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Letter writing format australia
March 24, 2019 1st Anniversary Wishes No comments

Letter format examples help you understand the proper manner in which a letter Though letter writing may seem like an activity that does not have much UK, Canada, and Australia, while the second format is common in the United States.

Use a professional tone: Save casual, chatty language for email - your printed business letter should be friendly but more professional. As Scott Ober suggests in his book Contemporary Business Communication, "The business writer should strive for an overall tone that is confident, courteous, and sincere; that uses emphasis and subordination appropriately; that contains nondiscriminatory language; that stresses the "you" attitude; and that is written at an appropriate level of difficulty." That said, be sure to sound like yourself - you don't want your letter to read as if a machine wrote it.

Write clearly: State your point early in your letter. To avoid any miscommunications, use straightforward, concise language. Skip the industry jargon and instead choose lively, active words to hold your reader's attention.

Organize your information logically: Group related information into separate paragraphs. In a long, information-packed letter, consider organizing information into sections with subheads. You may want to highlight key words to make them "pop" - this technique is possible with most word-processing programs and your color multifunction printer.

Use Color To Emphasize Words In Text: It's easy to put a few words in color to draw attention to them. Just select the type and click the arrow to the right of the Font Color button, choose the color you want, then click the button. Or, try highlighting a few words in the text. Select the type you want to emphasize, then click the Highlight button. Note: When highlighting parts of a document you intend to print, use a light color such as yellow, light green, or light blue. If you wish to remove the highlighting, select the text and click the Highlight button again.

AutoText automates applying color (or any type style), which would ordinarily take numerous clicks or commands. Say you're creating a report that compares your organization's performance against that of your competitor. Word can automatically color your company's name every time it appears, making those entries easy to locate.

Be persuasive: Establish a positive relationship with your reader right away. If you have a connection to the reader - you've met before or have a mutual colleague, for example - mention it in your introductory paragraph. Whether you think your reader will agree with the point of your letter or not, it is important to find common ground and build your case from there.

Understand your reader well enough to anticipate how he or she will react when reading your letter. Address his or her needs or wishes, or a specific problem, and then outline your solution. Provide proof in the way of examples and/or expert opinions to back up your point. Make sure to maintain a friendly tone.

Conclude your letter with a "call to action." State clearly what your reader needs to do or believe to achieve the desired solution and then state what you, the writer, intend to do next to follow up.

Proofread your letter: All your careful crafting and printing can't cover up spelling or punctuation errors, which leave a lasting negative impression.

Now that you've learned the secrets of writing an effective business letter, you're ready to start composing. Good luck!

For more tips for your small business, check out our Small Business Insights.

Nov 22, 2017 Here's a quick guide to writing the address for post and parcels to The format of an Australian postal address is closer to the US format than.

How to address a letter or parcel to Australia

letter writing format australia

View Australia’s 4 Best Cover Letter Examples

Written for Professional roles for the Australian Job Market

You may be wondering if it is even essential to write a Cover Letter when submitting a resume.

A cover letter shows your interest for the opportunity, an outlines why you believe you are a strong candidate for the role.

In the cover letter examples below, you will see how 3 or 4 key points are highlighted from the candidate’s work experience to show that they have the required skills, knowledge and experience to do the role that they are applying for.

 

Cover letters should be tailored to every job application.

 

More and more employers are requesting that a cover letter is specifically written to their job advertisement. They want to see how your currents skills, knowledge and experience relate to the criteria they have listed in their job advert.

Employers want to see how you can link your past experiences to the idea that you will become a valuable team member in their company.

Get Some Inspiration from Our Cover Letter Examples

This page provides some great cover letter examples, which may help you to write your own cover letter, or help you to consider using our professional cover letter writing services.

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A cover letter is a short one page document that is sent with your resume, when you want to apply for a job that has been advertised. The purpose of the cover letter is to convince the reader that you are worthy of an interview.

A great cover letter does the following:

  • demonstrates you have great written communication skills
  • outlines the relevant skills, knowledge and experience you have to offer this particular role that has been advertised.
  • shows your interest and strong desire about the role,
  • initiates that further communication or action is required to take the next step in the recruitment process.

Cover Letter Template # 2

Timely Tip – If your scouting around the web picking up ideas on how to write your cover letter, we’d strongly recommend that you dramatically change anything you copy from the Power Resumes website, as there’s a good chance that other candidates have copied from exactly the same cover letter samples and resume templates.

You don’t want to come across as looking like every other candidate……so write in your own style or contact Power Resumesfor a quote. Our cover letter writing services start from just $150 for a high quality professional cover letter.

Cover Letter Template # 3

 

 


So there you have it,
4 great cover letter examples that you can get inspiration from to write your own cover letter.

You’ll have to tweak the cover letter to highlight the top 3 skills and experience that the job advert is asking for.

Take the time to customised each one of your cover letters, and you will get more interviews than those applications who simply change the top address and salutation area of the cover letter.

 

How to Write a Cover Letter

Writing a persuasive cover letter is a highly valuable skill that will will propel your  applications into the shortlist of candidates to be interviewed.

