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How to write a letter to close my bank account

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How to write a letter to close my bank account
September 12, 2018 1st Anniversary Wishes 5 comments

In cases where they are asked to write an application for closing bank account in the form of a business letter, they will be at a complete loss. In writing your bank.

[Here briefly focus on Sample request letter to branch manager for the close bank account of the company, business, school, college, university or personal/individual bank account and Partnership bank account etc. Should show proper cause. You can modify this format as your requirement.]


Branch manager,

Bank/Institute name…

Branch Name…

Subject: Request Letter to close Bank Account

Dear Sir,

This is our honor that we were having our bank accounts in your esteemed bank. Recently our company management decides to move our company head office to (Area and City name) because our mostly clients are from  (Area and City name). Our main production units are also there.

At the end of next month (Date), we will close this office as our most of the departments already moved to our new location.

We were having 10 business accounts in your bank. The details of the accounts are enclosed with this letter. Furthermore, we already have withdrawn the balanced from all accounts. We are also submitting back all the remaining chequebooks with this letter and account closing form signed by the Signatory Authority.

We are at your complete disposal of any further documents that you may require to close the business accounts.

Thanks for anticipation.


Your Name…

Job Designation…

Company name and Address…

My name is (Name) and I am a customer of your bank for 2/3/5 years. My account is savings one and has an ID 1234-5678. I am writing this letter to you in order to inform you that I along with my family am moving aboard next week for good (Date). I was given a promotion from company and I considered it. As I am moving abroad so I want to close all the accounts in your bank registered to my name. (Show your actual problem and situation). I would also like to withdraw all the money from this account. My ATM card and VISA card may also be terminated. As I am moving abroad next week so I want this work done as soon as possible. Doing business with your bank was a wonderful experience for me and I shall never forget it.

I hope that you will consider my application for termination of all the accounts in light of your kind views and will act upon it as soon as possible. I shall be very thankful to you for this favor. Thanking in advance.

Yours truly,

Your Name…

Job Designation…

Company name and Address…

Sample Letter to Close Your Credit Card Account on Date with Check Number or Reference Number from your bank account statement for the withdrawal.

How to Write Letter to Bank Manager to Close Bank Account

how to write a letter to close my bank account

Letter Requesting Account Closure

By: Beth Morrisey MLIS - Updated: 6 Jul 2010|*Discuss


A letter requesting an account closure may be sent to a bank, credit card company, utility company (gas, electric, cable television, etc) or any other company at which you had previously opened an account. Even if you have previously communicated your wishes via telephone or in person, you may need to send something “in writing” before any action can be taken. A letter requesting an account closure is a business letter, and as such the vocabulary, tone and formatting should be formal.

Content of a Letter Requesting An Account Closure

A letter requesting an account closure should contain explicit instructions for a company to close your account. To this end you should also include the name on the account, the account number and the type of account. Should you be sending this letter on someone else’s behalf you may need to include supporting documentation that you have the power to do this. You will also want to include instructions for what should happen to any balance left in the account following the closure. Sometimes accounts are closed because a consumer is unhappy with a service. If this is the case then you may be tempted to use this letter to air your grievances, but it’s best if this is kept to a minimum so that the real purpose, the account closure, is not lost.

Format of a Letter Requesting An Account Closure

A letter requesting an account closure should be formally formatted as a business letter. This means that the name, position and postal details of both the letter writer and recipient should be included. The date and possibly a subject line should also be used. A formal salutation and closing should be employed, and any enclosures should be noted below the writer’s signature and printed name. A clear font such as Times New Roman or Arial should be used and there should be no borders or other images included. Print such a letter onto clean white or cream paper and use a standard business envelope for delivery. Postal delivery the best choice for this type of letter.

Sample of a Letter Requesting An Account Closure

Ms. Muriel Morse
Postal Address

5 July, 2010

Mr. Mark Roberts
Personal Finance Advisor
Little Town Bank
Postal Address

Dear Mr. Roberts,

Further to our telephone conversation this afternoon I would like to confirm that I wish for my Super Special Saver savings account, number 123-45-678, be closed. This account is in my full name, Muriel Marie Morse.

