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Letters of sympathy templates

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Letters of sympathy templates
September 09, 2018 1st Anniversary Wishes 4 comments

Circumstances may have prevented you from sending a sympathy note after a death, but it's never too late to do so.

You Can Quickly and Easily Create Sympathy Letters Guaranteed To Make A Lasting Impression!

The skills of writing sympathy letters are seldom taught to us in school or home. Yet, so often we are all called upon to have this knowledge.

Writing a Sympathy Letter isn't easy...

  • You don’t want to say the wrong thing.
  • Or make an unconscious blunder causing you embarrassment
  • You don’t want to write anything that offends.
  • What do you say when someone has lived a long life and his death is not unexpected?
  • Or when a colleague’s spouse has died of cancer?
  • Possibly the hardest letter to write is to those that are dealing with the suicide of a loved one.

Yet, the impact you make when you send a beautifully written sympathy letter is beyond measure. Never underestimate its power.

What is it that makes them so special? Well, imagine two sympathy cards. The first card was simply signed, “with deepest sympathies” and a signature.

Inside the second card, however, was a letter. A beautiful letter that talked about the deceased. Their special qualities. Why they will be missed. 

Which one will the recipient pull out time and time again and reread?

While all sympathy cards are sure to be appreciated by the recipient, because you took time to do much more than sign your name to the card, it allows the recipient to know that you are really trying to be there for them in a special and personal way.

The written word of sympathy and condolences means so much. Your caring and compassion will truly help create a deep bond of friendship, and help them through the healing process.

"Grief shared... is indeed grief diminished"

The appreciation for your concern and support will come back and touch you for years to come.

Heartfelt Sympathy Letters – Instantly will help you feel confident in your ability to write a sympathy letter that is both appropriate and meaningful.

It contains 20 unique letters, all ready for you.

There is a letter for the death of a:

  • spouse
  • daughter
  • son
  • baby
  • parent
  • co-worker
  • boss
  • grandfather
  • grandmother
  • military death
  • ex spouse
  • religious
  • non religious
  • suicide

Now, No Matter Whom You Are Sending A Sympathy Letter - You’ll Find One That’s Already Written For You...

We provide you with a simple way to customize each letter to the personality and the character of the deceased, with over 200 different descriptive phrases and similes, that you can instantly insert into any letter to capture their uniqueness! For example;

  • She helped to smooth out the rough edges of a busy day
  • He lived life with passion
  • She took whatever steps were necessary...
  • She was as radiant as a tiara of diamonds
  • He always grinned like a Cheshire cat
  • She could be as mischievous as a kitten

We have made it fast and simple for you to find the right words at the right time, avoiding those horrible clichés. No more staring at a blank sheet of paper, as you obsess over what to write.

You will also learn what you should never say in a card (and yet many make this mistake.)

This insightful, sensitive guide is for the person who wants to make a lasting impression and who wonders what to say, and what not to say when writing a sympathy letter to a grieving friend, colleague, or relative.

This book of Sympathy letters provides instant access to sensitive ways for you to communicate with someone who has lost a loved one. It's easy to get started right away. Just click here and you can have immediate access to all of the Instant Sympathy Letter Templates right on the spot.

Stop Writing Sympathy Letters The Hard Way

Each year, on a day in September, Laura takes a small box from a high shelf in her closet. It is the anniversary of the death of her young daughter, and she spends the morning of that day each year poring over the many sympathy letters that she received from friends and family shortly after the death. “Even though it has been five years,” she said, “I can still find comfort in some of these letters. Just knowing that people cared and that they tried so hard to understand what I was going through meant so much then, and it continues to mean a lot to me even today.” 

If you want to purchase sympathy cards, tiny prints is our favorite place to get them.

Return from Sympathy Letters to Creative Funeral Ideas Home

Sympathy Thank You Notes. If you live long enough, there will come a time when you will experience the decease of someone close to you. It's inevitable.

FREE Sample Sympathy Letters

letters of sympathy templates

When an employee or coworker experience bereavement or grief, you can take steps as an employer to express sympathy. You can also help the individual manage his or her needs during the illness, death, or another sad happening.

No matter what else you do to sympathetically help your employee or coworker, it is almost always appropriate to write a sympathy letter. Condolence notes are always valued by employees during their time of grief.

This template will help you write your own sympathy letter. It emphasizes the factors that will make your condolence note convey the proper sympathy message.

Tools to Express Your Heartfelt Condolences

Write your sympathy message on company stationery with your name, address, and date. 

Email is also acceptable as a communication medium but can leave the impression that your correspondence was a business undertaking—not the sympathy message you were trying to convey.

