All Messages

Death announcement sample for employees

  1. Home
  2. Anniversary Wishes
  3. Death announcement sample for employees
Death announcement sample for employees
September 03, 2018 Anniversary Wishes 2 comments

Verify the Death (Do not make decision or announcement until verified) .. 2 Sample Memo to Staff – Death of Student or Staff Member. This memo can be used.

Hi,
I am sure every HR person will face similar kind of situation during his/her carrier in HR. Lets equipped with the right templates/ draft copy on this matter.
One of our office collegues father passed away yeterday, on the same need to send a mail to the office staff.
i have drafted one but i beleive, there is a scope of improvisation.
Request the HR fraternity to share there mails template on the subject.
Mail Draft:
"Our heartfelt condolence to "Emp Name", we pray the almighty gives her all the strength in overcoming the irreplaceable loss of her father Mr.xxxxxxx last evening. May his soul rest in peace."
Regards
Cirus
9th April 2009 From India

#cirus

Hi, 28 views and no replies. come on guys. share your templates (if any) or suggestions on this Regards Cirus
10th April 2009 From India

#orchids

Hi Cirus,

pls check out <link outdated-removed>

maybe you can get some ideas...to add on..you know ur employee well or just make a small enquiry about that employee and based on his/her nature write some soothing lines(start in an informal way endup in a formally saying that pls accept our deepest condolences from all your colleagues/staff)
10th April 2009 From India, Mumbai

#Ash Mathew

To add on:
You could mention the nature of death.
And you could also request a silent 2 minutes prayer for all of them to observe.
If reqd you could mention if anyone is leaving from the office to her place. if so, the time.
13th April 2009 From India, Madras

#Nawas

Please find the below as requested;

It is with deep sadness that I inform you of the demise of Mr. <Emp Name>'s father, who passed away last evening. Our deepest condolences to him and his family for their loss, and May Almighty rest his soul in peace.

Thanks
13th April 2009 From Kuwait, Kuwait

#vm1980

Dear all,

It is with deep sadness that I inform you of the sad demise of Mr. < Name> , who passed away last Saturday in a car accident.

Jagdeep joined us in <Month year> as <position name> and was based at <location>. The sad incident happened on Saturday morning when his car met with an accident and he was reported dead along with the co-passenger. He was just <age> years of age and leaves behind his wife and two children.

Our deepest condolences to him and his family for their loss, and May God rest his soul in peace.

Regards,
12th October 2009 From United States, Somers

#Jubym

Heartfelt condolences
Dear All,
Want to share with great sorrow that --------------Mother/Father passed away yesterday.May God give her/hm eternal rest & may her/him soul rest in peace.
We extend our heartfelt condolences on the bereavement caused.
We pray---------------and his/her family to regain strength from this, be strong & patient.May God give the family the strength and the courage to bear this irreparable loss.
Please keep ---------------family in your thoughts and prayers.
regards
-------------
17th November 2009 From India, Coimbatore

#Rahul Yadav

Dear Colleagues,
We are saddened by the sudden demise of our dear colleague - Mr. XYZ yesterday . In this tragic moment, (Company Name) stands together in offering our heartfelt condolences to XYZ family. He is survived by his Parents, wife and son.
By his friendly nature and ever smiling face, XYZ had captured our hearts in his brief period with ( Company Name) . He played an important role in bringing the management team together. He was always supportive, open for feedbacks and creative with his work approach.
XYZ's loss is irreplaceable and his memories shall always remain with us. We pray to God to give strength to his family to overcome this tragedy.
We stand together in support of xyz’s family in this difficult time.
Let us assemble today at 12 pm at your common assembly place in your respective work location or stand at your workplace to pay your respects to the departed soul and observe two minute silence.
26th May 2016 From France, Paris

Add ReplyStart A New Discussion

Cite.Co - is a repository of information created by your industry peers and experienced seniors. Register Here and help by adding your inputs to this topic/query page.
Prime Sponsor: TALENTEDGE - Certification Courses for career growth from top institutes like IIM / XLRI direct to device (online digital learning)


The announcement of death, it is important and emotive. The loss of an It is completely suitable for a company to inform the employees of the group. You will find in this page some typical examples of announcement of death. We put some.

