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Letter of request for service

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Letter of request for service
May 09, 2019 1st Anniversary Wishes 1 comment

The experience certificate is an integral part of the employment and is the right of every employee. It is mandatory for the employers to issue.

Many successful business people have been asked to write a letter of recommendation for someone they know or have done business with in the past. Sometimes the recommendation is for a person who is applying for a new job in your industry. Other times it may be for a business you have worked with that is looking to build its client base.

It's flattering to be asked. It always feels good to help someone you have a professional relationship with. However, there are some things you should know about writing a business recommendation letter.

Writing as an Individual or on Behalf of the Organization

If you're writing a letter as your organization’s representative, know that while some companies allow their employees to write reference letters freely, others may censor or prohibit them entirely. So, be sure to find out what your employer's policies are before consenting.

Many organizations also have references go through human resources (HR) approval process. Check with your company's policies before proceeding.

If you’re a business owner and a current or former contractor requests a recommendation letter from you, read the following guide to use your discretion.

Example Letter Recommending Professional Services

Download the Word Template

Business Reference Letters Recommending Professional Services #1 (Text Version)

Annabelle Sebastian
123 Main Street
Anytown, CA 12345
866-123-4567
asebastian@sebastianlaw.com

September 1, 2018

Jack Eggleston
Acme Law Firm
123 Business Rd.
Business City, NY 54321

Dear Mr. Eggleston,

I am writing to recommend the services of Daniel Lightheart, CPA. Daniel has been working for my law firm for the past fifteen years as our accountant and bookkeeper. His knowledge and attention to detail have aided in keeping our company on track during the recent recession and through a major restructure.

I feel confident in recommending Daniel's accounting services.

He is not only thorough but also easy to work with and always willing to take the time to discuss my concerns and respond to questions.

If you have any further questions, please feel free to contact me.

Regards,

Annabelle Sebastian

Business Reference Letters Recommending Professional Services #2 (Text Version)

Lisa Moore
123 Main Street
Anytown, CA 12345
800-212-4444
lisamoore@timewatches.com

September 1, 2018

Joan Kelly
Acme Software
123 Business Rd.
Business City, NY 54321

Dear Ms. Kelly,

I am Vice President of Time Watches am writing to recommend the marketing services of Michaela Brown. Michaela created and implemented many successful campaigns for us from July 2012 to January 2018.

Her design software expertise coupled with her collaborative and innovative spirit made her the go-to expert for our most significant projects. She single-handedly took our Twitter following from 1,000 to over 52,000 in just three months by using forward-thinking strategies. She was detail-oriented, organized and always open to constructive feedback, making our business relationship both effortless and pleasant.

I recommend Michaela for any role through which she can contribute her remarkable creativity and dedication. If hired, I am confident that she would take your marketing efforts to new heights.

If you have any further questions, please feel free to contact me.

Regards,

Lisa Moore

When You Recommend Someone

The candidate should be someone you know fairly well and with whom you have recently worked. For example, you likely can't provide a recommendation for someone you worked with ten years ago or with whom you only worked for a month. Although it might be tempting, you’d be relying on either old or not enough, information, both of which may be misleading. There’s just no way to know.

So, unless you can truly speak to someone’s existing skills, politely decline their request.

Honesty Is the Best Policy

You should know the candidate in a role which allows you to write a meaningful reference.For example, if you have worked with the person as a freelance writer but he's now starting a dog walking business, you can't attest to his skills in another realm.

In such cases, it’s best to decline and perhaps offer advice as to who would make a better candidate. If he wants to start a dog walking business, he should already have a steady clientele who can genuinely vouch for his abilities.

Write the letter only if you can honestly offer a positive reference. If you have nothing positive to say about their performance, do the honest thing and say you're unable to contribute. If you feel obligated to give an excuse for why:

  1.    Be completely honest and say you don’t feel comfortable writing on their behalf.
  2.    Tell a white lie such as, “I’m not in the position to write recommendation letters.”

Though you may feel awkward or guilty, trust your intuition. Besides, an unauthentic letter will serve neither the applicant nor their potential employer well.

