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How to write assistance letter
September 06, 2018 1st Anniversary Wishes 1 comment

5 How to Write a Great Letter of Financial Support; 6 Letter of Financial . for financial assistance or your proposal or application for a grant.

Tips for Writing a Letter of Request for Financial Assistance

Asking for financial assistance can be a difficult thing to do. Whether you are asking for financial assistance for yourself or on behalf of a charity, consider these tips for writing an effective letter of request.

1. Identify your audience. Before you write anything, you need to consider who the audience or recipient of your letter will be. If you are asking family or friends for assistance, make sure that your letter does not take advantage of your relationships. You do not want to “guilt” your family or friends into giving you financial assistance. Instead, you want to let them know that their assistance is appreciated, but not required. If you are asking for financial assistance from an organization or business, be sure to let them know if any of their donations are tax deductible.

2. Identify the purpose of the financial assistance. Clearly state in your letter how the money will be used. When you ask for financial assistance, it is important that the person who is donating know how the money will be used, so that he or she can make a wise decision about how much he or she is willing to give. If the financial assistance is for yourself, you may also want to briefly explain why you need the assistance and appeal to their emotions. If you asking for financial assistance on behalf of a charity, give the reader some background on the charity and what the charity has done for the community.

3. Identify how much financial assistance is needed. Let the reader know if the assistance is for a one time event or for an on-going project. If there is a goal that you are trying to reach, let the reader know what that goal is. Do not obligate the reader to give the whole amount. Let the reader know that any financial assistance will be appreciated.

4. Identify methods of payment. Be clear about how the reader is to provide the financial assistance. Let the reader know if the assistance needs to be directed to you or to another party. If you can accepts checks, be sure to let the reader know who to write the check to. Provide your contact information, so that the reader will know how to reach you to make arrangements for any payment. Include your phone number, address, and the best way to reach you. The reader may have questions about the donation, so you want him or her to be able to contact you to get answers.

5. Identify a time frame. Be sure that your letter lets the reader know when the financial assistance is needed. If there is a firm deadline, let the reader know. You may want to give the reader a deadline that is ahead of the real deadline to ensure that you get the assistance in time.

Using these tips, you should be able to write an effective letter to request financial assistance. Remember to thank those who provide you with assistance, and send a prompt note to express your gratitude for their assistance.

The high cost of tuition is a barrier many college students must overcome to enroll in the college of their choice and finish their degree requirements.

Welcome to the Purdue OWL

how to write assistance letter

The high cost of tuition is a barrier many college students must overcome to enroll in the college of their choice and finish their degree requirements. Many students don't receive enough scholarship money, grant money or other financial aid to complete their higher education. Fortunately, your financial aid offer is not always the final word, and you can ask for additional money by writing a letter detailing your specific needs. The letter must be carefully crafted, however, to give financial aid staffers the information they need to justify additional aid.

A Change of Circumstance

If you've already filled out your Free Application for Federal Student Aid and received an aid offer from your college, but realize it's not enough, contact your college directly about additional financial aid options. For example, your college might offer certain scholarships that you're eligible for or additional aid to supplement your initial offer. A change in your circumstances that alters how much you can contribute to your tuition and other college costs also warrants a letter requesting additional aid.

Getting Started

In your letter, include all contact information and your student ID number if you have been given one. Address the letter directly to a financial aid officer at your college. Peterson's guide, "Paying for College" recommends sending this letter apart from your admission packet and your FAFSA application. The purpose of your request is to outline specific unusual or unexpected circumstances requiring additional financial aid that were not part of your original application.

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Making Your Case

Outline the reasons why you need tuition assistance in the opening body of your letter. Be specific about why you need additional help paying for your college tuition. For example, explain that you care for a sick or disabled family member or that you've recently lost your job and don't have income.

Specify Your Need

You might be more likely to receive assistance from your college if you include facts and figures in your letter. Explain how much money you have to contribute to your college education, and exactly how much you need to make up the difference. Many colleges also require you to provide information about your projected income, such as how you're planning to get a job or otherwise secure funds to pay for your tuition in the future. If you need help with costs outside of tuition, such as books or room and board, state that in your letter.

