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Job application template letter
September 13, 2018 Anniversary Wishes 2 comments

Free cover letter templates. Cover letters can be as important to your job application as your CV. But, how to write a cover letter? Our cover letter examples will.

Are you ready to apply for a job? Not sure what to write in your letter of application? It can be much easier to start your letter with a template than to start a letter from scratch. A template will show you all the information you need to include, and will provide the appropriate format for a job application letter. You can add your information and personalize the letter prior to applying for a job.

Do keep in mind that the job posting may list required information as part of the application process. If it does, be sure to follow the employer's guidelines for what to send or upload when you apply.

The following application letter template lists the information you need to include in the letter you submit with your resume when applying for a job. Use this application template as a guideline to create customized letters to send to employers with your resume.

Application Letter Template

Contact Information
The first section of your letter should include information on how the employer can contact you. If you have contact information for the employer, include that. Otherwise, just list your information.

Your Personal Information
FirstName LastName
Street Address
City, State Zip Code
Phone Number
Email Address

Employer Contact Information
Name
Title
Company
Address
City, State Zip Code

Dear Mr./Ms. Last Name or Dear Hiring Manager:

Application Letter Content
Your application letter will the employer know what position you are applying for, why the employer should select you for an interview, and how you will follow-up.

First Paragraph:
The first paragraph of your job application letter should include information on why you are writing. Mention the job you are applying for and where you found the position. If you have a contact at the company, mention the person's name and your connection here. 

Middle Paragraphs: 
The next section of your cover letter should describe what you have to offer the company. Make strong connections between your abilities and the requirements listed in the job posting. Mention specifically how your skills and experience match the job. Expand on the information in your resume, don't just repeat it. Try to support each statement you make with a piece of evidence. Use several shorter paragraphs or bullets rather than one large block of text, which can be difficult to read and absorb quickly.

Final Paragraph: 
Conclude your application letter by thanking the employer for considering you for the position. Include information on how you will follow-up. State that you will do so and indicate when (one week's time is typical). You may want to reduce the time between sending out your resume and follow up if you fax or email it.

Application Letter Sample

Download the Word Template

Application Letter Sample (Text Version)

Christina Black
987 Maple Avenue
City, State 12345
555-555-5555
christina.black@email.com

September 1, 2018

Mary Cody
Hiring Manager
ASDF Company
777 Broadway
City, State 55555

Dear Ms. Cody:

I am writing in reference to the position of Front Office Assistant posted on Monster. With my skills and experience, I believe I can offer exactly the kind of support necessary in your fast-paced corporate culture.

In addition to my customer relations, communications, and technical skills, I bring the following experience:

  • Proficient in Microsoft Office Suite, Word, Excel, Outlook, and PowerPoint
  • Proficient in Quickbooks and Quicken
  • Able to multi-task in a fast paced environment, handle multiple phone lines while maintaining customer flow
  • Team player, providing superior customer service and administrative support
  • Maximize office efficiency through maintaining and implementing best practices in invoicing, vendor relations, and workflow management

Thank you for your consideration as a valuable addition to your team. I look forward to meeting with you to discuss how I can bring my positive energy to your administrative staff and help your company continue to grow and succeed. I’ll follow up with you next week to check on the status of my application.

Sincerely,

Christina Black (signature hard copy letter)

Christina Black

Modifications If You're Emailing an Application Letter 

If you are emailing an application letter, instead of sending a hard copy, you will need to make a few minor tweaks to the template above. First, make sure to include an email subject line that is direct and informative. Typically, the subject includes your name and the job title you are applying for. For example: Sherry Chao — Marketing Associate 

Skip including your personal information (address, contact information), the date, and the employer's contact information. Begin your email with the salutation. The body of the email — why you're writing, what you have to offer the company, and how you will follow up — will be precisely the same as in the template above. 

At the end of the letter, include a complimentary close, and then type out your full name on the line below. As well, you can include an email signature with your contact information and a link to your LinkedIn or Twitter account. Here is information on how to set up your email signature. 

Our sample cover letters can help you to write your own. Browse through templates for a range of situations and levels of experience.

Your complete guide to writing a cover letter for 2019

job application template letter

Do you need to write a letter to apply for a job? Most of the time, the answer is yes. Even in the rare cases when employers don’t require a job application letter, such as in the case of some part-time jobs, writing one will help you highlight your skills and achievements and get the hiring manager’s attention.

