Thank You Greetings,Thank You Cards, Thank You Wishes, Thank You Messages. Send beautiful thank you wishes images to your every one.
When it comes to email, the moment where proper etiquette morphs into a pet peeve is difficult to pinpoint. How many exclamation points are too many?!!!!! The correct answer is: more than one.
Should you use the HIGH PRIORITY button? The correct answer is: No. Never. Okay, maybe if you're about to mauled by a bear, but otherwise, no.
Should I respond to every email? The correct answer is: … … …
I get bombarded with ridiculous emails on a daily basis. I say ridiculous because many of them are unsolicited and many are irrelevant. Maybe those qualify as spam which, most people agree, doesn't require a response. But many of these are PR folks who do address me by name and with something marginally related to what GC's coverage. So?
GAH! I ignore them, I admit it. And I don't feel the least bit bad about it. On occasion, I've responded and it turns into more badgering despite my obvious disinterest. Sorry, but it's not an uncommon plight for bloggers and journalists. A couple of years ago, one guy chronicled his experience responding to every PR pitch for an entire week which sounds like a gigantic waste of time, but it did turn into a decent piece of writing.
But you people are accountants; you're here to serve internal and/or external clients. You have deadlines, other professional responsibilities and irritable co-workers so sending a response to every single message seems perfectly logical.
Oh, who am I kidding. This is what life is actually like:
Q. I've recently learned that a colleague who sends me regular reports is upset with me because I never acknowledged receiving them. What's considered appropriate when it comes to acknowledging receipt of an email? Should recipients always reply to let senders know you received their email?
A. I'm certainly not an email etiquette expert, but I like this question because I do find it a little frustrating when I send someone important information and the recipient doesn't respond to let me know he or she has received it. Without acknowledgement, I grow concerned that perhaps the email did not go through, and if so, it may appear that I'm not doing my job timely or properly. A simple reply stating "got it," "received it," or "thank you" might relieve my worries. So, yes, I do think it is polite and appropriate to acknowledge receipt of valid emails as soon as possible.
As we've discussed, not everyone agrees. In fact, many people don't appreciate your "thank you" email at all! So we have a conundrum. Let's talk it out, shall we?
LinkedIn co-founder Jeff Weiner says, yes, you should acknowledge receipt:
If the email sender has taken the time to address you in the To: line (and it really was intended for you vs. what should have been a Cc:), take the time to acknowledge you received it. The response doesn't need to be a diatribe. To the contrary, the fewer words the better, e.g. "Thanks," "Got it," "Makes sense," etc. This lets the sender know you received the message, don't need any additional information or context, and thus they can check it off their list.
If you don't respond, they'll have no idea whether or not they've been heard. Not only will this create worry about whether or not you received it, it is likely to generate another email with fundamentally the same content, but this time a number of additional people in the To: line in the hopes they'll respond given you didn't.
Business etiquette expert Barbara Paschter says that you should reply to all emails, even if they weren't intended for you.
It's difficult to reply to every email message ever sent to you, but you should try to, Pachter says. This includes when the email was accidentally sent to you, especially if the sender is expecting a reply. A reply isn't necessary but serves as good email etiquette, especially if this person works in the same company or industry as you.
Here's an example reply: "I know you're very busy, but I don't think you meant to send this email to me. And I wanted to let you know so you can send it to the correct person."
However, productivity expert Peggy Duncan disagrees:
Replying to an email with "Thanks" or "OK" does not advance the conversation in any way. "You don’t have to answer every email," says Duncan, who takes a moment to analyze our email conversation. When I asked Duncan if she was free at 3 p.m. to chat, she replies yes and sent me her phone number.
"A lot of people would have replied ‘Okay, great, talk to you then’" says Duncan—an unnecessary email that simply clogs up someone’s inbox and doesn’t contribute anything to the conversation.
Then there's this guy:
Reply — No matter what. Acknowledge promptly that you received a message. If no particular response is required, just say "thanks." If you own an "action item" but can't get to it for a while, let the sender know you saw the message and estimate when you expect to reply. But don't let mail pile up in your inbox without acknowledging its receipt.
And another guy:
All you have to do is lose one piece of business, miss one deadline — or show up to one meeting that the other person doesn’t come to to easily waste 30 minutes or more in preparation and travel time to experience the benefit of replying first-hand.
A quick reply, saying ‘I’ll have an answer for you tomorrow’, ‘Yes’ and/or ‘Thank you’ is polite and a simple, time efficient way to be build relationships AND be motivating.
In fact, besides the "Your thank you email is not appreciated" and the productivity expert above, I had a hard time finding a lot of support for, "Nah, you don't have to respond to every email."
So if you're an accountant you should probably respond to every email, just to be on the safe side. Otherwise you risk being the cause of someone's busy season nightmare. And you don't want that. People remember that stuff.
Have something to add to this story? Give us a shout by email, Twitter, or text/call the tipline at 202-505-8885. As always, all tips are anonymous.
Translate Well noted with thanks. See Spanish-English translations with audio pronunciations, examples, and word-by-word explanations.
