Saying “thank you” at the end of an email matters to people. It's not a good look , but it happens: for busy, highly caffeinated workers in a who's done you a solid as you close out an email; we hope you appreciate them.
Below are examples of messages for thanking someone for the information provided.
I write this type of note most often at my office job which requires asking others for information sometimes. So, I usually send the note via email, but depending on your situation, you could hand write the note or choose another method for delivering a thank you listed here.
Notes: In the samples, replace the words in [brackets] with your own words.
The examples will only the middle section of a thank you note. To see the complete layout of a thank-you note check out this cheat sheet. It shows all five parts of a note or download the free thank-you note writing guide.
#1 Thank you for sending me the information about [list what it was about]. I learned [what you learned] from it. I appreciate you the detail you went into [topic that was covered]. I am grateful for the amount of time and effort you put into this helping us. Your insights and summary are beneficial.
#2 Thank you for sending me the information. It was exactly what we needed and allows me to move on with my part of this project.
#3 We have received the information you sent in the mail. The book about eating whole, unprocessed foods has been interesting. Our clients will benefit from what we are learning.
#4 Thank you for providing the information about the sugar detox last weekend. I have purchased the book and will give it a try soon. By your results, I'm sure I will feel better after doing it!
#5 I want to thank you for sending the information about the real estate class. Hearing your perspective helped me decide to enroll. I look forward to being in class with you!
#6 Your information about how to help the cat was spot on. She is now using her litter box everyday! The website you shared with me had plenty of things to try.
#7 Thank you for providing the requested information. I am learning so much about [topic] now. We can discuss it in more detail the next time we meet for lunch.
#8 The information you provided about [topic] has been very helpful when discussing the topic with [Child's Name]. I appreciate the time you spent gathering all those books and pamphlets.
#9 Thank you for sending the email with the information that I requested. The details about the project are exactly what I needed to understand how to contact the supplier and handle the current situation. I am grateful for the background history you were able to provide as well.
#10 I am excited to read the information you gave me about how to get out of debt! You are a great mentor and I appreciate your book suggestions. I hope to be debt free within five years.
#11 Thank you for the information about how to save more money and invest. I want to learn everything that I can and what you provided will help to get me started. Our conversations about money are always exciting and help me to think about how I could be handling money better.
#12 Sometimes I feel like I have information overload. Thank you for sending me only the materials I needed for tomorrow's training course. I am grateful not to have to spend time sorting through stuff that isn't needed.
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#18 Thank you for the information. I will be reviewing it soon and will let you know if we have any follow-up questions.
#19 The information you sent was useful. Thank you for taking the time to organize it. We will save this for our records.
#20 Thank you for helping us by providing the information that you had about the project. Your efforts saved us time and helped us learn more about the customer. We appreciate the detail you give to us.
What's your favorite way to thank someone for information?
#13 How kind of you to mail me the report I asked about last week. The printed version is easier for me to review. I will have the revisions back to you soon.
#14 The travel information you provided was fantastic! It helped me class decide where we will go on our camping trip. Your expertise saved us so much time.
#15 Thank you for the wonderful information about birds. The bird book you sent home with me has helped me identify several birds that are coming to my bird feeders in the yard. I am also excited to learn their songs using the app you told me about.
#16 The information you provided for the meeting was great. Seeing the data in charts helped make it easier to understand and present. The client had a few questions which I will forward on to you for review.
#17 I have learned so much about [topic] since you shared that your pet also as [condition] and you sent me information about websites that talk about the condition. Thank you for sending me all of those links!
Thank you email. Social Media-Specific Job. Dear Mr. Khan,. It was lovely meeting you today. I really appreciate you taking the time to interview.
Saying thank you is a simple and often overlooked way to show someone how much they mean to you. The gesture is made even more special when you’ve taken the time to include a small gift and handwrite a nice message in order to express your gratitude.
We’ve shared some of our favorite ways to say thank you that are sure to put a smile on anyone’s face.