Tips for Writing a Job Application Letter

A job application letter, also known as a cover letter, should be sent or uploaded with your resume when applying for jobs. While your resume offers a history of your work experience and an outline of your skills and accomplishments, the job application letter you send to an employer explains why you are qualified for the position and should be selected for an interview.

Writing this letter can seem like a challenging task. However, if you take it one step at a time, you'll soon be an expert at writing application letters to send with your resume.

How to Get Started

Before you begin writing your job application letter, do some groundwork. Consider what information you want to include (keeping in mind that space is limited). Remember, this letter is making a case for your candidacy for the position. But you can do better than just regurgitating your resume — instead, highlight your most relevant skills, experiences, and abilities.

To include the most convincing, relevant details in your letter, you'll need to know what the employer wants. The biggest clues are within the job advertisement, so spend some time decoding the job ad. Next, match your qualifications with the employer's wants and needs. Make a list of your relevant experience and skills. For instance, if the job ad calls for a strong leader, think of examples of when you've successfully led a team. Once you've jotted down some notes, and have a sense of what you want to highlight in your letter, you're ready to get started writing.

Writing Guidelines for Job Application Letters

Writing a job application letter is very different from a quick email to a friend or a thank-you note to a relative. Hiring managers and potential interviewers have certain expectations when it comes to the letter's presentation and appearance, from length (no more than a page) to font size and style to letter spacing:

Length: A letter of application should be no more than one page long.

Format and Page Margins: A letter of application should be single-spaced with a space between each paragraph. Use about 1" margins and align your text to the left, which is the standard alignment for most documents.

Font: Use a traditional font such as Times New Roman, Arial, or Calibri. The font size should be between 10 and 12 points.

What to Include in Each Section of the Letter

There are also set rules for the sections included in the letter, from salutation to sign-off, and how the letter is organized. Here's a quick lowdown on the main sections included in a job application letter:

Heading: A letter of application should begin with both your and the employer's contact information (name, address, phone number, email) followed by the date. If this is an email rather than an actual letter, include your contact information at the end of the letter, after your signature.

Salutation: This is your polite greeting. The most common salutation is "Dear Mr./Ms." followed by the person's last name. Find out more about appropriate cover letter salutations, including what to do if you don't know the person's name, or are unsure of a contact's gender.

Body of the letter: Think of this section as being three distinct parts.

In the first paragraph, you'll want to mention the job you are applying for and where you saw the job listing.

The next paragraph(s) are the most important part of your letter. Remember how you gathered all that information about what employers were seeking, and how you could meet their needs? This is where you'll share those relevant details on your experience and accomplishments.

The third and last part of the body of the letter will be your thank you to the employer; you can also offer follow-up information.

Complimentary Close: Sign off your email with a polite close, such as "Best" or "Sincerely," followed by your name.

Signature: End with your signature, handwritten, followed by your typed name. If this is an email, simply include your typed name, followed by your contact information.

Simple Formatting Using a Template

Overwhelmed by all these formatting and organization requirements? One way to make the process of writing a job application easier is to use a job application letter template to create your own personalized job application letters for applying for a job. Having a template can help save you time if you are sending a lot of application letters.

Tips for Writing an Effective Letter

  • Always write one. Unless a job posting specifically says not to send a letter of application or cover letter, you should always send one. Even if the company does not request a letter of application, it never hurts to include one. If they do ask you to send a letter, make sure to follow the directions exactly (for example, they might ask you to send the letter as an email attachment, or type it directly into their online application system).
  • Use business letter format. Use a formal business letter format when writing your letter. Include your contact information at the top, the date, and the employer’s contact information. Be sure to provide a salutation at the beginning, and your signature at the end.
  • Sell yourself. Throughout the letter, focus on how you would benefit the company. Provide specific examples of times when you demonstrated skills or abilities that would be useful for the job, especially those listed in the job posting or description. If possible, include examples of times when you added value to a company. Numerical values offer concrete evidence of your skills and accomplishments.
  • Use keywords. Reread the job listing, circling any keywords (such as skills or abilities that are emphasized in the listing). Try to include some of those words in your cover letter. This will help the employer see that you are a strong fit for the job.
  • Keep it brief. Keep your letter under a page long, with no more than about four paragraphs. An employer is more likely to read a concise letter.
  • Edit, edit, edit. Employers are likely to overlook an application with a lot of errors. Therefore, read through your cover letter, and if possible ask a friend or career counselor to review the letter. Proofread for any grammar or spelling errors.

