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How to write a retirement announcement sample

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How to write a retirement announcement sample
September 29, 2019 Anniversary Wishes 3 comments

A retirement announcement letter gives formal notice of a pending retirement. It serves basically the same purpose as a resignation letter does in that it.

When wording a retirement announcement for an employee at your company, choose informative and positive phrases that make the retiree feel as valued and appreciated as possible. Talk to the employee before emailing or posting the announcement, so you can highlight his accomplishments and let others know about his retirement plans.

Open With Pleasantries

Talk to the employee before you draft a public, company-wide announcement to verify you have all the correct details and dates. Ensure the employee has time to talk to co-workers, clients or business associates in person before making a public announcement. Start the announcement by expressing gratitude for the employee's service or by sharing polite sentiments about the employee's upcoming departure. Provide a time frame for the employee's final work days. Say, for example, "It's with mixed emotions and sincere gratitude for his service that we are announcing the retirement of senior manager Bob Jones at the end of June."

Explain the Retiree's Role and Accomplishments

Provide a brief history of the employee's role at the company, including how long she's worked there, and list one or two of her major accomplishments. Don't go into great detail -- a brief description is sufficient. Write, for example, "Lisa has been one of our top sales associates over the past two decades and helped us land our biggest client to date." If the retiree held more than one position at the company, write, "Lisa has worked for the company for 22 years. She started out as one of our administrative assistants and worked her way into the sales department, eventually assuming the role of senior sales manager."

Discuss the Retiree's Future Plans

Offer insight as to the employee's plans for retirement. It's critical that you get the employee's approval to discuss these plans before making the announcement. You can use a fun-loving tone and light humor as long as you present the retiree in a positive light. For example, word the announcement to say, "Tim plans to visit his grandchildren in Florida, take up fishing and work on his golf swing. We all know he tends to slice to the left." Don't provide the retiree's personal contact information, unless he specifically asks you to.

End With Party Details and Gratitude

List details about a retirement party or an office reception that you're hosting in honor of the employee. Include wording such as, "Please join us in the conference room on June 30 at noon for coffee and cake to celebrate Mary's retirement." End the retirement announcement on a personal note. For example, say, "On behalf of everyone here at the company, we will miss Mary dearly and wish her the best of luck."

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Sample Retirement Announcement Letter

how to write a retirement announcement sample


This announcement not only communicates useful information about the retirement to other employees, but it builds good will among all concerned. Try to include those items that the person who is retiring feels are his or her major contributions.


1. State the name of the person who is retiring and when the retirement will take place.

  • It is with regret that I announce that John Doe will retire on June 1.
  • After more than 25 years of devoted service, Jane Doe will retire from Doe Associates this month. We will miss her.
  • Please join me in wishing Jane Doe a very happy and rewarding retirement. She has decided to take this giant step on June 1.
  • John Doe has made it official. He will retire at the end of this semester.
  • It is with personal regret that I announce the forthcoming retirement of our friend and colleague, John Doe, effective June 1.
  • accompany my announcement that
  • after more than
  • has provided us with devoted service for
  • has officially announced that
  • has decided to retire
  • imminent departure
  • is planning to retire on
  • is retiring from the company on
  • it is with mixed emotions that
  • join me in wishing the best to
  • news brings both sadness and joy
  • sorry to see her go
  • the forthcoming retirement of
  • we will miss her
  • he/she will retire, effective
  • we will sorely miss
  • he/she will retire from
  • with personal regret I announce
  • years of devoted service