Did you just have a birthday, wedding or baby shower and want to thank your party guests for showering you with gifts? A thoughtful note is a great way to share your gratitude. Make the sentiment really special by telling them specifically how they’ve brightened your day. Don’t be afraid to have some fun or admit how excited you are to use their gift!
Start your letter with one of these sentiments:
Whether a friend, family member or stranger has gone out of their way for you, surprise them with a small gift to show that their kind deed didn’t go unnoticed! A candle or incense are both inexpensive options to add to your thank you note for a little something extra.
You can customize one of these for your situation:
They are your partner in crime and have your back no matter what. Let your bestie know how much they mean to you by putting together a gift basket that’s just for them. Customize it with their favorite drink, a gift card to that boutique they always talk about, or items like bubble bath, an eye mask and slippers for a relaxing night in. Play with silly puns or recount your favorite memory with them to show how much their friendship means to you.
Here are some other ways to let a friend know how great they are:
Do you have a spouse or significant other that is always surprising you with kind acts? Take the time to tell them how much you love them by baking a sweet treat or buying them their favorite dessert. Add a short note with three reasons why they are amazing and watch their smile light up the room.
Get inspired to tell your sweetie how much you love them with one of these kind thoughts:
There are a few different moments when it’s appropriate to take the time to tell your boss or colleagues how much you appreciate them and their work. Maybe you just finished a project that you know you couldn’t have done without a co-worker’s expertise or your manager just lent valuable advice. Say thank you by giving some savory snacks to the person that needs a mid-afternoon pick me up or a new coffee mug to the early riser.
Here are a few ideas for telling someone that you are grateful for their contributions:
The great thing about saying thank you, is that it just needs to be sincere to matter. For those times where a simple, heartfelt reminder of your gratitude is all that’s needed, these will do the trick:
If you really want to make someone’s day, include a gift basket or some tasty treats that you picked out just for them to enjoy. No matter how you say it or what gift you surprise someone with, they are sure to appreciate your gratitude.
Click here to download our free printables that will give you nine great ways to say thank you, like with a gift tag or coffee sleeve!
In business digital communication like emails is the most common communication of all. It allows businesses to interact and conduct cross border business therefore opening up many opportunities for professionals. Unfortunately many times professionals who are not natively English can be misunderstood and come off as harsh and abrasive making it difficult and unpleasant to work with them. If this is by no means your intention using different ways to express thanks in an email can go a long way in making people open to what you’re about to say next or what you’ve said before.
Sending an email can also reveal cracks in your speaking ability which otherwise would go unnoticed, so, if you’re language learning these responses should be your go to for a number of situations.
Have you just been contacted about something? Or has someone taken the time to respond to your initial communication? Even if that response isn’t favourable saying thank you is still the best course of action. Many times you may vehemently disagree with something especially if it were negative. But taking time to write a short email expressing your thanks is a great way to show you’re polite, well mannered and handle criticism. This may not be the best response if the person is praising your work. You may want to use another phrase that truly conveys your appreciation and gratitude.
If someone has taken the time to point something out to you this is by far the best response. You could start your message with a professional greeting like ” Good day” followed by this message and what next steps you’re going to take, perhaps even asking for their help or ideas to improve the situation. For example Good Day James, Thank you for bringing this to my attention. We have been working long and hard to improve our websites uptime and performance, your patience and understanding in this regard is appreciated.
This is a great relationship building response, especially “thank you for getting in touch”. Often times professionals take communication for granted but it shows that you appreciate their time and you value your professional relationship. But be aware that these expressions are best suited as a response after a long break in communication. It would look really odd to any native if you emailed each other only yesterday and this is your reply. However if you had a verbal interaction or face to face communication recently this response is perfectly reasonable.
Sometimes in business communication people can take days if not weeks to respond, even when it’s an urgent or pressing matter. It’s understandable to expect a delay especially since people are busy but when someone responds quickly expressing thanks should be your go-to response. Do it in the opening sentence so they know their effort isn’t going unnoticed. You can use prompt response instead of prompt reply but they mean the same thing.