Depending on your relationship with the employee, you may need to write a company note, but you might also want to write a second, personal note. 

Tips and Examples for Your Official Company Sympathy Letter

Download the Word Template

It is generally more formal than a note that you'd send to a personal friend or coworker. Start your letter with the reason for your sympathy. 

Example: We want to express our sympathy for the recent loss of your mother. Losing a close family member is always sad and we want you to know that we are very sorry for your loss.

Example: Please let us know if there is anything that we can do to assist you as you deal with the loss of your mother.

Offer additional information about company resources that are available to the employee during their time of grief. End your note by reiterating your offer of support. The employee may not need or want anything from you but it is important that you make the offer—you will have demonstrated that you care.

Example: Human Resources staff members have helped you to access your benefits information and we have shared our bereavement policy with you. If you have needs that extend beyond the parameters of the policy, please let us know so that we can deal with your situation on an individual basis.

Past company practice has been to grant additional unpaid leave time to deal with death-related issues, out-of-state travel, and time-consuming legal problems.

Example: We are committed to helping you through this rough time in life’s journey. The loss of your mother is sad and we support your efforts to move forward. Please let us know how we can help.

Ending: Use your normal signature. Regards is a common sign off for a sympathy message. 

Additional closings include:

  • Warmly
  • Sincerely
  • With Warm Regards
  • Thinking of You
  • Best
  • Best wishes
  • With sympathy

Don't Make Assumptions

Keep in mind as you write your sympathy message, that it is unlikely that you know all of the details of your employee’s relationship with his or her relatives. Additionally, you will rarely have all of the details about an employee illness or a family member’s tragedy.

Therefore, limit the assumptions that you express in your sympathy letter and keep the message neutral. For example, an employee and her mother may have had a distant, unhappy relationship for years so don't write a sympathy message that assumes a close, loving relationship. 

Sample Sympathy Letter

Susan Rodriguez
123 Main Street
Anytown, CA 12345

Elizabeth Lee
123 Branson Street
Smithfield, CA 08055 

We’re so sorry to hear about your mother’s death. Losing a family member is always difficult. Please let us know if there is anything that we can do to assist you during this trying time. You are eligible for three days of paid time off as stated in our employee bereavement policy. We have, in the past, granted additional unpaid time off for employees when travel and personal business related to the death required more time away from work.

Please let your manager or Human Resources know if you need to request additional time off. We can also work with a flexible schedule if any family business needs to be taken care of during work hours. 

We are committed to helping you through this rough time in life’s journey. We sympathize on the loss of your mother and we want to support your efforts to move forward with your life's business. Please let us know how we can help.

Susan Rodriguez
Human Resources Director

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Belated Notes of Sympathy

letters of sympathy templates

If a friend or family member of someone you know passes away, you should express your sympathy by writing him or her a condolence letter. Reading condolence message sample letters first will help you write a thoughtful condolence message to your friend or relative.

Below you will find seven samples that will surely help you write a better condolence letter for a person who just lost one of his or her loved ones. This will be a good starting point, but for more help we recommend reading our articles on how to write a condolence letter.

Condolence Message Sample Letters

Sample #1

Dear ______,

There’s no word that can express how sorry we are to hear about the death of your _________. We were very stunned to hear this news and still can’t believe that it really happened. During this difficult moment, our thoughts and prayers are always with you. We love you. Please give ________ a huge embrace from us. Please call us any time you want.

Our love and sympathy to you and your kids,


Sample #2

Dear ______,

I’m sorry to hear about your loss. _____ was a very thoughtful and wonderful person. We will never forget those trips we had with _____, and we will always miss _____. We love you. Our deepest sympathies are with you. Please call us if you want someone to talk to during this tough moment and we will be there for you.

May ____ rest in peace,



Sample #3

Dear ______,

I am sorry about the loss of your beloved ____________. We send our deepest condolences to you and to your family. Please let us know if there’s something we can do to somehow lessen the pain you feel in your hearts. We will always be there for you.

My love and sympathy to you and to your kids,


Sample #4

Dear _____,

I was very stunned to learn about the death of your _____. I still cannot believe that he died so unexpectedly. However, as they say, the one who is adored the most by the God, is the one who achieves eternal life. We will miss _____, and we will cherish all the happy memories we had with him. Please accept our sincere condolences.

May ____ rest in peace,



Sample letter #5

Dear _____,

Please know how very saddened I am for the loss of your_________. Please be strong in these tough moments of your life. I also experienced the same situation. One thing I can only say is just enjoy the moments you had with _____ and ascertain that you keep living without regrets.