Close With Gratitude

Close your letter in a respectful tone by thanking the person for considering your request. Make yourself available for answering any questions and providing additional information or documentation as necessary. Show that you're willing to work with the financial aid office to get the resources you need. State your willingness to set up a meeting with a financial aid counselor, which many colleges require before considering your request for tuition assistance.

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how to write assistance letter

In many occasions in our lives, we need assistance. Floods, disasters, financial difficulties or health issues could be the best example of our need for assistance from the state, municipality or certain financial or health organizations. In those cases we need to write a proper sample letter of request for assistance. The sample letter of request for assistance should be written in formal manner due to persons it is addressed to, explaining the situation in what the person asking for assistance is in to and what king of assistance is needed. All of that should be contained in the Sample letter of request for assistance. In the following lines a sample letter of request for assistance is presented.

Sample letter of request for assistance (flood damage)

Mr. Joe Mars

Chief Emergency Manager

U.S. Emergency Center

Washington D.C.

7777, New York Street

Washington D.C.

USA

Dear Mr. Mars,

I am writing this sample letter of request for assistance related to the Programme by the U.S. Emergency Centre for disaster relief for housing recovery, as I am entitled for assistance from this Programme. Under the Section XXX of the Relief Act No. XXX of the U.S. Congress of MM.DD.YYYY, I am authorized to ask for an assistance due to disaster render at my property in cases where I do not have funds for repair, while your Agency is responsible for the assistance. So formally, I, Jonathan Schmidt, ask for small repair of damage on my house roof (as it is endangering the pedestrians on my street), damaged last October due the heavy rains which have flooded my district. I am eligible for assistance Under the Section XXX of the Relief Act No. XXX of the U.S. Congress of MM.DD.YYYY. As a prove, in the attachment of this sample letter of request for assistance, I am sending photographs, commission report on damage on my property and signed statement that I do not possess funds for the repair needed.

As I mentioned the roof of my house situated at Hilton Street 8900 in Sacramento, CA, has fallen down (as it can be seen on the photographs attached) endangering the pavement on the street. The damaged was caused due to the heavy rains last October, resulting with stream floods on the streets in Sacramento. As instructed by the Relief Act No. XXX of the U.S. Congress of MM.DD.YYYY, I have applied for repair of my property, and as prove I have enclosed my signed statement that I do not possess funds for the repair, as instructed in the Guidance of the Relief Act. In addition, I am sending the forms signed by the Damages Commission that the damage is caused by the heavy rains.

Upon your review of my initial request stated in this sample letter of request for assistance, I would like to discuss the availability of the repairmen, schedule and effort required to repair my house. Please do not hesitate to contact me at phone XXXXX or via this e-mail, for further discussion of my initial request.

Thank you very much in advanced,

Jonathan Schmidt

8900, Hilton Street

Sacramento, CA

Tel. XXXXXXX

E-mail: XXXXXXX

I am writing to request your assistance in determining if there are any federally- owned or leased properties that could meet the National Oceanic and.

Letter Requesting Financial Assistance from Organization

how to write assistance letter

I want to show you an actual email someone sent me to ask for something that had me clamoring to call them.

 

With emails like these, I hope you appreciate the mental fortitude it takes to not go insane every day of my life.

But instead of just mocking the people who read my blog, I want to talk about the very best ones — the people who know how to politely reach out to VIPs and get a response.

The #1 key to asking for what you want politely

A lot of people think success is just a matter of “figuring it out” and reading a few books.

Top Performers know that they can leapfrog everyone else by getting personal advice from people who’ve already been through the fire. Ask any successful person how a mentor/advisor/expert has helped them, and they won’t be able to stop talking.

So how do you ask an elite level performer/VIP for help with something in a way that will actually get a positive response? Maybe it’s to get a recommendation for a job … or to get invited backstage to meet your favorite band … or even to get some advice on a tricky business situation.