This sentence is best used in anticipation of something and sounds less demeaning than an outright demand. Once again it’s a great way to show that you value your communication and that you’re not being condescending or forceful. Remember, the person on the other end doesn’t know what tone you’re using. But this sentence doesn’t and cannot undo a very rude or abrasive tone throughout the email and can if used incorrectly sound facetious. It’s best to use this at the end of an email that was already upbeat and positive in nature instead of at the end of a complaint or barrage.
If you’ve just completed a business meeting, presentation or pitch this is the ideal response. It shows the recipient you understand that their time is valuable. It’s also a great way to start a dialogue about a follow up or a way to nudge them to close the deal. It’s really amazing what starting an email with gratitude can do for your professional career. You could show that you’re awaiting their next move or response by adding “I look forward to your follow up” or something similar.
Have you just been for an interview or pitched something to a business professional, this is the best time to say thank you. You can use this sentence before or after your initial communication. If you’re sending out your CV or resume or portfolio to land job interviews you can also use this as a closing statement, but always address the sender by name so it doesn’t seem like you’re using a template.
Let’s say you were the person who had an unpleasant experience and someone took the time to ensure your issues were resolved this is the best way to express gratitude and thanks. Really in this email nothing else needs to be added and it could be as simple as a formal greeting, followed by this expression and lastly signing off. Where you don’t need to say anything else don’t feel like you have to. Short and to the point emails are common in business so long as they’re grammatically correct and still professional in nature. You could also use “Thank you for your attention to this matter” but this should only be used if all the previous communication was very formal.
When you’re working on a project and you’ve requested that someone conduct research or provide you with specific information, once they have don’t take it for granted. Respond. Show them that their work is being appreciated, it’s only the decent thing to do. Even if the requested information is part of their job description it doesn’t mean you can overlook being appreciative. This is where having an expression like this would really come in handy.
Another excellent method of expressing gratitude. This sentence can really show team members that you notice their hard work and value their time. These days people aren’t that forthcoming in expressing thanks for minor things like time. You’ll soon realise that by using these expressions your colleagues, team members and even other business associates are more likely to reciprocate.
You can swap out the “thank you” for any of the following:
1. I appreciate your [help in this regard]
2. Your [attention to this matter]is greatly appreciated
3. I’d like to express my gratitude for [your timely response]
Words like appreciation, gratitude and grateful are all great at replacing thank you. It’s really best to rotate between thank you and these expressions so people don’t think you’re using a template to respond and it shows that you’re actually taking time to type a response. Not to mention that it shows you have a great command of the English language. Replace the sections in square brackets with a more appropriate phrase that has to do with your particular situation.
An email is not an essay, you should keep communication succinct and to the point. Also don’t use many verbs or adverbs in your thank yous. Thank you sir for your kind cooperation isn’t how natives speak. Thank you for your attention to this matter is much better. It’s not rude to mention the person by name if you’ve met them before or if they’re referring to you by name. Instead it could help make you more acquainted with the person and make doing business with them easier.
If a simple “Thank you” isn’t enough send a gift like a gift card as a way to express your gratitude. Giving gifts or bringing attention to an employee or coworker during a meeting to express your thanks shows that you really mean it and you’re not just saying it. If you’re overjoyed or really taken aback but appreciative of a colleagues or team members help, you can open your email with a thank you and sign off with a message of thanks as well.
Business English and professional English is not the same as your day to day communication. If you’re communicating with a friend via email all these aforementioned responses would just sound weird. The same goes for using casual responses in a professional setting, they may not sound weird but disrespectful. So why not get professionally and dedicated training on how to use English professionally and learn English in our business course. Find other exciting ways to say thank you and the do’s and don’t of professional communication amongst other topics covered by this course.
Thanks again for reading this blog post.
“I really appreciate the time you've taken out of your busy schedule to You can start your message off with these appreciation quotes or use.
