing competition among college applicants, writing an effective and sincere college recommendation letter is one way high school teachers can help students stand out among the competition. Every year, I write recommendations for a dozen or so students, often to the most prestigious universities in the nation. Here are a few things I have learned along the way:
It’s okay to ask a student to provide you with a list of accomplishments and extracurricular activities. You can use these details to complement more personal narratives. However, if you find that you don’t really have personal details to add, you may want to consider whether you are the right person to write that student’s recommendation.
If I feel that I don’t know a student well enough or don’t feel comfortable recommending them for some other reason, I just politely decline the request. I usually tell these students to ask a teacher who knows them better.
To Whom It May Concern and Dear Admissions Representative are both acceptable salutations. Use a colon instead of comma. Your letter is a business letter and requires a business letter format. When mailing a letter, make sure to print it on your school letterhead.
Try beginning your letter with something the person tasked with screening hundreds (possibly thousands) of recommendation letters will remember. I like to start with an amusing or poignant story that illustrates who the student is and how others perceive them. Make sure to use the student’s full name for the first reference and then just the first name after that. My favorite strategy is to end the paragraph with a single sentence that highlights the student’s strongest characteristics, in my opinion.
In the body of the letter, focus on who the student is rather than what the student has done. Between test scores, transcripts, and the dozens of questions on the application, admissions representatives have plenty of information about the applicant’s academic and extracurricular experiences.
What college reps want to know is how the student will fit into their environment. Give specific examples of how the student achieved—did they overcome obstacles or tackle any challenges to reach their goals? I usually write two short paragraphs for the body. Sometimes the first relates character to academics, and the next relates character to extracurricular activities. Other times, I use the student’s characteristics as the main focal points.
Conclude with a sincere statement of recommendation for the student to the college of their choice. When sending the recommendation to a single college, use the college’s name or mascot in your recommendation.
For a recommendation that will be used for multiple applications, such as the Common App, leave out specific references. Lastly, I return to using the student’s full name in my final reference to them in the letter.
My last statement encourages the college to contact me with any further questions. I close with Best regards, currently my favorite valediction; it is professional and simple. I also include my title and school after my typed name.
The sweet spot for admissions letter length is between two-thirds and one full, single-spaced page, using Times New Roman 12-point font for printed letters or Arial 11-point font for electronically submitted letters. If your letter is too short, you risk appearing less than impressed with the applicant; if it is too long, you risk seeming insincere or boring.
Finally, remember that you are writing a recommendation to an academic institution. Your reputation and credibility as an educator rest with your letter. While proofreading, check for active voice, proper grammar, and a formal yet warm tone. If you are unsure of the content or conventions you’ve used in your letter, ask another teacher who knows the student to read your letter and provide additional insight.
Good luck to you and your students this college admissions season! May the pride you have for your students resonate in your recommendation letters for them, and may they get into their reach college.
Do you have any college recommendation letter tips to add? Come and share your ideas in our WeAreTeachers Chat group on Facebook.
Plus, check our free college admissions timeline poster.
A business recommendation letter is a formal in nature, usually business to business letter that is used to Letter of Personal Business recommendation Format.
Part 1Writing the Letter
Part 2Starting to Write
Get feedback. If you're not sure of your letter-writing skills, or if your letter will carry a great deal of weight for the candidate's application, ask for feedback from a trusted colleague who may also know the candidate. If you are putting your reputation on the line for this person, you want to put your best foot forward with this letter.
How do I address a general letter of recommendation for an office intern?
"To whom it may concern," or "Dear Sir or Madam,".
Can anyone write a letter of recommendation?
Yes, as long as you state how you know the person in the letter. You should also include the reasons why you feel qualified to recommend the person (such as, you may have known them for years, you have professional experience in the position they are seeking etc).
Can I write a letter of recommendation for a fellow employee who is leaving the company if the boss does not yet know the employee is leaving?
I don't see why not, as long as you believe your coworker is worthy of a recommendation. Your employer shouldn't have a problem with this, and it's really none of their business anyway.
How do I write a letter of recommendation to a university?
When writing a recommendation for a student, it is best to talk about the student's qualities and back them up with specific examples. Referrio is a great site to help you get professional recommendations.
Can a letter of recommendation be handwritten?
Yes, while typed recommendations have a professional appearance, letters that are handwritten show sincerity and dedication. Both are acceptable.
How do I write and send a letter via email?
If you have a scanner, put the letter in there and scan it. Make sure that it is connected to the computer and it is going to the right place. Once you do that, type up that email and attach the scanned letter to the email. You can also compose the letter using a word processor and then send it as an attachment.
Do I sign my name above or below my typed name?
Leave some space in between your closing ("Sincerely," "Best," etc.) and the printing of your name, and sign it in that space.
Do I need to design a letterhead for a recommendation letter, or I could just use my address?
You don't need to design a letterhead for a recommendation letter, just use your name, address and postal code.
When writing the salutation "To Whom It May Concern" on a letter of recommendation for a student, do I use a colon or a comma?
When addressing a letter “To Whom It May Concern,” the entire phrase is capitalized, followed by a colon. Leave a space in between the salutation and the beginning of the body of your letter.
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Send a positive reference for a former employee or co-worker with this sample recommendation letter template. This is an accessible template.