Announcement to Staff - Death of Colleague

death announcement sample for employees

Dear, Curtis

I am extremely sorry to inform you that our beloved grandfather expired on 03rd September, 2010 at 6:30PM in the hospital. Since two months he was suffering from paralysis . He was at home after getting his first paralysis attack and we were looking after him at our residence. But on 03rd September, 2010 in the morning at around 10:00AM he got sick; he was finding difficulty in breathing so we took him to hospital which is nearer by my residence.

Doctors had tried all enough treatment to bring him back to normal position but everything was in vain. Our beloved grandfather was not able to control the pain and passed away. The funeral would be held on 05th September, 2010 at ST. Stanislaus Church with the Morning Prayer at around 8.00AM I request you to please be there before time. With bottom of my hearth I prayer to god that his soul may leave in peace.

Yours truly,

________________

Mr. John V. Thurman
1489 Richland Avenue
Houston, TX 77060

resumes for students in high school
Short anniversary message for boyfriend
mail for job opening
Sample thanks note
how to write an email asking for reference
Comfort messages for a sick friend
i will not love you tonight
Thank you speech for team

Announce the Death of an Employee or an Employee's Relative | Letter-Writing Guide

death announcement sample for employees

Letter Announcing a Death

These days most of us find out about the death of a family member, close friend or work colleague via a telephone call or by another close relative, friend or work colleague coming to visit us in person and a formal letter announcing a death is not as common as it may have been many years ago. Usually, a more formal announcement is made by way of having an obituary placed in a local newspaper which also enables those who knew the deceased to obtain details of the funeral arrangements. However, there may be occasions whereby a letter announcing a death is more appropriate and often, it can be very much a judgement call as to the method by which you want to inform people of a death.

An example of when you might choose to write a letter of this kind would be if you had a relative or friend who lived overseas whom you might not speak to very often but whom you think should, perhaps, be informed. The timing of the letter should be in advance of the funeral wherever possible, however, to enable the recipient to pay their respects in some way, e.g. sending their own letter of condolence, sending flowers or to allow them time to arrange to attend the funeral.

How to Write the Letter

The style and tone of such a letter will vary and will very much depend upon both your relationship with the recipient and also their relationship with the deceased. They can be informal or formal in nature but, as it’s an announcement, you should adopt a solemn tone. Similarly, depending on your relationship with the recipient, the letter might be hand-written or typed. The content of the letter should be quite brief and should not include much else beyond the announcement, any background information you may wish to include and the funeral arrangements.

Here is an example of a fairly informal letter to a distant cousin living abroad informing them that their Aunt has died.

Dear Kim,

I regret to inform you that Aunt Elizabeth passed away last Monday (22nd). She had been suffering with lung cancer for the past year, as you know and, despite the fact that she’d recently spent her 80th birthday surrounded by her friends and family at home, her condition worsened at the beginning of the month and she died peacefully in hospital, having been admitted 10 days ago.

You will be happy to hear that her final few weeks were full of joy and laughter and, once her condition got worse, she was in little pain and did not have to endure any suffering.

Her funeral is taking place at St. Paul’s Church in her home village of Wrenbury a week on Friday (4th), where she will also be laid to rest alongside Uncle Stan. And, whilst none of us here would expect you to be able to attend, being so far away, we are asking that donations should be made in lieu of floral tributes, which were Elizabeth’s wishes, so I have attached details with this letter, should you wish to make a contribution.

I’m so sorry to have to bring you this sad news and hope to be able to speak to you about happier events, the next time I write.Meanwhile, if you need any further information, please don’t hesitate to call me.

With my fondest love,

Patricia

Related Letters

You may also be interested in our article on writing a Letter of Condolence.

You might also like...

How can I write a letter to inform my daddy's club members that my daddy is dead.

Nneka - 2-Jul-19 @ 10:26 PM

I am suing a company, I just found out my attorney had deceased, What kind of letter do I send to the company I am suing? and how do I address how much I was asking for?