The cover letter should be brief and succinct with just enough key information that will make the recruiter want to read the resume.

Here are our 6 steps to writing a cover letter:

1.    Format your cover letter so that it matches the formatting of your resume.  For example, your header that lists your name, address and contact information should be almost identical to how it appears on the first page of your resume or CV.

2.    Write the introduction – write 2 lines stating why you believe you are a strong candidate for the position that you are applying for.  Outline the skills, knowledge and attributes that you believe are most relevant for this job application

3.    Refer to Your Job Advert – decide on the top 3 areas of expertise that you need to focus on highlight in your cover letter.

4.    Scan through your resume – find 2 or 3 bullet points that describe times when you have demonstrated the required skills, and copy and paste them into your draft cover letter.

5.    Create a “call-to-action” conclusion – Finish your cover letter by summarising your potential value to the organisation and the role you are applying for.

6.    Proofread your cover letter – make sure there are no spelling mistakes, and not too many repetitions of the same words.  For example, most people use too  many I’s and My‘s so go through and make edits to ensure it sounds professional.

Fill in the form and upload your current resume to start the process or make an enquiry:

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Cover Letter Formats

letter writing format australia

How to Format a UK Business Letter

By Ali Hale

I covered writing US business letters, but I know we have a number of readers in the United Kingdom too – or readers who might want to write to companies within the UK. I’ll just be covering the formatting here rather than explaining again why each element is included, so you might want to read the article on US business letters first.

The UK format is similar to US full block format, with these key differences for UK letters:

  • The return address is right-aligned
  • The date is written as “15th May 2008” not “May 15, 2008”
  • A comma, not a colon, follows the recipients’ name
  • The subject (if included) is centred

In the UK, a standard business letter looks like this:

Just as with the US examples, I’ll break the letter down into the main elements, working from the top to the bottom.

Your Address

Your address, also known as the “return address”, comes first (leave this off if you’re using letter-headed paper).

123 Old Road
Newtown
London
SW1 3AA

Your return address should be right-justified.

The Date

Directly beneath this, the date on which the letter was written:

15th May 2008

In the UK, the day comes before the month, and it is fine to put “st”, “nd” or “th” after the day’s date, eg. “15th” “1st” or “2nd”.

You can position the date on the right or on the left of your letter.

Recipent’s name and address

Beneath this, you should put the recipient’s name and address, just as it would appear on the envelope. If you’re using a window envelope, make sure it’ll show through when the paper is inserted.

The recipient’s name and address should be positioned on the left-hand side.

The Greeting

After their address, you should leave a line’s space then put “Dear Mr Jones”, “Dear Bob” or “Dear Sir/Madam” as appropriate. Follow this with a comma.

The greeting should be left-aligned.

The Subject

You may want to include a subject for your letter — this is often helpful to the recipient, especially if they receive a lot of mail. If you do include a subject line, thsi should be directly below the “Dear name”, centered on the page, and can be in bold, uppercase or both to make it stand out.

The Text of your Letter

The main body of your letter should have:

  • Single-spacing between lines
  • A blank line (NOT an indent) before each new paragraph

Each new paragraph should start at the left hand side.

The Closing and Your Name and Signature

After the body of text, your letter should end with an appropriate closing phrase such as “Yours sincerely” or “With best regards”, and a comma.

Leave several blank lines after the closing (so you can sign the letter after printing it), then type your name. You can optionally put your job title and company name on the line beneath this.

Joe Bloggs
Marketing Director, BizSolutions

The closing and your name and signature should all be on the left hand side.

Still stuck? Try this letter writing exercise – it’s aimed at school-kids in the UK, but it’s good fun for adults too!

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See our best cover letter templates and cover letter examples to help you get your job application done Written for Professional roles for the Australian Job Market Format your cover letter so that it matches the formatting of your resume .

How to Format a UK Business Letter

letter writing format australia


Why Your Cover Letter Format is Important

The format you choose for your cover letter determines which information you include as well as the order in which it is distributed. It determines how the hiring manager perceives you and helps develop his or her first impression of you.

Types of Cover Letter Formats

Cover letters are used for many different reasons, so the proper format for each one varies. There are three main types of cover letters: the application cover letter, the prospecting cover letter, and the networking cover letter. Short introductory emails (we call those “Non-Cover Letter Cover Letters”) alongside your resume are also considered cover letters.

Application Cover Letter

This is the standard cover letter used alongside a resume during a job application. The application letter is geared toward a certain job, and it is tailored to the skills and specifications listed in the job posting.

The application cover letter is a tool used to sell yourself as a job candidate. It supplements your resume and expands upon relevant parts of your work history and qualifications.

Prospecting Cover Letter

Like the application cover letter, the prospecting cover letter is written by a job seeker to a company of interest. However, this type of cover letter inquires about open job positions in general. It is not a response to a specific job posting.

Networking Cover Letter

The networking cover letter is the black sheep of the cover letter family. This type of cover letter is the most casual and tends to be the shortest. It still comes from the job seeker, but rather than being sent to a company, it is sent out to former colleagues, mentors, friends and other contacts. It informs the recipient of the person’s status as a job seeker and asks them for help in their job search.