2. Give a brief history of the person's employment, highlighting specific accomplishments and contributions.

  • John's career with Doe Associates has truly been remarkable. He began as a courier and rose to the office of vice president. He has been responsible for skillful negotiations with labor unions that have benefited workers and kept our company strike free. He has been a friend to all, and we will miss him.
  • Jane has worked in nearly every division of the company, but she is probably best known for her work with international markets. Under her direction, our sales abroad have risen steadily for the past 10 years, a significant accomplishment in today's market. She now plans to spend some well-deserved vacation time in some of those international areas.
  • Beth joined our company in 1975 when we were in our fledgling years. As we grew, she took on additional responsibilities and became our first full-time operations manager. Her years of experience and technical know-how will be sorely missed. We will also miss those occasional brownie treats.
  • We were fortunate to get John to join our company in 1978 when we needed a marketing expert. He proved to be exactly the right person at the right time--and the rest is history. We all owe a great deal to him for helping us get where we are today.
  • John's innovative marketing strategies over the past 15 years have made him somewhat of a maverick in today's society, but they have served us very well. Throughout his career we have been able to expect creative campaigns like the one last June that won him an award from the advertising council. His kind of creativity is a rare commodity. We will miss him.
  • a significant accomplishment
  • began as a
  • career has been a remarkable one
  • competent and dedicated
  • dedicated service
  • hard work and outstanding talents
  • has worked in nearly every division
  • has served us very well
  • has been responsible for
  • has been a friend to all
  • have felt ourselves fortunate
  • now plans to
  • owe a great deal to her
  • probably best known for
  • right person at the right time
  • rose to the position of
  • technical know-how
  • took on additional responsibilities
  • totally reliable
  • unparalleled expertise
  • unswerving determination
  • will surely miss him
  • worked closely with
  • years of experience

3. If appropriate, announce any event that will honor his or her retirement.

  • There will be a retirement reception in the conference room Friday afternoon from 3:00 to 5:00. We invite all employees to express their good wishes to John at that time.
  • We will have a dinner in honor of our colleague Friday at 7:00 p.m. in the Springfield Art Museum. Please RSVP to John's secretary at 555-5555.
  • We invite you to attend a backyard barbecue celebrating this event Saturday evening beginning at 6:00 p.m. Bring your swimsuit. John wants you to enjoy his new pool.
  • Most of Jane's family will be in town for a special retirement dinner to be held at the Doe Steak House. She would like to include friends. Call Beth at 555-5555 for details.
  • John has decided to celebrate his big plunge into retirement with his first bungee jump from the new tower in North Springfield. Anyone interested in joining him is welcome to give him a call at 555-5555. Who said retirement has to be dull?
  • a retirement reception
  • a retirement luncheon
  • a dinner in his honor
  • attend a farewell reception
  • has decided to celebrate by
  • in honor of our colleague
  • in the conference room
  • in the staff lounge
  • invite all employees
  • invite you to
  • invites all her colleagues
  • join me in wishing
  • join us in the
  • please RSVP to
  • show our appreciation by
  • the retirement tribute
  • to attend a
  • to wish her farewell
  • to express their good wishes
  • will meet at

4. Close with good wishes for the future.

  • Our warmest wishes go with him.
  • We will miss her efficiency and good humor. We wish her a great retirement!
  • I am sure you will join with me in wishing Jane a long and wonderful retirement.
  • John deserves a rest from this hectic pace. We hope he will enjoy many good days on the golf course.
  • We hope he is blessed with many wonderful experiences and wish him the best in all his plans.
  • a much-deserved rest
  • a wonderful retirement
  • all those travel plans
  • best wishes go with him
  • deserves a rest from
  • good health and happiness
  • have a great retirement
  • hope she will be blessed with
  • hope he will enjoy
  • it is going to be difficult not seeing
  • long and happy retirement
  • many wonderful experiences
  • many happy memories of
  • resting is not in his immediate plans
  • sure you join with me in
  • well-deserved rest and recreation
  • will all miss his
  • wish him the best
  • wishes for a happy, healthy future
  • wishing her many rewarding experiences

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how to write a retirement announcement sample

Sample Retirement Announcement Letter

In order to formally retire from your position in a company, a sample retirement announcement letter is provided in the following article that will give you an idea as to what information needs to be included in the letter...
I'm not just retiring from the company, I'm also retiring from my stress, my commute, my alarm clock, and my iron. ~ Hartman Jule

You have put years of hard work, dedication, and undying passion to your work and to the company. After all these years, finally you are about to retire and begin a new chapter of life. Retirement brings a new beginning of life where you get to enjoy all those things you left behind, or had to sacrifice because you had other responsibilities to take care of. But not anymore. The new life, a life that doesn't include stress and tension from work is waiting for you. However, before you take a step forward, you need to notify the company about your retirement plans. The retirement letter could be for your staff and/or addressed to the company, depending on which organization you are working with. To give you an idea as to how this letter should be formatted, we have provided couple of samples to help you write your retirement announcement letter. So read through the article carefully.

