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Donation cover letter examples

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Donation cover letter examples
September 09, 2018 Anniversary Wishes 3 comments

Sample Donation Receipt Letter - 7+ Documents in PDF, Word. Donation letters are Sample Request for Donation Letters Memorial Donation Cover Letter.

A donation is something that you give to people who are in need or to organizations who are helping others for a cause in order to help them. Donations may come in different forms, like monetary donations, clothes, food, blankets, toys, services, and vehicles. People also donate for medical cause like blood donations, organ donations, and by volunteering in medical missions.

Donation letters are written to formally write your interest in giving or helping an individual or an institution. If you are planning to write your own donation letter, our sample letters will be able to help you. You can download them online and use them for whatever purpose it my serve you.

Sample Request for Donation Letters

Church Request for Donation Letter

Request for Gift Donation Letter

Request for Funeral Donation Letter

Thank-You Donation Letter Samples

Business Thank-You Donation Letter

Thank-You for Kind Donation Letter

Thank-You Donation Formal Letter

Memorial Donation Letters

Memorial Fund Donation Letter

Memorial Scholarship Donation Letter

Memorial Donation Cover Letter

Donation Giving Letters

Charity Donation Giving Letter

Donation Thanks Giving Letter

Donation Giving Letter Format

Sample Church Donation Letters

Church Thank-You Donation Letter

Church Event Donation Letter

What Is a Request for Donation Letter?

Not all donations are proactively given by people who donate. There are donations that are earned through solicitations or through requests. This type of donation is requested by writing a request for donation letter. A request for a donation letter is written to formally tell the person or institution being requested for about where the donation will be used, how it will be used, and why they are doing this kind of request. You may also see request letter samples. Although a donation may be requested, it doesn’t mean that donations are being forcefully asked from people or institutions. It is just a formal way of saying that they need help. With this type of letter, the person who made the request may specify what form of donation they are requesting for.

What Is a Memorial Donation Letter?

A memorial donation is given to a family, group of people or organization who just lost an important member or those who need help. They can be in the form of flowers or monetary donations. Memorial donation letters are written to the family or to a certain organization that the family favors or the family is a member of. The said organization will convey to the family the help that you had offered. If you needed to give monetary donations for families who are in dire need, you may do so with utmost discretion as this may seem to be a sensitive issue.

What Are the Legal Aspects Associated with Donations?

Nowadays, donations are not only given to people who are in need, but they are mostly given to rich or powerful people to gain their favor or make such requests from them. So here are some of the legal aspects associated with donations.

  • Because of the reasons stated above, there are countries that limit the amount of donations a politician can accept, like certain gifts and large sums of of money. You can also check sample gift letters.
  • Donating money or property to charitable organizations may reduce one’s tax payable. A reduction in one’s taxes is actually a reduction in the state’s income.
  • If you give a donation or a gift, you are called a donor. If you are the one receiving or getting the gift then you are called a donee.

Is It Possible to Make Donations in the Name of Others?

Yes, it is possible to make donations in the name of others. Donating in the name of others is like donating in honor of a certain someone or a certain organization. These donations can be given in the name of a third party, in honor of a dead family member or a pet that is well-loved, and in honor groups or associations that no longer exist. Other examples would be for holiday and wedding gifts. There are also what we call memorial gifts and are often requested by the family or relatives of the deceased. Some memorial gifts are given if someone is unable to attend the funeral ceremony. These gifts are usually flowers.

Donation Letter for School Samples

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Donation Letter for High School

Business Donation Letters

Nonprofit Business Donation Letter

Business Charity Donation Letter

Business Donation Request Letter

Charity Donation Letter Samples

Charity Auction Donation Letter

Charity Event Donation Letter

Charity Donation Receipt Letter

Event Donation Letters

Fundraising Event Donation Letter

Church Event Donation Letter

Community Event Donation Letter

Fundraising Donation Letter Samples

Fundraising Auction Donation Letter

Fundraising Donation Thank You Letter

Types of Donation

Donations come in various forms and they are also given for a lot of reasons, good or bad. So here we will discuss the types of donations. You might also want to check sample donation forms and sample gift letters.