The “Non-Cover Letter” Cover Letter

This cover letter is simply an introduction to your resume. It is professional but very short. This type of cover letter is great to use when a formal cover letter is not requested in the job posting.

The “Non-Cover Letter” cover letter does not follow a specific format. It usually includes a greeting, simple body explaining your experience and your interest in the company and a closing with reference to any attachments such as your resume, portfolio, samples or any other requested documents.

If you are emailing your resume, it is always a good idea to write a quick, professional email to go along with it. It should be short--a couple of paragraphs is sufficient--and the tone should remain casual but professional throughout.

How to Setup Your Cover Letter

Application Cover Letter

The application cover letter should be set up in the same order as a job interview. Think about the flow of conversation in a job interview and use it to format you cover letter.

  • Contact Info
    • Full name, address (including zip code), phone number and email address
  • Greeting
    • Always address the hiring manager by name. If you don’t know it, consult the company website or give the office manager a call to find out.
    • A simple, “Bill” is all you need in your greeting.
  • Opening
    • Who are you?
    • What skills and accomplishments best describe you and are also relevant to the job position?
  • Body (1-2 paragraphs)
    • What do you know about the company already?
    • Why are you applying for this specific job?
    • What can you bring to the company and job position?
  • Closing
    • Refrain from sounding too desperate with phrases like, “I can’t wait to hear more about this position”. A good alternative is “I’m looking forward to finding out if I’m a match for this position”.
    • Mention any attachments
    • Use “Sincerely”, “Yours” or “Best” before signing your full name.



Example of an application cover letter

Prospecting Cover Letter

The prospecting cover letter is setup much like the application letter. The only differences occur in the opening. The body might change slightly based on the company, but many times it will remain the same.

  • Contact Info
  • Greeting
  • Opening
    • Why are you reaching out?
    • What interests you about the company?
  • Body (1 paragraph)
    • Who are you?
    • What skills do you have that could help the company in general?
    • What have you accomplished in your career that could be of interest to the company?
  • Closing



Example of a prospecting cover letter

Networking Cover Letter

The networking cover letter, being different in purpose than the first two, keeps only the contact info and closing the same.

  • Contact Info
  • Greeting
    • Can be more casual than the other cover letter greetings if you have a relationship with the person.
  • Opening
    • Why are you reaching out? Do you want referrals? Recommendations?
    • What kind of job/company interests you?
  • Body
    • What skills and accomplishments should they be aware of in order to help you out?
    • What do you hope to accomplish in your next position?
  • Closing



Example of a networking cover letter

Cover Letter Formats by Country

Unlike resumes, for which the guidelines vary extensively by country, cover letters are the same or very similar regardless of the country in which you are applying.

The United States, United Kingdom and Australia all use similar cover letter formats. There are, however, certain adjustments you might have to make.

When applying in other countries, you should be aware of differences in formality of language and ways of speech. For example, phrases that are common in the United States might not be common in places like Australia.

Another aspect to be aware of is pictures. Job seekers in the UK and Europe often add headshots to their resumes or cover letters. However, in the United States, pictures are highly discouraged. Since companies in the U.S. are legally not allowed to hire based on race or gender, hiring managers will often reject applications with pictures in an effort to protect the company.

Cover Letter Formats FAQ

Do I have to include my address on my cover letter?

It is good practice to always include your address on your cover letter. If the hiring manager likes what they read, they will easily be able to locate your information and track you down for an interview.

What if you don’t have a direct contact at the company for which you are applying?

You should always find the name of a contact at the company and direct your cover letter specifically to that person. Check the company website, LinkedIn, or even call the company’s office to find the name of the hiring manager.

How do I write a cover letter without work experience?

If you don’t have work experience, you can still follow the basic cover letter format. In place of experience, expand upon relevant coursework or skills and explain how that experience makes you a good candidate for the job.

Can I include my salary requirements in my cover letter?

While salary expectations are an important conversation during the hiring process, the cover letter is not the place for it. Interviews, whether on the phone or in person, are an appropriate and expected time to discuss salary.

How do I include attachments with my cover letter?

If sending my email, any attachments should be mentioned during the closing of your cover letter. Keep in mind that .docx and PDF files work best to avoid issues.

How do I use a cover letter format?

You can use our cover letter formats (above) as a guideline for your own cover letter. Simply add your own information and experience in the order listed.

Do different jobs require different types of cover letters?

Generally, a basic cover letter format works for any job application. If a job posting requires a different type of cover letter, it should be clear in the description.

Should I always include a cover letter?

No. In fact, you should not include a cover letter unless the job posting specifies.





Jobscan Learning Center The Jobscan Cover Letter Learning Series

Part 1: Cover Letter Writing Guide
How to write a cover letter that will get the attention of recruiters and hiring managers

Part 2: Cover Letter Formats
A rundown of the various cover letter formats and how to determine which option is right for your job search

Part 3: Cover Letter Templates
Cover letter templates and guidance that provides structure and foundation for your own cover letter

Part 4: Cover Letter Examples
These cover letter examples will point you in the right direction if you’re unsure where to start

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