Usage of ‘Noted with Thanks’
If you say that something is ‘Noted with..’ you would be referring to the method which it was noted. So you can note something with your pen, or you can note something in your iPad or whatsoever, but you cannot note something with ‘thanks’.
What you can use instead:
Both of the above thank the reader and tell them that you have received and read the information in a much more natural (and correct) way.
Usage of ‘Well Received’
‘Your email was well received’ is a commonly misused phrase. To be ‘well received’, it means getting a reaction or positive feedback from people.
For example, if a person conducted a presentation, and the evaluation forms were good, it would mean the program was ‘well received’ by the people If you say this about an email, it means that everyone in the office liked your email.
What you can use instead:
‘Thank you for your email’
Usage of ‘With regards to’
This is another commonly misused phrase. You can only send your regards to the recipient but you can’t refer to something or a matter.
What you can use instead:
Usage of ‘Deadline’ and ‘Dateline’
‘Deadline’ refers to the date or time a task needs to be completed.
‘Dateline’ refers to a line in a newspaper article that gives the date and the place of origin.
Usage of ‘I hope this email finds you well’
This is an awkward phrasing even though it’s commonly used at the beginning of business emails. It would be good to vary your beginning sentence if you write to someone often as well. A repeated opening sentence could come across as a habit rather than a sincere sentiment.
What you can use instead:
I wouldn't respond at all. “Noted” means whatever you told the person has been received, and no response is necessary. “with thanks” means they appreciate.
Below are examples of messages for thanking someone for the information provided.
I write this type of note most often at my office job which requires asking others for information sometimes. So, I usually send the note via email, but depending on your situation, you could hand write the note or choose another method for delivering a thank you listed here.
Notes: In the samples, replace the words in [brackets] with your own words.
The examples will only the middle section of a thank you note. To see the complete layout of a thank-you note check out this cheat sheet. It shows all five parts of a note or download the free thank-you note writing guide.
#1 Thank you for sending me the information about [list what it was about]. I learned [what you learned] from it. I appreciate you the detail you went into [topic that was covered]. I am grateful for the amount of time and effort you put into this helping us. Your insights and summary are beneficial.
#2 Thank you for sending me the information. It was exactly what we needed and allows me to move on with my part of this project.
#3 We have received the information you sent in the mail. The book about eating whole, unprocessed foods has been interesting. Our clients will benefit from what we are learning.
#4 Thank you for providing the information about the sugar detox last weekend. I have purchased the book and will give it a try soon. By your results, I'm sure I will feel better after doing it!
#5 I want to thank you for sending the information about the real estate class. Hearing your perspective helped me decide to enroll. I look forward to being in class with you!
#6 Your information about how to help the cat was spot on. She is now using her litter box everyday! The website you shared with me had plenty of things to try.
#7 Thank you for providing the requested information. I am learning so much about [topic] now. We can discuss it in more detail the next time we meet for lunch.
#8 The information you provided about [topic] has been very helpful when discussing the topic with [Child's Name]. I appreciate the time you spent gathering all those books and pamphlets.
#9 Thank you for sending the email with the information that I requested. The details about the project are exactly what I needed to understand how to contact the supplier and handle the current situation. I am grateful for the background history you were able to provide as well.
#10 I am excited to read the information you gave me about how to get out of debt! You are a great mentor and I appreciate your book suggestions. I hope to be debt free within five years.
#11 Thank you for the information about how to save more money and invest. I want to learn everything that I can and what you provided will help to get me started. Our conversations about money are always exciting and help me to think about how I could be handling money better.
#12 Sometimes I feel like I have information overload. Thank you for sending me only the materials I needed for tomorrow's training course. I am grateful not to have to spend time sorting through stuff that isn't needed.
Click Image to see these note cards on Amazon! (affiliate link)
#18 Thank you for the information. I will be reviewing it soon and will let you know if we have any follow-up questions.
#19 The information you sent was useful. Thank you for taking the time to organize it. We will save this for our records.
#20 Thank you for helping us by providing the information that you had about the project. Your efforts saved us time and helped us learn more about the customer. We appreciate the detail you give to us.
What's your favorite way to thank someone for information?
#13 How kind of you to mail me the report I asked about last week. The printed version is easier for me to review. I will have the revisions back to you soon.
#14 The travel information you provided was fantastic! It helped me class decide where we will go on our camping trip. Your expertise saved us so much time.
#15 Thank you for the wonderful information about birds. The bird book you sent home with me has helped me identify several birds that are coming to my bird feeders in the yard. I am also excited to learn their songs using the app you told me about.
#16 The information you provided for the meeting was great. Seeing the data in charts helped make it easier to understand and present. The client had a few questions which I will forward on to you for review.
#17 I have learned so much about [topic] since you shared that your pet also as [condition] and you sent me information about websites that talk about the condition. Thank you for sending me all of those links!
formal responses like your example or "OK, got it", "Thanks, I'll make a note of that". When your friend replies to a message by saying "acknowledged," it " Okay, noted" is something you would use in colloquial English.