Stick to the Facts

Once you agree to write the letter, keep it focused and include only information that is factual and truthful. Avoid saying something that is strictly opinion – it might work against someone being considered for future employment and could potentially result in legal problems for you and your company. Making a lofty claim like, “Louisa is a brilliant writer,” on its own is dangerous. You should be able to support it with outside recognition or an award that her work received. If you cannot, you might say, "Louisa consistently produced great content for us.”

In the same vein, avoid exaggerated and overly positive statements. If you build someone up too much, the letter might not carry any weight with future clients or employers.

How to Structure a Reference Letter

1. Introduce yourself in the opening paragraph to set up your position and your relationship to the candidate. Let the reader know why you qualify to prepare such a letter. 

2. Confirm facts about the candidate and where he is currently employed (if he is):

  • The person’s job title and company
  • How long you worked with the person
  • When you worked with the person, if you don’t currently
  • The nature of your business relationship or the capacity in which you worked with the candidate.
  • Offer your judgment of the candidate's skills and qualities concerning their professional services. Emphasize their most valuable traits, such as writing skills, problem-solving or time management. You can draw out any exceptional abilities, state that you would happily reemploy them, and note specifically how their professional services benefited you and your organization.

4. Use the final paragraph to add any additional examples or anecdotes as you see fit. 

5. Lastly, close by offering to answer any further questions or provide follow-up information.

Answer Any Follow-Up Questions

Sending a letter of recommendation is vital to a potential job candidate or service provider and by following this format, you'll provide helpful information to the prospective client or employer. You may receive a simple “thank you” response, or they may ask more detailed questions about the applicant. In any case, be sure to respond promptly. 

Various request letter templates are made available for you in this page. Get a template to Sample Request for Proposal for Auditing Service. request letter for .

Service Request Letter

letter of request for service

An advocacy letter should contain the following elements:

1. Specific nature of the problem.

2. The rule, law, or requirement involved (if known).

3. Description of how the specific problem and the applicable rule relate to patient's condition.

4. Specific consequences of the diagnosis (e.g., ER visits).

5. Request for action.

Dear Landlord:

I am writing to request that you fix the leaky radiator pipes in Jane Smith's apartment. Jane is my patient and lives at 123 Moldy Way. Jane is asthmatic and allergic to molds.

A Board of Health inspection found mold in the bedroom. The inspector found that the leaky pipes caused the mold. Jane's asthma is worsened by her allergy to mold. Mold can cause a restriction of her airways, which can lead to hospitalization or death.

The Board of Health requires that all leased housing be free of chronic dampness. This apartment is not free of chronic dampness. The mold in the apartment, therefore, violates the law against chronic dampness in addition to significantly worsening Jane's health.

I request that you immediately remedy this problem by fixing the leaky radiators. Please contact me at (XXX) XXX-XXXX if you have any questions. Thank you for your time and consideration.

Sincerely,

Dr. Joan Pediatrician

cc: Family

Medical Records

Lawyer

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101+ Sample Request Letters

letter of request for service

A letter of request could be for various reasons, for example it could be a request of change in a contract or agreement, request for an endorsement or a testimonial request for assistance, request for authorization, request to take an action, request of issuance of a letter, request for any information, about a product or a service, request for a favor. You can download dozens of sample request letters here.  All these or any other situation demands a specific letter that will deal the requirement or the situation. You can download her various free examples of sample request letters. These request letters will guide you about wording and formats of good request letters. No matter what is the demand of the situation, here are some of the points which will help to write any kind of letter of request. A letter of request is an official document and should be written in formal way.

First point is to consider and select who is the right person to ask for a favor or request. A letter of request is written in a style of business letter as it is a formal letter. The letter should have your name, position or title, address and contact information. The letter should address the recipient properly and clearly. You should give a proper time to the person who has been asked to write a letter of request. The start of the letter should be with a warm greeting, then you should introduce yourself properly, that who are you, your name, job, position and name of the organization. It will make it easy for the reader to understand who is asking for a letter of request.

You should clearly mention that what you are requesting for, and level of help you need, stay polite and to the point. Keep your letter simple and without any ambiguity. In some cases you might have to convince the recipient for the requested issue, so you should also keep this point in view. Overall tone of the latter should be convincing and polite, you should stay respectful. Before sending your letter you should proofread your letter, letter should be typed and brief. Leave your contact details so that it would be easier for the recipient to contact you when it is needed. Close your letter with a feeling of gratitude. You can also get help from the attached sample of letter of request with this template.