  • A charitable bequests is a type of donation in which the donor writes in their will that they will be giving part of their property to a charitable institution upon their death. This is the simplest way of planning a donation or gift. The donor can also pass a percentage of their assets to one or more organizations. It can be done through the following:
    • Specific bequests are donations of certain amount of money or a certain identifiable asset. This is the most popular type of charitable bequests. However, the amount donated in a specific bequest does not grow even if the value of the asset has increased.
    • In a percentage bequest a set percentage of the value of the estate asset is provided in the will. This lets the charitable institutions to take advantage of the increasing value of the asset during the donor’s lifetime.
    • Residual bequest passes to the donee all of the assets or a percentage of what is remaining of the assets after all the taxes and debts are paid.
    • A contingent bequest is often made by donors who have no children who want to donate their entire fortune to charitable institutions. The catch in this type of bequests is that the donation can only be attained by the institution with the condition that a certain predecessor precedes the donor.
    • In a universal bequest all of the assets of the donor is divided among the different beneficiaries.
    • Designating bequest is when a charity is designated to be a contingent beneficiary of assets, life insurance policy in the event of the death of the donor.
    • The charity becomes the sole beneficiary of the donor in the event that all the beneficiaries die at the same time. This is called a simultaneous death clause.
  • An endowment fund is an important amount of money that is transferred to a charitable institution as a donation. The amount being transferred is from the income generated by a particular asset or capital.
  • A charitable annuity is a planned gift or donation where the donor transfers or donates a certain amount of money or property. This is in exchange of getting tax deductions and the charity will get continuous income. It is actually an agreement between the charity and the donor.
  • Giving gifts of life insurance can significantly generate tax savings for the donor and at the same time secure the inheritance of their heirs. A gift of life insurance can be because the donor wants to surrender their existing policy or they want to purchase a new policy.
  • Donating a certain real estate property or residence falls under the gifts of real estate type of donation. In this donation the donor can live and use their property while they are alive. Upon their death, the charitable institution will be able to inherit it.

Sample Nonprofit Donation Letters

Nonprofit Organization Donation Letter

Nonprofit Donation Acceptance Letter

Donation Offer Letters

Donation Offer Letter to School

Donation Offer Letter Example

Official Donation Letter Samples

Official Donation Request Letter

Sample Personal Donation Letters

Request for Personal Donation Letter

Personal Thank-You Donation Letter

Tax Donation Letters

Tax Donation Receipt Letter

Tax Donation Thank-You Letter

Tax Donation Acknowledgment Letter

Why Do People Donate?

Have you donated for charity or have you tried giving alms to mendicants in the streets on your way home? If you have, then why did you give? Sure there are many reasons why, some are for personal gain while others are really intended to help. You might also want to check donation letter samples.We have listed some of the many reason why people give or donate.

  • Some people give or donate because they were asked by someone, or they were influenced by someone.
  • There are people who donate because they want to be able to do something for others, instead of watching people in need suffer. For them, it is how they get power and they continue to help.
  • Giving is helping no matter what form. Other people see this as an inspiration for them to be able to get by and also to inspire others.
  • People give because they have been moved by a person’s story.
  • Some people give because they like to share their blessings.
  • Donations are also made in memory of someone important or close to them.
  • Because it is a family tradition that has been passed on for generations.
  • Some donate because of their religious beliefs.
  • Companies who want to make or put up a good image donate to charities.
  • Because giving is contagious, if a person is not planning to give they happen to do the opposite.
  • People give because even the littlest of gifts can help others tremendously.
  • Some people donate as part of giving back to the community.
  • Some want to help the people who are in need, like victims of calamities, victims of fire and flood.
  • Other people give because they want to end poverty and giving is one way to solve it.
  • Of course donations are not just for good deeds. Other people donate to gain favor from a certain influential person, like a politician or a rich businessman.

Who Benefits from Donations?

With all the free stuff given to charitable institutions or organizations for a cause, do you really think that those stuff don’t get pocketed? Before you donate, you should also first identify the beneficiaries of such donations. Please also check our sample donation request forms.

  • People who are living in poverty
  • The homeless
  • Abandoned children or orphans
  • Sudents in need of scholarshps
  • Schools in need of funding
  • Victims of natural calamities like typhoon, floods, landslides, etc.
  • Victims of other wanted calamities, like fire
  • Victims of abuse and harrasment

Our fundraiser cover letter sample is a great place to learn what asking for sponsorships from businesses, processing donations, raising awareness of the.

Request for Donation Letter

donation cover letter examples

If you are in charge of fundraising for a nonprofit organization, well-written donation letters can play an important role in your development efforts. Use one or more of the sample letters below as a source of inspiration for creating an effective donation request document for the organization you represent.

Four Example Donation Request Letters

Each of the letters below is designed to meet a specific fundraising purpose. To open any of the samples, simply click the image of the letter that you would like to view. Each example document can be edited, saved, customized and printed. If you need help downloading these letters, check out these helpful tips.

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1. Project Donation Request

This sample letter is created to be used to raise funds for a specific project.

2. Seeking Individual Sponsorship

This letter is designed to be used by individuals who are participating in charity runs, walks and other events that require soliciting donations and pledges.

3. Fundraising Event Donation

This letter is designed to solicit donor support for a fundraising event.