It’s not a good look, but it happens: for busy, highly caffeinated workers in a deadline-driven world, it’s perilously easy to send an email that reads as callous and unfeeling.
Your humble blogger included, we’ve all been guilty at times, hurriedly mashing “send” and moving on without acknowledging whatever favor or question we’ve imposed upon a trusted colleague or potentially valuable contact. Oops.
In your heart, you know kindness is not a waste of time—least of all when what’s required is just a few extra words in an email. The trouble is, which words? You want to say thanks, but not seem strained or sycophantic in your expression of gratitude. You also want to keep your dispatches straightforward and to the point, so there’s no room for thank-yous that are overlong or unwieldy.
Here’s a tip: Want to make sure your writing always looks great? Grammarly can save you from misspellings, grammatical and punctuation mistakes, and other writing issues on all your favorite websites.With that in mind, we have just the list for you. Here are eleven ways to recognize someone who’s done you a solid as you close out an email; we hope you appreciate them.
Depending on the degree of formality in the email you’re drafting—old-timey letter-writing structure tends to diminish over a series of back-and-forth replies—there might be a few good places to pop in a thanks while wrapping up.
1You can show your appreciation as part of a closing line.
The closing line tends to encapsulate a key takeaway from your message, as in this example:
I’ll work these puns you suggested into my presentation on otters, and thanks again for your kelp.
2Alternatively, show your gratitude in your sign-off.
Your sign-off comes just before your name, and should probably not consist solely of “Thx.” Here’s an example:
If you’re able, we otter collaborate on another project like this soon.
Some appreciations are multifaceted and can work well in either case, while others might just feel too clunky or intense for daily use—looking at you, gratefully.
Let’s go through a few options, starting with the tried and true:
It’s hard to imagine a scenario where you tell someone “thank you,” only to later wish you hadn’t. With two timeless words, the message you send is “I am an alive person aware that I am communicating with another alive person who probably had things to do before this email arrived.” It matters.
This one works, with the caveat that exclamations can sometimes be off-putting in professional correspondence with people you don’t know well. Use it sparingly.
It’s not terrible when used in the right context, but winnowing “thank you” down to one casual syllable has the potential to feel terse or perfunctory, so be mindful.
If this is how you sign off every email you send, your contacts will tire of it. Save it for occasions when you know it’s all right to be nonchalant.
Here’s a trusty option if your email began with a thank you. It can even work as a sign-off with a comma at the end, particularly if you’re including a closing line to this effect:
I appreciate all your help ferreting out such an extensive list of species related to otters.
8Thanks in advance
Use this one cautiously or not at all; it assumes the recipient will do something, but the last thing you want is a thank-you that backfires and makes them feel taken for granted.
9Thanks for your consideration
This seems to suggest what you could be thankful for is limited, which is not exactly a collegial vibe. If you’re thinking about putting it at the end of a cover letter, don’t—it’s as if you’re preemptively bracing for the news that you didn’t get the job.
Elegant in its simplicity, you don’t see this one every day. It suggests “I put some thought into this at some point.” It’s an especially good option as a sign-off, like so:
These awful puns have given me paws. Just kidding—we can brainstorm more at our meeting on Monday.
Another handy standby for signing off. You have to work at it to find a context where this one doesn’t feel appropriate.
While it’s generally a good idea to keep your emails brief out of respect for the recipient’s time, you’ll occasionally find “thank you” alone just doesn’t feel sufficient. In these circumstances, it’s good to be specific and show your recognition.
Thanks so much for your tenacity in staying late to prepare the slides on how sea otters forage. We made our deadline by a whisker!
Also, remember that words in an email aren’t your only means of showing appreciation. If your intern has shown a lot of hustle in hauling an important project across the finish line, give them props at the next staff meeting. Send someone flowers or a gift card once in a while.
Making sure the folks you correspond with feel valued is essential to maintaining a warm relationship, both as professionals and fellow humans. Thanks kindly for reading this far.
We'll first look at some steps for structuring your thank-you message. We greatly appreciate the time you took to share your experience and insights into how.