Sample Request Letters (Click to Download):

Editable Request Letter Examples (with Snapshots):

Book Request Letter:

Funds Request Letter:

Request Letter to Principal for Permission:

Student Permission Request Letter:

College Recommendation for Admission Request Letter:

Payment Increase Request Letter:

Payment Request Letter:

Price Quotation Request Letter:

Loan Payoff Request Letter:

Bank Loan Request Letter:

Personal Loan Request Letter:

Request Letter for Grant Extension:

Emergency Vacation Request Letter:

Vacation Leave Request Letter:

Annual Vacation Request Letter:

Sample Letter of Request for Information level or sub-district level, the matter was taken up with the Department of Posts to provide the services of their Central .

Writing persuasive request letters: business letter format, tips and samples

letter of request for service

If your job involves business correspondence, then you certainly write request letters, occasionally or on a regular basis. This could be a job request, promotion or meeting requests, request for information or referral, favor letter or character reference. Such letters are difficult to write and even more difficult to write in such a way that encourages recipients to respond willingly and enthusiastically.

As to request for money letters, all sorts of sponsorship, donation, or fundraising requests, you would agree that it often requires a miracle to get a response : ) Of course, I cannot guarantee that our tips and letter samples you will do the miracle, but they will definitely save you some time and make your writing job less painful.

Time-saving tip! If you are communicating by email, then you can save even more time by adding all these sample business letters directly to your Outlook. And then you will be able to insert any sample into the message you are composing or replying to with a mouse click!

All it takes is the Outlook Template Phrases plug-in that you can see in the screenshot on the right. Once you have it installed, you won't have to type the same phrases over and over again.

Just double click the template on the plug-in's pane and find the text inserted in the message body in a moment. All your formatting, hyperlinks, images and signatures will be in place!

Don't hesitate to check it out right now; a fully-functional 15-day evaluation version is available for download.

Well, back to writing business letters, further on in the article you will find:

Business letter format

A business letter is a formal way of communication and that is why it requires a special format. You may not care of the letter format too much if you are sending an e-mail, but if you are writing a traditional paper business letter, the below recommendations may prove helpful. It is considered a good practice to print out a business letter on standard 8.5" x 11" (215.9 mm x 279.4 mm) white paper.

  1. Sender's Address. Usually you start by typing your own address. In British English, the sender's address is usually written in the top right corner of the letter. In American English, the sender's address is placed in the top left corner.

    You needn't write the sender's name or title, as it is included in the letter's closing. Type only the street address, city, and zip code and optionally, phone number and email address.

    If you are writing on stationery with a letterhead, then skip this.

  2. Date. Type a date a few lines below the letterhead or return address. The standard is 2-3 lines (one to four lines are acceptable).
  3. Reference Line (optional). If your letter is related to some specific information, such as a job reference or invoice number, add it below the date. If you are replying to a letter, refer to it. For example,
    • Re: Invoice # 000987
    • Re: Your letter dated 4/1/2014
  4. On-Arrival Notices (optional). If you want to include a notation on private or confidential correspondence, type it below the reference line in uppercase, if appropriate. For example, PERSONAL or CONFIDENTIAL.
  5. Inside Address. This is the address of the recipient of your business letter, an individual or a company. It is always best to write to a specific person at the company to which you are writing.

    The standard is 2 lines below the previous item you typed, one to six lines are acceptable.

  6. Attention Line (optional). Type the name of the person whom you're trying to reach. If you wrote the person's name in the Inside Address, skip the Attention Line.
  7. Salutation. Use the same name as the inside address, including the title. If you know the person you are writing to and usually address them by the first name, you can type the first name in the salutation, for example: Dear Jane. In all other cases, it is a common practice to address a person with the personal title and last name followed by a comma or colon, for example:
    • Mr. Brown:
    • Dear Dr. Brown:
    • Dear Ms. Smith,

    If you do not know the recipient's name or are not sure how to spell it, use one of the following salutations:

    • Ladies
    • Gentlemen
    • Dear Sir
    • Dear Sir or Madam
    • To Whom it May Concern
  8. Subject Line (optional): Leave two or three blank lines after the salutation and type the gist of your letter in uppercase, either alighted left or centered. If you have added the Reference Line (3), the Subject line may be redundant. Here are a few examples:
    • LETTER OF REFERENCE
    • COVER LETTER
    • REQUEST FOR PRODUCT REPLACEMENT
    • JOB INQUIRY
  9. Body. This is the main part of your letter, usually consisting of 2 - 5 paragraphs, with a blank line between each paragraph. In the first paragraph, write a friendly opening and then state your main point. In the next few paragraphs, provided background information and supporting details. Finally, write the closing paragraph where you restate the purpose of the letter and request some action, if applicable. See tips on writing persuasive business letters for more details.
  10. Closing. As you know, there are a few generally accepted complementary closes. Which one you choose depends on the tone of your letter. For example,
    • Respectfully yours (very formal)
    • Sincerely or Kind regards or Yours truly (most useful closings in business letters)
    • Best regards, Cordially yours (slightly more personal and friendly)

    The closing is typically typed at the same vertical point as the date and one line after the last body paragraph. Capitalize the first word only and leave three or four lines between the closing and the signature block. If the salutation is followed by a colon, add a comma after the closing; otherwise, no punctuation after the closing is required.

  11. Signature. As a rule, a signature comes four blank lines after the Complimentary Close. Type your name below a signature and add a title, if needed.
  12. Enclosures. This line tells the recipient what other documents, such as a resume, are enclosed with your letter. The common styles follow below:
    • Encl.
    • Attach.
    • Enclosures: 2
    • Enclosures (2)
  13. Typist Initials (optional). This component is used to indicate the person who typed the letter for you. If you typed the letter yourself, omit this. Usually the identification initials include three of your initials in uppercase, then two or three of the typist's in lowercase. For example, JAM/dmc, JAM:cm. But this component is quite rarely used these days, in very formal business letters.

    Below you can see a properly formatted sample donation letter. It's always easier to understand from examples, isn't it?

10 tips to write persuasive request letters

Below you will find 10 strategies to write your request letters in such a way that they convince your reader to respond or act.

  1. Know your addressee. Before you start composing you request letter, ask yourself these questions. Who is my reader and how exactly can they help me? Are they decision makers or will they just pass along my request to a senior officer? Both the style and contents of your request letter will depend on the reader's position.
  2. Do not be verbose. Be clear, brief and to the point. A rule of a thumb is this - don't use two words when one would suffice. Just remember the famous quote by Mark Twain - "I didn't have time to write a short letter, so I wrote a long one instead". A person in his position could afford that, and… he was not requesting anything : )
  3. Make your letter easy to read. When writing a request letter, don't digress and don't confuse your reader by drifting off your main point. Avoid long, crammed sentences and paragraphs because they are intimidating and hard to digest. Use simple, declarative sentences instead and break long sentences with commas, colons and semicolons. Start a new paragraph when you change a thought or idea.

    Here's a very poor example of a cover letter:
    "In every regard, my qualifications appear to be consistent with the desires expressed by your advertisement and based on the voice of your company's blogs, I really think that I was meant to be a [Position] in your company."

    And this is a good one:
    "I have good skills and experience in [Your area of expertise] and I would be most grateful if you consider me for any suitable position."

    Remember, if your request letter looks easy to read, it has a better chance to be read!

  4. Add call to action. Put action in your request letters wherever is possible. The easiest way is to use action verbs and the active voice rather than passive.
  5. Convince but do not demand. Do not treat your addressees as if they owe you something. Instead, catch the reader's attention by mentioning common ground and emphasize the benefits of acting.
  6. Do not be burdensome. Give readers all the information needed and tell what exactly you want them to do. Simplify the job for the person to respond - include contact information, direct phone numbers, give links or attach files, whatever is appropriate
  7. Write in a friendly way and appeal to the reader's feelings. Though you are writing a business letter, don't be superfluously businesslike. Friendly letters make friends, so write your request letters in a friendly way as if you are talking to your real friend or an old acquaintance. We are all humans, and it may be a good idea to appeal to humanity, generosity, or sympathy of your correspondent.
  8. Remain polite and professional. Even if you are writing an order cancellation request or complaint letter, remain polite and courteous, simply state the issue(s), provide all relevant information and be sure to avoid threats and calumny.
  9. Mind your grammar! Rephrasing a well-known saying - "grammar counts for first impressions". Poor grammar like poor manners may spoil everything, so be sure to proofread all business letters you send.
  10. Review before sending. When you have finished composing the letter, read it aloud. If your key point is not crystal clear, write it over. It's better to invest some time in re-writing and get a response, than make it fast and have your letter thrown away in a bin straight away.