4. Gift for Community Development

This letter is designed to be used in efforts to raise money to support a disadvantaged area, whether it's a poverty-stricken nation or an area that has been impacted by disaster.

Using Sample Fundraising Letters

Your final fundraising letter should, of course, be customized specifically for the needs of your organization and written with the interests of your donor base in mind. Whether you review the samples presented here simply as sources of inspiration or if you use them as templates for creating your final letter, they are sure to help take some of the stress and uncertainty out of crafting effective donation request correspondence.

WATCH THE VIDEO ON THEME: How to write a donation letter ***
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Write a Letter to Accompany a Contribution to a Good Cause

donation cover letter examples

Because you are going to send out many letter to different well-wishers, using a donation letter template will help you to not only write the letters quickly, but also they will save you a lot of time. A good letter of intent template should be good enough to help you communicate why you need the donation, and what you intend to do with it. You may also see Letter Templates.

Free Donation Request Letter


File Format

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Free Download

Donation Request Letter Format


File Format

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  • Apple Pages
  • Google Docs

Free Download

Giving Donation Letter Template


File Format

  • Microsoft Word
  • Apple Pages
  • Google Docs

Free Download

Donation Acknowledgement Letter Template


File Format

  • Microsoft Word
  • Apple Pages
  • Google Docs

Free Download

Donation Request Letter


File Format

  • Microsoft Word
  • Apple Pages
  • Google Docs

Free Download

How to Write a Letter when Making a Donation?

When making a donation to a charity, educational institution etc, it is always advisable to enclose the donation check along with a donation notice letter. Here is how you can write a letter when making a donation in case you are not using the Donation Letter Templates.

  • At the top, write your address and other contact information. This will come in handy for the institution that may want to send you a receipt or an acknowledgement letter.
  • Then write the date on which you are writing the letter.
  • Next should be the address of the institution to which the donation is being made.
  • The salutation should preferably be the name of the institution.
  • Then write the content enclosing the details of the donation and the cause for which it is being made.
  • End the letter with your signature and name.

Sample Sponsorship Letter for Donation


File Format

  • Microsoft Word
  • Apple Pages
  • Google Docs

Free Download

Free Thank You Letter for Donation Template


File Format

  • Microsoft Word
  • Apple Pages
  • Google Docs

Free Download

Basic Donation Letter Template Editable PDF Format

Donation letters and notifications are mostly sent by non for profit organizations or other social organizations that tend to channelize funds from people to needy citizens. Donation letters should ideally contain key information – the key projects and initiatives which has been launched by the organization, and the process by which people can contribute. You may also see Donor Thank You Letter Template.

Thank You Letter For Donation PDF Download

A thank you note in the form of a letter in exchange of donation is always recommended as it shows gratitude on the support generated by the donor. Thank you letters, apart from thanking and showing gratefulness to the donor, should also mention the use that the donation has been put to, and its usefulness and importance in the life of the person.

Letter Asking For Donations Word Doc Download

Letters for donation or sponsorships need to be drafted well in order to create the sense of credibility and authenticity in the minds of the donors. Such letter Samples of seeking donation should be crisp and cogent and should mention the use that the money would be put in. A couple of instances or citations of their previous engagements could prove beneficial.

Letter Requesting Donations for School Word Format

Donation request letter could also be used in order to seek funds for any CSR events which may have been organized in the city or nearby rural & under-developed areas. In such letters, it is important to describe the venture and the previous engagements and activities organized by the community, and also the use to which the funds would be put to. You may also see Request Letter Samples.

Printable Solicitation Letter for Donations PDF Download

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Thank You Letter for Donation of Money

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Example of a Charitable Donation Letter Template

Sample Sponsorship / In-Kind Donation Letter

How to Write a Letter Requesting for Food Donations?

Asking for donations of any kind can be quite tricky as you need to understand the pulse of the donor and strike the right chord. So, whether you are writing a letter requesting financial assistance from church or asking for food donations, you should ensure that the letter be drafted in the perfect manner. Here is how you can write a letter asking for food donations or any kind of donations for that matter.

  • Give an elaborate account of what the donation is for and the purpose for which it will be used.
  • Do not write a long letter. Instead keep it precise and concise.
  • Before mailing the letter, make sure to include a self addressed envelope to make it easier for the donor to mail the check.
  • It is important that the donation request letter is signed by someone in your organization.
  • Once you receive the donation, use a Donation Acknowledgement Letter Templates in order to thank the donor.

Food Donation Letter Template

Generic Donation Letter

Donation Request Email Letter Sample

Family Donation Application Letter

Donation Cover Letter Template

Sample Letter for a Business Donation

Monetary Donation Request Letter

Sample Donation Ask Letter

Auction Solicitation Letter and Donation Form

Sample Giving Donation Request Letter

Sample Donation Receipt Letter

Sample Donation/Gift Ask Letter

Example of Company Donation Letter Free Download

What to Write in a Memorial Donation Proposal Letter?