I further wish for the outstanding balance of this account, £12,432.00 to be transferred to my current account, number 234 - 56-789, also in the name Muriel Marie Morse.

I will be confirming on Friday via my online banking facility that both the closure and the transfer have taken place. Should there be any problems with either action please let me know as soon as possible on [Telephone Number]. If I find that these actions have not occurred as directed I will be in touch with you directly.

Kind Regards,

Muriel Morse

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How to write a letter to bank manager to close your bank account?

how to write a letter to close my bank account

Bank Account Closing Letter

Closing a bank account is an easy task, provided you follow the norms of the bank in the correct manner, one of which is writing a bank account closing letter requesting to close your account and transferring the remaining funds. Read this article to know how to do the same.
Last Updated: Jun 3, 2018
Whenever it comes to dealing with government institutions or banks, you need to follow certain legal formalities, truly abiding by the rules and regulations of the body you are dealing with...which in this case, is a bank! Usually the bank customers are the most longest and loyal customers among all the service giving organizations. But due to certain situations like moving out to a different location where the branch isn't near, or due to lack of customer satisfaction, customers tend to close their bank account. It is advisable to call your bank in order to know their specific requirements. For example, some banks charge a fee for closing your bank account. Some banks require a government issued photo identification also. So checking on all these requirements would be a good idea. After checking with the bank as to what all information and documents they need, the next step would be to write a bank account closing letter to the bank manager. Mentioned below is a sample for the same along with the necessary information that you should include in the letter.

Bank Account Closing Letter Sample

It is better to note down in a piece of paper as to what all things you need to do before you submit the letter to the bank in reference to close the account. This is because missing out on even a single information would lead to unnecessary delays. If you have more than one type of bank accounts, then you need to make sure to provide all the required details. This is how you would need to write a letter to the bank requesting to close your bank account.

The Bank Manager
State Bank
92nd Street West
New York, New York

RE: Application to close my bank account

This is to inform you that I would like to close my bank account in your bank. The details of my bank account are listed as under along with the unused check numbers.

Savings Account Number: 01234
Checking Account Number: 56789

There are no due checks to be cleared under these accounts. I request you to give the remaining balance of my account in check and send it to my postal address. If that would take time, then I request you to transfer the balance amount to my new bank account at Cityville Bank, whose account number is 45678.

In case of any further information or queries, kindly contact me at my email address which is [email protected] You can also call me at 0123456789.

Thanking you for your assistance for the same.

John Smith


Once you have written the bank account closing letter and sent it to the bank, it is most likely that you will also have to go to the bank physically with some form of identification, preferably photo identification. Also, you need to make sure that you open a new bank account before you close your existing (old) bank account, or soon after closing your existing bank account. This is because you are required to update your employers and vendors about the same. If you visit the bank on a weekday before 3 pm, it is likely that your request will be processed as soon as possible. So make sure that you do all that is required so that your work is done in one go.

It is a car title loan company that I have ran for the last two years in Los Angeles. What have other companies done and what would you suggest that I do?.

Letter Requesting Account Closure

how to write a letter to close my bank account

How can you ask your bank to transfer funds from one account to another?

Firstly, plan what to write before you start writing so you know you have included all the relevant information. For example, make sure you have all the account information the bank needs.

Secondly, keep it simple and concise. Don’t write the same thing twice, and edit out any unnecessary information.

Finally, add the standard business greetings and endings. If you know your bank manager, you can write to him / her by name. (Dear Mr / Ms XX and end Yours sincerely). If you don’t know the name, write “Dear Sir / Madam” and end “Yours faithfully”.

Sample letter to the bank

Dear Sir / Madam

I would like to make an urgent transfer of XXXX from my current account (put in your number here) to my joint account (put in account number here). Please let me know your fee for arranging this transfer.

Account details

Current account: Number
Name of account holder: (Write the name of who has the account)
Branch address and code: (Write the bank address and any codes)

Joint account: number
Names of account holder:
Branch address and code:

Please contact me if you require any further information. My telephone number is XXXX.

Yours faithfully

Your name

Sample Letter to Close Your Credit Card Account on Date with Check Number or Reference Number from your bank account statement for the withdrawal.

how to write a letter to close my bank account
Written by Digis
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