RISINGSTAR - 2-Jul-19 @ 9:25 PM

how do I write a letter informing my meeting colleagues of my father's death; as required by one of the meeting rules

JDQ - 17-May-19 @ 8:09 AM

Iwant to write a letter informing other local municipality about passing of one of our ward councilor from the office of the speaker

nwai - 30-Apr-19 @ 8:51 AM

How do I write a letter to inform the company my father retired from to inform them about his death.

Puffy combs - 9-Jan-19 @ 10:19 PM

I want to write a letter to our clients informing them of the death of our managing partner.

zeco - 24-Sep-18 @ 11:00 AM

I want to write to my dad's factory about his death.

Nuel - 26-Dec-17 @ 8:41 PM

How do i write a letter informing my school about my father's death

Reny - 13-Jul-17 @ 12:59 PM

iykphlex - Your Question:

Please I just lost my uncle, and now I want to write a formal letter to the community excos informing them officially about the lost


Our Response:

Sorry to hear about your uncle. We hope the article above helps you devise a letter to announce the death.

LetterExpert - 17-Mar-17 @ 10:43 AM

Please I just lost my uncle, and now I want to write a formal letter to the community excos informing them officially about the lost

iykphlex - 15-Mar-17 @ 9:51 AM

SETH AMPOFO - Your Question:

How do l write a letter to inform my management of d death of my dad


Our Response:

We hope the article above helps you with this.

LetterExpert - 27-Jan-16 @ 11:49 AM

How do l write a letter to inform my management of d death of my dad

SETH AMPOFO - 25-Jan-16 @ 10:14 PM

my subordinate died following an accident on12 th September. please guide me to prepare a report to submit to our head office

sulubi - 20-Sep-13 @ 8:48 AM

how can i write a letter to the bank to inform them about my father's death

luciano - 3-May-13 @ 8:17 PM

My boss have died, and i need to advised the clients and customers about his death in a formal letter, while advising them of new management

meka - 8-Jan-13 @ 4:52 PM

i need to solicit in the company regarding the death of my father in law, please help me

gelay - 21-Nov-12 @ 6:47 AM

how do i write a letter informing credit card companies and etc. that my wife past away?

lboogie - 17-Aug-12 @ 12:02 AM

How do l write a letter to inform my manager of d death of my dad.

Chrisony - 26-Jun-12 @ 5:04 AM

please i lost my aunt last month and i have to send a letter to her office to inform them of her death please guide me....................... Thanks

Kaycee - 20-Jun-12 @ 4:52 PM

how to write a letter to the bank manager for change of address because ofthe death of director?

dhwani - 5-Jun-12 @ 8:10 AM

Wow that was kinda interesting.

Naadz - 13-May-12 @ 8:07 AM

@Nishad. The template above should help. Good luck

LetterExpert - 18-Apr-12 @ 10:28 AM

I am working in company as secretary some time we need to write a memo for the holiday on death of employee to staff Please guide me

nishad - 18-Apr-12 @ 5:34 AM

My husband died in June. I will be sending out Christmas cards soon and would like to know the proper way to do this. I assume that for family and friends who know about the death that I should just sign my name. However, I have a few friends that I only contact at the holidays who do not know that my husband has died. What should I do?

Questioning - 28-Nov-11 @ 4:37 AM

Your hard work, your enthusiasm, and your perceptive analysis of training helps to make this website such a tremendous success. Thank you for everything that you have given to this page, and me!

HR.HP - 21-Jun-11 @ 6:37 AM

Send this letter when you need to announce the death of an employee. we inform you of the death of our longtime employee, George Gerard, on October 20th.

Letter Announcing a Death

death announcement sample for employees

Without knowing the size of the organization or whether it is logistically possible, I would think it more respectful to call a company meeting and announce it in person instead of through some impersonal mode of communication such as email.

If not possible, then just say something like Tragic News or My Most Heartfelt Condolences.
actions · 2009-Dec-23 9:39 am ·

manfmmd
Premium Member
join:2003-01-14
Earth, TX

manfmmd

Premium Member

2009-Dec-23 9:41 am

The audience is 1200+ with shift workers.
actions · 2009-Dec-23 9:41 am ·
Mce Saint
Premium Member
join:2007-10-03
Saint Louis, MO

1 recommendation

to manfmmd
I believe the best subject line would be the person's name.