The answer is to shift your focus from a “me” perspective to a “you” perspective. For example, years ago, I was hanging out with Charlie Hoehn, who’s worked with me and a lot of thought leaders like Tim Ferriss.

He told me how working behind the scenes has taught him about how to work with these kinds of people. “Everyone wants something from you guys,” he said. “Now I know how to stand out. Just don’t ask for anything! Actually, add some value first.”

This “you first” approach is how I’ve been able to get the advice of best-selling authors, superstar CEOs, and all kinds of fascinating people.

Let’s take a look a look at that in action.

How to write a polite email asking for something

Here’s a request I received from a reader a while back. I called him within 60 seconds of reading it. See if you can find out why:

 

The reader was polite, considerate of my needs, and sold me on the benefits of working with him.

Bonus: Want more ways to build healthy habits? Check out my new Ultimate Guide to Habits.

Let’s break down the anatomy of this email, though, so I can show you exactly why it works.

Step 1: Focus on the recipient

 

Remember: Your message to the important person should be focused on THEM. That’s the key to any polite email that hooks the reader in.

The reader above did this with a snappy and eye-catching subject line: I want to work for you for free.

YES. You have my attention.

He goes on lavishing me with compliments while sharing an example of how my advice has helped him.

What do you notice about that? It’s a genuine compliment. He’s not giving me superficial niceties like, “Your blog is cool” or “Awesome videos!” He says he has multiple ING Direct accounts, a Roth IRA, and an automated finance system set up because of me. THAT’S how you write a polite email.

Use the first one to two sentences to compliment the person you’re emailing and their work. Tell them how long you’ve been following them, what their advice has done for you, and/or your favorite post by them.

This will hook them into reading the rest of your email.

Step 2: Sell your benefits

Let’s face it, you’re trying to sell yourself here.

What benefits can you offer them? Why should they care?

Sometimes this comes in the form of a warm contact (more on this later). If you know of a mutual connection, you should name drop so the person you’re talking to knows how you know them. They’ll be much more willing to work with you if you both know the same person.

For this email, my reader knew that I was looking for talented developers — so he sold me on that.

 

Guess what? That immediately set him apart from 99.999% of the crowd.

You’re going to have to do your homework if you want to leverage this technique. You need to know your VIP’s pain points and how YOU can solve them.

Go deep. Get inside of their heads. See what solutions you can offer to their biggest problems.

Be like Don Corleone.

 

Notice that they’re ramping up their YouTube presence and you’re a video expert? Tell them that and do it for them.

Can you take their social media game to the next level? Sell them on all the followers and traffic you can generate for them.

If you can’t come up with a specific solution, show the person you’re emailing you have XYZ skill that’ll have ABC benefit for them.

Step 3: Make saying “no” impossible

Your last step is to anticipate any objections or concerns they might have.

My reader knew I had a few projects I wanted to get to but hadn’t made time for them yet.

 

And while I could tell he really wanted paid work, he tells me that he’d “be happy just for the opportunity to network and receive a little advice.”

This made me saying no to him impossible!

He respected the power dynamic. After all, he reached out to me asking for my time.

And he showed this by being proactive, offering up his phone number, and also providing samples of his work from his website.

Also, acknowledge how many emails they get by ending your email with this script:

“I understand you have tremendous demands on your time, and if you don’t have time to respond, no problem. But if you do, even a sentence would mean a lot to me.”

This gives VIPs an easy out if they’re too busy. Counterintuitively, it also boosts your response rate since you’re showing empathy toward their time demands. Remember, this email from the developer worked so well, I called him within 60 seconds of receiving his message.

Follow these steps, and you can see the same results.

I then encourage you to use the Closing the Loop Technique to follow up with your VIP two weeks after you get your response. You can use the following script:

“Hey, you told me ABC. I dug in. I discovered you were right, and so I took your advice and I just wanted to thank you. I’ll keep you updated a couple of months from now about how the new XYZ is going.”