Much love,


Sample letter #6


I am very sorry to hear about your beloved ______. _____ was a wonderful person. ____ hugest joy was to make others happy. We will keep ourselves cherishing _____’s memory forever. I know that you are a strong wife/husband/son/daughter/father/mother and I am sure you can handle this hard time of your life.

May _____ rest in peace,


Sample letter #7


I am so sorry to know that your _____ passed away last week. The same situation already happened to me and I knew how painful it was. Please be strong and try to cope with this difficult moment for your kids. Please accept our deepest sympathies.

My love and sympathy to you and your kids,


Choose the condolence message sample above that best expresses your emotions. Hopefully the condolence message will provide your friend or family member with some comfort and help through this tough moment in their life. For more help writing a condolence message we recommend reading our articles on how to write a condolence letter.

Updated: May 30, 2012

Sometimes typing out condolence letters for acquaintances, employees and business clients can not only be time consuming, they can also be extremely.

You Can Quickly and Easily Create Sympathy Letters Guaranteed To Make A Lasting Impression!

letters of sympathy templates

Writing a letter of condolence and sympathy

We often find ourselves stuck for what to say when someone dies but writing a letter of condolence and sympathy can help bring comfort to the bereaved. Try and write a few simple words to show that you are thinking of them and that their loved one had a positive impact on the lives of others.

A sympathy letter should pay tribute to the life of the deceased and provide support to the bereaved when they need it most; they may even save the letter and read it again in years to come.

How to write a condolence letter

  1. 1. Write the letter by hand

Writing the letter by hand is a lot more personal than if you were to type it or buy a sympathy card from a shop, though you may wish to buy a card and put the letter inside. The letter can be addressed to a single bereaved person or to the family as a whole.

  1. 2. Keep it short and simple

You don’t have to write a long letter, as long as it is sincere. We all worry about saying the wrong thing and making the bereaved even more upset, but showing that you care in just a few simple words is better than saying nothing at all.

Put yourself in the shoes of the person who is grieving and think about what you would like to hear in the same situation. Whilst you cannot take away a person’s pain, they will take comfort knowing that you are thinking of them during such a difficult time.

  1. 3. Express your condolences

Try not to dwell on how the person passed away. Instead, acknowledge the loss and express your condolences in a sincere and heartfelt manner.

Here are just a few examples:

  • I want you to know that I am sorry for your loss
  • It is with great sadness that I learned about the passing of…
  • I was deeply saddened to hear about the passing of…
  1. 4. Share a memory

Sharing a fond memory of the deceased may bring a few moments of happiness to the bereaved. They may find it helpful to hear new stories about their loved one and that they positively affected the lives of others.

  1. 5. Offer your help and support

If you are able and willing to offer your help and support in the coming weeks or months, you should include this in the letter. The person is much more likely to take you up on a specific offer of assistance, such as doing a weekly shop; but try not to make promises that you cannot keep.

  1. 6. Close the letter with some thoughtful words

When closing the letter, try and think of a few thoughtful words which show your affection and support for the bereaved.

Here are just a few examples:

  • My love and thoughts are with you
  • With my affection and deepest condolences
  • My sincere sympathy

Examples of sympathy letters

To the family of someone at work who has died

I am writing on behalf of all [name’s] friends at [name of organisation] to express our sympathy at your sad loss. [Name] was a valued member of the team and contributed to the organisation in many ways. Besides being an excellent worker, [he or she] was always good-humoured and considerate towards [his or her] colleagues.

[He or she] often spoke of [his or her] family with affection. [Name] will be sadly missed by everyone at work. Our thoughts are with you at this difficult time.

To the family of someone you did not know very well

I was sorry to hear of your recent bereavement. Although I did not know [name] well, on the occasions when we met, [he or she] was always kind and considerate. Please accept my sympathy for your sad loss.

To the family who have lost a child

I was very upset to hear of your loss. [Name] was such a lovely [child or person] and will be dreadfully missed. If there is anything [I or we] can do, [I am or we are] only a phone call away.

To a neighbour or close friend

Although we have spoken recently, I wanted to write and tell you how sorry I am for your loss. [Name] was such a special person that no words are really adequate. [He or she] brought pleasure to everyone [he or she] met and will be sadly missed. People tell me how much they valued [name’s] friendship. I am always here to talk if you would like. I’ll get in touch soon to see if I can make myself useful in any way.

Please visit our Helpful organisations page if you would like further advice on how to help someone who has suffered a loss.


Attending a funeral

Send your best wishes at a difficult time with this lovely sympathy card. This two- sided template prints two 4.25 x 5.5 inch (A2 size) cards per page and works.

letters of sympathy templates
Written by Zulujar
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