As in "Subject: Ralph Waldo Emerson."

The message (not the subject line) should contain the news of his passing.
actions · 2009-Dec-23 10:17 am ·
to manfmmd
saint is on the right track. sounds like a mass mail is the only way out if can't corral them all in to one place at the same time. such sad news for the holidays.
actions · 2009-Dec-23 10:18 am ·

Clipper
join:2002-05-23
Stoney Creek, ON
to manfmmd
We had to do this a couple years ago.

The email subject was simply the person's name, if I remember.
actions · 2009-Dec-23 10:18 am ·
your moderator at work

AVD
Respice, Adspice, Prospice
Premium Member
join:2003-02-06
Onion, NJ

2 edits

AVDto manfmmd

Premium Member

2009-Dec-23 10:21 am

to manfmmd

Re: Active employee death announcement

I just did one this weekend for an orginizational mailing list...

I used In Memorium: John Smith

At my job, they send a daily announcement email with links to a web page. In the email each announcement has a hyperlink. Categories are Bereavement, Retirements, Company news, Department Newsletters, Security Awareness and HR Messages.

Bereavement announcements include death in employee families and also include retired or former employees.

They used to send each announcement individually, but there was a stretch where we got a bunch of bereavement announcements in a row which got kind of depressing so now they bundle it up into one mailing.
actions · 2009-Dec-23 10:21 am ·

manfmmd
Premium Member
join:2003-01-14
Earth, TX

manfmmd

Premium Member

2009-Dec-23 10:25 am

Thanks for the feedback guys. I hate sending these out.
actions · 2009-Dec-23 10:25 am ·

The Pig
I know you want to be me
Premium Member
join:2009-09-11
to manfmmd
"I regret to inform you!"
actions · 2009-Dec-23 10:26 am ·

drew
Radiant
Premium Member
join:2002-07-10
Port Orchard, WA
to manfmmd
You've sent more than one?
actions · 2009-Dec-23 10:32 am ·

manfmmd
Premium Member
join:2003-01-14
Earth, TX

1 edit

manfmmd

Premium Member

2009-Dec-23 10:44 am

Through the years, yes. Six total in the last three years, and that's just active employee deaths (4 of them motorcycle accidents), retiree deaths average about 1-2 a month.
actions · 2009-Dec-23 10:44 am ·

drew
Radiant
Premium Member
join:2002-07-10
Port Orchard, WA

drew

Premium Member

2009-Dec-23 10:47 am

actions · 2009-Dec-23 10:47 am ·

seaquake
MVM
join:2001-03-23
Millersville, MD
to Mce Saint
said by Mce Saint:

I believe the best subject line would be the person's name.

As in "Subject: Ralph Waldo Emerson."

The message (not the subject line) should contain the news of his passing.
I agree with this advice. Don't use R.I.P. either. I hate that acronym. I know it's meant to convey a good thought but it just looks crappy to me for some reason.
actions · 2009-Dec-23 11:29 am ·

Eyeballs
Premium Member
join:2000-04-25
Worcester, MA

Eyeballs

Premium Member

2009-Dec-23 11:32 am

That's how it is done where i work as well. Persons name in the subject line and the body of the email is the announcement and any instructions such as wake times, funeral times, donations ect...
actions · 2009-Dec-23 11:32 am ·

NS4683
join:2000-08-25
South Amboy, NJ

2 recommendations

to manfmmd
Your subject can just say "Sad News".
actions · 2009-Dec-23 11:33 am ·
to manfmmd
Maybe it's just because I'm from a small town...but all these suggests seem to be missing something vital.

Like oh...where to send condolences ?
actions · 2009-Dec-23 11:47 am ·

AVD
Respice, Adspice, Prospice
Premium Member
join:2003-02-06
Onion, NJ

AVD

Premium Member

2009-Dec-23 11:51 am

said by pp03:

Maybe it's just because I'm from a small town...but all these suggests seem to be missing something vital.

Like oh...where to send condolences ?
In the body of the email... the OP is asking what to put on the subject line
actions · 2009-Dec-23 11:51 am ·
to manfmmd
Are you in HR? If not, why not let them do it?
actions · 2009-Dec-23 11:52 am ·

ptrowski
Got Helix?
Premium Member
join:2005-03-14
Woodstock, CT
to Clipper
said by Clipper:

We had to do this a couple years ago.