Announcing Retirement to Staff/Company

Even though this is a formal letter, the tone however need not be one. This letter is completely different from an interview or a business letter. So instead, use a non-formal tone where you are stating the purpose for the letter and revolves around appreciating the company, its workers, and giving farewell from your side. Below is not just one sample announcement of retirement, but two which you can view.

Retirement Announcement Sample #1

Today's Date

Your Contact Name
City, State/Province
Postal/Zip Code

Subject: Announcement of a Retirement

Dear Sir/Madam (or last name if you know whom to address directly),

In this first paragraph, the information about your retirement has to be stated. Write that you have had a wonderful journey in the company and that releasing your duties from (the current position) will be quite difficult for you. Also mention that you are grateful as to the amount of love, support, and encouragement you've received from everyone here will be memorable.

In the second paragraph, mention how the company, your department, and the employees have played an important role in shaping your career. If this letter is going to your superior, thank him/her for all the opportunities provided, and write how you will never be able to forget it. If this letter is going to your department or staff, encourage them to keep working hard even after you've left, and how their dedication to work was always appreciated by you.

Yours faithfully,

Your Full Name
Position in company

Retirement Announcement Sample #2


Your Contact Name
Company's Name
Company's Address
Postal/Zip Code


Your Superior's Name
Company's Name
Company's Address
Postal/Zip Code

Subject: Announcement of a Retirement

Dear Sir/Madam (or last name if you know whom to address directly),

The information written in this letter would be somewhat same with the example given above. The only difference is the formatting of the letter. While writing the letter, do mention the exact date of your retirement and mention that you want the company to relieve you of all your duties pertaining to the company and department.

In the second paragraph, you can mention that you are open to train and guide your replacement, if the company accepts the offer. Mention that the process of your payment of salary due and gratuity should be taken care of. Also, inquire about your "Employees Provident Fund Statement" and that it should be issued, so you could collect it from the EPF office.

Finally, write that you wish to thank the company, your colleagues, and your department for providing you with the same love and support they've shown for the duration of your service.

Yours sincerely,

Your Full Name
Position in company

Once you have written your retirement letter, perhaps a party is in order? If you're about to throw a retirement party for your family, friends, and colleagues, then you might want to check out our article on retirement flyer template.

Proofread your letter, before you send it in. You can review this article as many times as you want in order to get the final draft ready and to make sure you haven't left anything out.

download retirement announcement letter to clients. Job announcement letter - New job announcement email and letter examples to let colleagues, clients.

10+ Sample Retirement Letters

how to write a retirement announcement sample

A retirement letter is a formal and respectfully written letter to inform your coworkers and supervisors that you plan to resign due to retirement. Everyone is looking forward to that day that they get to retire and live life for themselves. But how do you go about writing the letter to inform your boss? But there are definitely certain ways to go about it, and we’re here to help you determine what you should and shouldn’t do when going about informing your colleagues.

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With our new and improved retirement announcement letter templates, it is now easier than ever for you to do the thing you’ve been dreading: Telling your boss that you’re going to resign. With all of the added stress that surely comes along with this feat, using our templates will make it quick and easy for you to professionally write an articulate letter.

So what should you include in this letter? There are many small details that you may want to add, but it’s always good to offer help to your colleagues and supervisors. Offering to train incoming staff to fill your position leaves terms on a much happier note, and they will know that your replacement is going to be just as good as you! Be respectful and gracious, you may be leaving on good terms, however it’s just like if you were resigning for any other reason. However tempting, do not bring up anything negative. Try your best to keep things positive and uplifting. Do express gratitude to your company for giving you this opportunity and definitely be sure to mention all of your successes throughout the years with this business.

Taking the time to write a farewell letter can definitely have its stresses, but using our new templates this job is going to be the easiest part of retiring.

WATCH THE VIDEO ON THEME: President Meyer address chapel about his retirement announcement

We spend many years planning for our retirement but when the time comes we What is the best way to exit and word your announcement while not burning any . send something formal it can be as simple as this sample retirement letter.

how to write a retirement announcement sample
Written by Vijar
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