And finally, if you've got a response to your request letter or the desired action is taken, don't forget to thank the person. Here you can find sample thank you letters for all occasions.

Samples of request letters

Below you will find a few examples of request letters for different occasions.

Sample letter of recommendation request

Dear Mr. Brown:

I hope you are doing well. I have warm memories of your remarkable leadership and support for teachers during my employment at XYZ High School.

Presently, I am applying to XYZ school district and am required to submit three letters of recommendation. I am writing to ask if you would write a letter of recommendation on my behalf.

I would like to provide you with some background information that may assist you, should you decide to write this letter <your background information>.

Attached, you will find a copy of my most recent résumé. Please feel free to contact me if you need any additional information. I look forward to hearing from you, and I thank you in advance for your time.

Request for information

Thank you for submitting your resume in response to the <position> we advertised. In addition to your resume, we also need three references and a list of past employers for the past three years, along with their phone numbers.

Our policy is to thoroughly review the background of each candidate in order to select the most suitable person for this job.

Thank you for your assistance. We are looking forward to hearing from you.

Request for character reference

<Applicant> has applied with our company for a position in our <department>. He / she has given your name as a character reference. Would you be kind enough to provide us with your written evaluation of this person.

Please rest assured that your response will be treated with confidentiality. Thank you in advance.

Donation request

I am sending this to you as a fellow member of our community. I'm sure that you value living in such a quiet and peaceful neighborhood, just like I do.

You know, sometimes in order to keep one's community quiet and peaceful one has to take action. As you may know, our local Community Committee has been meeting over the past two months to try to find ways to reduce the break-in rate in our area. Last week they released their recommendations on how best to combat that problem.

Their primary recommendation calls for increased police and security patrols to supplement the local Neighborhood Watch program. Unfortunately, the needed amount is not included in this year's municipal budget allocation.

Therefore, as a concerned member of this community I have decided that my business will donate $ for every $ raised in the community to cover the additional security costs. I urge you to join me today in supporting this worthy cause for our common good.

To make your donation today you can drop in to either one of our two stores and deposit your donation in the boxes provided near the front cashes. If you can't make it to the store, please send a check or money order, made out to "XYZ" and mail it to the address listed above.

Thank you in advance.

Requesting a favor

I am writing you to ask you for a favor that I hope you could do for me.

In less than three months I will be taking the <Examination>, with the hope to enter the <University or College>, where they have the best graduate school program for the course that I am interested in.

The school places an extremely high emphasis on a student's success in the exam, which is why I feel extremely pressured to get an above average score on the Graduate Record Examination.

Because you recently graduated with a degree in <science>, you are naturally the first person I thought of when considering who I could approach to assist me. I am not asking for too much time, I would really appreciate any pointers you could give me and a few lessons on the <sections>, which I feel are my weakest points.

I hope that you will give me a positive response. Thank you in advance.

Request for product return / replacement

On <date> I placed an order for the <product>, received it on <date>. I have discovered that the purchased product has the following problem: <add details>

Since the product you delivered is not of satisfactory quality <is not fit for the purpose>, I am entitled to have it <repaired / replaced> and I would request that you confirm that you will do this within the next seven days. I also require you to confirm whether you will arrange for the <item> to be collected or will reimburse me for the cost of returning it.

I look forward to receiving your satisfactory proposals for settlement of my claim within seven days of the date of this letter.

*****

And this is all for today. Hopefully, this information will help you compose properly formatted business letter in general and persuasive request letters in particular, and always get the desired response. Thank you for reading!

You may also be interested in:

How to Write a Letter Requesting a Favor. There are many instances in your life when you may need to write a formal request letter. Accordingly, learning the.

letter of request for service
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