The email subject was simply the person's name, if I remember.
We had one last week, the subject was the persons name.
actions · 2009-Dec-23 12:04 pm ·

alg
Passionately apathetic
Premium Member
join:2001-04-10
Houston, TX

algto manfmmd

Premium Member

2009-Dec-23 12:47 pm

to manfmmd
I agree with just putting the person's name. Simple, elegant, and to the point.
actions · 2009-Dec-23 12:47 pm ·

manfmmd
Premium Member
join:2003-01-14
Earth, TX
to fatmanskinny
We have no one in HR 'locally' right now because of the holidays. Usually our local HR does draft up the mass mail, then we send it. I sent it out with just the name of the employee as the subject.

Thanks again everyone.
actions · 2009-Dec-23 12:56 pm ·
·Comcast XFINITY
·AT&T U-Verse
·Vonage
said by manfmmd:

We have no one in HR 'locally' right now because of the holidays. Usually our local HR does draft up the mass mail, then we send it. I sent it out with just the name of the employee as the subject.

Thanks again everyone.
Gotcha. I am sorry for the loss on your job (more so for this man's family).
actions · 2009-Dec-23 1:00 pm ·
to manfmmd
How does the obituary read that the employee's family submitted to the newspaper? Find out what the funeral home is putting in the paper, and just send out the same. Personally, I find that if I do not know the person in the email, I just trash it as junk/spam.
actions · 2009-Dec-23 1:15 pm ·

manfmmd
Premium Member
join:2003-01-14
Earth, TX

manfmmd

Premium Member

2009-Dec-23 1:19 pm

We make a preliminary mass mail notification saying that arrangements are being made and then follow-up with another mass mail once everything is set.

He passed away this morning, so no time for an obituary yet.
actions · 2009-Dec-23 1:19 pm ·

SurfTheSky
Flyingphotog
MVM
join:2001-08-26
Santa Rosa, CA
to NS4683
said by NS4683:

Your subject can just say "Sad News".
Absolutely second this. No need for additional information in the subject field.
actions · 2009-Dec-23 1:22 pm ·

gregz1

Member

2009-Dec-23 1:23 pm

said by SurfTheSky:

said by NS4683:

Your subject can just say "Sad News".
Absolutely second this. No need for additional information in the subject field.
People may think that they are getting let go. Ours usually state "such and such passed."
actions · 2009-Dec-23 1:23 pm ·

Rob
Premium Member
join:2001-08-25
Miami, FL
to manfmmd
Fwd: Fwd: Fwd: Fwd: Sad News
actions · 2009-Dec-23 1:29 pm ·

Daarken
Rara Avises
Premium Member
join:2005-01-12
Southwest LA

Daarken

Premium Member

2009-Dec-23 1:39 pm

Fwd: Fwd: Fwd: His Condition is Stable.
actions · 2009-Dec-23 1:39 pm ·

J E F F4
Whatta Ya Think About Dat?
Premium Member
join:2004-04-01
Kitchener, ON

1 edit

2 recommendations

to manfmmd
I work in a large corporation (1,800+ employees) and this sort of thing happen enough:

Message would be something like this:

RE: Name of Employee

It is with great sadness that we announce that 'Name of Employee' passed away on (date of death) ((if peacefully, we can state that too, as in 'peacefully at his home - around loved ones, etc))

"Name of Employee" was a valued employee of "name of company" for (x number of years) and will be sadly missed by his/her family, friends and co-workers.

Our thoughts and (prayers - if you so desire) are with 'Name of Employee' as his/her family 'insert word like navigate or deal with, etc' through this most difficult time.

(insert of info is up to date) Funeral arrangements....

Please post in common area for those without access to e-mail.

Not fun...
actions · 2009-Dec-23 3:03 pm ·

WATCH THE VIDEO ON THEME: Steve Job's Goodbye Speech

Sample Class announcement to students following a death: (DATE) want to assure you that we, the (SCHOOL NAME) staff, care about you and the feelings you.

death announcement sample for employees
Written by Kegis
Write a comment