Bonus: Want more ways to build healthy habits? Check out my new Ultimate Guide to Habits.

ACTION STEP: Contact your VIP

  1. Brainstorm ONE busy VIP you’d love to contact, then shoot them an email.
  2. In the comments below, share your story and the response you got.

Now I want to show you the four traits all great email introductions share that’ll get you responses.

The traits are simple — but 99% of people skip them. Don’t do this.

Trait #1: Reaches out through a warm contact.

As mentioned before, you’re going to have a better chance of someone responding if you name drop a mutual contact.

Why? This gives you social capital. If you know the same awesome people they know, they’ll want to work with you. Simple as that.

Even if you don’t think you have one, I HIGHLY suggest you search anyways. The results might surprise you.

Some good resources to check for mutual contacts:

  • Facebook (Use the site’s mutual friends tool to see who you know in common)
  • Twitter (Check out who they follow. Do they follow and engage with anyone you know?)
  • LinkedIn (Leverage the site’s mutual connections tool to see who you both know)
  • Their blog posts
  • If they wrote a book, check the “Acknowledgements” page

Over the years, people have found mutual contacts with me through ALL of these resources.

Trait #2: Explains any similarities we have.

This trait can automatically establish a connection with the person you’re emailing even if they’re a complete stranger.

Some examples of areas where you might share similarities:

  • College
  • High school
  • Hometown
  • Company
  • Industry

Even if you’ve never met, if you both went to the same high school or are from the same town, you both immediately have shared experiences. This is powerful and crucial when getting someone to respond to you.

If another Stanford alum reached out to me and seemed genuine, I’ll almost always take a phone call, or if convenient, a coffee meeting. It’s that powerful.

Trait #3: Cuts out the fat.

Check out this email I got a while back. It’s an absolute master class in bad email introductions.

 

Notice that in the second paragraph, he actually acknowledges that he should focus on ME (the busy person) … and proceeds to do the exact opposite!

On top of that, this was a very long stream-of-consciousness email.

Chances are, the person you’re emailing is probably very busy. As such, you’re going to want to make sure that your email isn’t wasting their time with any superfluous information.

Do that, and you’ll INSTANTLY eliminate yourself from their inbox.

Trait #4: Doesn’t outright ask for a favor.

This is something you should not do in an email introduction. That’s the opposite of polite.

Even if you’re just asking for help, it’s best if you provide the recipient an out so they don’t feel like you’re demanding something from them.

It’s always best to end an email acknowledging how busy they are and that they shouldn’t feel pressured into doing anything. Here’s the great script from above to do just that:

“I understand you have tremendous demands on your time, and if you don’t have time to respond, no problem. But if you do, even a sentence would mean a lot to me.”

See why that works? This gives your email recipient an easy out if they’re too busy. Counterintuitively, it also boosts your response rate since you’re showing empathy toward their time demands.

NOTE: The people who have reached out to me weren’t always the most socially smooth people. But the very best showed a remarkable level of preparation, which anyone can accomplish — but few actually do.

As a result, many of these people stood out among tens of thousands of others who left comments/emails/tweets. Not only do the very best Top Performers have an uncanny ability to reach extremely busy people, but they can turn a one-time meeting into a long-term relationship.

And over time, that is worth more than almost any technical skill or amount of experience.

Get what you want

I’ve just given you the five steps to asking for a favor and getting what you want. This strategy works for anything.

And if you want specific scripts for emails that get results too, I have five you can use to:

  1. Set up an informational interview
  2. Ask for recommendations for people to talk to
  3. Cold email a stranger for advice
  4. Pitch for a consulting gig or a job interview
  5. Reach out to others in your company to get to know them

Just enter your information below, and I’ll send you these five word-for-word scripts for free.

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EXAMPLE OF A REQUEST FOR ASSISTANCE LETTER. Date. Colonel xxxxxxx. District Commander. USACE, Albuquerque District. 4101 Jefferson Plaza NE.

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