Writing a memorial donation proposal letter in memory of a loved one or an inspirational figure is a great way to acknowledge them and ensure that the society remembers them. However, when writing a donation proposal letter, it is important to pay some attention to what content you include in the letter. Here are some tips that can come in handy when drafting such a document.

  • When writing the letter to make the donation in the memory of a person, make sure to write the details in such a manner that you make it clear to the readers that the deceased was a special person. However, there is no need to make this a long paragraph. A concise account should be enough.
  • There is nothing wrong in mentioning the donation amount. This would actually prove beneficial to you in securing a receipt that can then be used for tax deduction purposes.
  • Conclude the letter by expressing your emotions and why you chose the particular charity to make the donation.

The charities in turn can use the Sample Donation Thank-You Letters to thank the person or organization for the donation made.


Donation letters are written for a wide range of purposes. It should be noted that the content of the letter varies based on the purpose for which it is written. No wonder then that you can find a wide range of Sample Donation Letters online that can actually simplify your task. Let us take a look at the purpose of donation letters.

  • To request a person or an organization to make a donation
  • To donate an amount to a charity, NGO or a social service agency
  • To acknowledge the receipt of a donation
  • To thank the donor for the donation made by him
  • To elaborate on the reason for making a donation
  • To donate an amount in the memory of a deceased


People use sample donation letters as well as Sample Thank You Letters for Donations in order to simplify the task of writing these letters. However, you might be thinking what the benefits of these letters are especially since the donation in made in cash, check or kind. Well, listed below are the benefits.

  • These allow the charities and NGOs to make a formal request to the prospective donors
  • These can be used by the donors to specify the amount donated as well as the reason or cause for which the donation is being made
  • These can come in handy as a record and can be stored away for future reference
  • These act as a proof for the donation made or received

Getting donations for a non-profit organization from well-wishers isn’t too common these days, and it isn’t easy either. But a professionally written letter template for requesting donation application can help build the profile of your organization, easily making you qualify for a donation.

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Donation Request Letters - Sample donation request letters plus how to tips on writing your own fundraising letter - Example donation letters you can copy.

29+ Donation Letter Templates – PDF, DOC

donation cover letter examples

Example request for donation letter, seeking assistance to fund a youth program for boys.

Number One Non Profit
123 Anywhere Street
Best Town, Best State 88889


Mr. and Mrs. Ryan Francom
456 Somewhere Road
Best Town, Best State 88889

Dear Mr. and Mrs. Francom,

In 2009 Number One Nonprofit helped over 350 underprivileged boys participated in Boy Scout activities in our community. They had a chance to learn to swim, learn basic survival and first-aid skills and learn how to work with other boys. More importantly, they were given the chance to develop confidence, to feel wanted and to develop dreams for their future, dreams that have included becoming engineers, accountants, doctors and politicians.

Here is what some of our alumni our have to say about the impact Scouts had on their lives:

"I don’t know where I would be without Scouts. My dream of becoming an Engineer really started with my first model rocket built in Scouts." - Bill
"Scouts gave me somewhere to go after school and kept me from getting into other trouble. Frightens me to think of where I would be without the help of my leaders and friends from scouts." - Tom

Our goal for 2010 is to help 420 boys participate in scouting activities including a full week at summer camp. Thanks to generous sponsors, we are well on our way to reaching our goal, but we still need help supporting the final 150 boys. Will you help us meet our goal to provide these wonderful boys with worthwhile activities by supporting a boy? Your donation will have a dramatic impact on the life of a young man.

Here is how your gift will impact them:

  • $100 – Your boy will receive a uniform and be able to participate in weekly activities for one year
  • $150 – Your boy will have a spot at a week long summer camp with activities such as horseback riding, crafts, swimming, canoeing and archery.
  • $250 – Your boy will receive a uniform, a week at scout camp and participate for 1 year in weekly activities.

Send your gift directly to us using the included return envelop or, if you wish, you may use our online donation website –

All donations to Number One Non-Profit go directly to the boys we have been helping since 1985. Your gift will have tremendous impact on the life of a boy and help him to have the skills, vision and motivation to change his life. Thank you for partnering with us to help our boys.


Bill Stevenson

P.S. – Since activities start the first week in January, our deadline for raising funds is 12/15/2009.

WATCH THE VIDEO ON THEME: How To Write A Cover Letter That Recruiters Will Love

When it comes to writing a letter that asks for donations, it's not always easy. If you're stuck coming up with the right words, these sample.

donation cover letter examples
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