Sample Job Application Letter

This is a job application letter sample. Download the letter template (compatible with Google Docs or Word Online) or read the example below.

Download the Word Template

Sample Job Application Letter (Text Version)

Elizabeth Johnson
12 Jones Street
Portland, Maine 04101
555-555-5555
elizabethjohnson@emailaddress.com

January 14, 2018

Mark Smith
Human Resources Manager
Veggies to Go
238 Main Street
Portland, Maine 04101

Dear Mr. Smith,

I was so excited when my former coworker, Jay Lopez, told me about your opening for an administrative assistant in your Portland offices. A long-time Veggies to Go customer and an experienced admin, I would love to help the company achieve its mission of making healthy produce as available as takeout.

I’ve worked for small companies for my entire career, and I relish the opportunity to wear many hats and work with the team to succeed. In my latest role as an administrative assistant at Beauty Corp, I saved my employer thousands of dollars in temp workers by implementing a self-scheduling system for the customer service reps that cut down on canceled shifts. I also learned web design, time sheet coding, and perfected my Excel skills. 

I’ve attached my resume for your consideration and hope to speak with you soon about your needs for the role.

Best Regards,

Handwritten Signature (for a hard copy letter)

Elizabeth Johnson

Sending an Email Application

Be sure that each letter you send is personalized to the company and position; do not send the same letter to different companies.

Subject: Elizabeth Johnson – Administrative Assistant Position

Sincerely,

Elizabeth Johnson
12 Jones Street
Portland, Maine 04101
555-555-5555
email@emailaddress.com

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Free cover letter template - SEEK Career Advice

job application template letter

What is a Job Application Letter?

A letter of application, also known as a cover letter, is a document sent with your resume to provide additional information about your skills and experience to an employer. The letter of application is intended to provide detailed information on why you are are a qualified candidate for the job.

Your application letter should let the employer know what position you are applying for, what makes you a strong candidate, why they should select you for an interview, and how you will follow up.

What to Include in Your Letter

As with all cover letters, the body of this job application letter is divided into three sections:

  • The introduction, which should include why the applicant is writing.
  • The body, which discusses relevant qualifications.
  • The close, which thanks the reader and provides contact information and follow-up details.
  • Your signature to end the letter.

Sample Cover Letter Letter Template

This is a sample cover letter. Download the cover letter template (compatible with Google Docs and Word Online) or see below for an email sample, and more examples of interview winning cover letters.

Download the Word Template

Sample Cover Letter Used With a Job Application (Text Version)

John Donaldson
8 Sue Circle
Smithtown, CA 08067
909-555-5555
john.donaldson@emailexample.com

September 1, 2018

George Gilhooley
Times Union
87 Delaware Road
Hatfield, CA 08065

Dear Mr. Gilhooley,

I am writing to apply for the programmer position advertised in the Times Union. As requested, I enclose a completed job application, my certification, my resume and three references.

The role is very appealing to me, and I believe that my strong technical experience and education make me a highly competitive candidate for this position. My key strengths that would support my success in this position include:

  • I have successfully designed, developed and supported live-use applications.
  • I strive continually for excellence.
  • I provide exceptional contributions to customer service for all customers.

With a BS degree in Computer Programming, I have a comprehensive understanding of the full lifecycle for software development projects. I also have experience in learning and applying new technologies as appropriate. Please see my resume for additional information on my experience.

I can be reached anytime via email at john.donaldson@emailexample.com or by cell phone, 909-555-5555.

Thank you for your time and consideration. I look forward to speaking with you about this employment opportunity.

Sincerely,

Signature (hard copy letter)

John Donaldson

Sample Email Cover Letter Template

Email Application Letter Example

Subject: Colleen Warren - Web Content Manager Position

Dear Hiring Manager,

I'm writing to express my interest in the Web Content Manager position listed on Monster.com. I have experience building large, consumer-focused health-based content sites. While much of my experience has been in the business world, I understand the social value of this sector and I am confident that my business experience will be an asset to your organization.

My responsibilities have included the development and management of: website editorial voice and style; editorial calendars; and the daily content programming and production for various websites.

I have worked closely with healthcare professionals and medical editors to help them to provide the best possible information to a consumer audience of patients. I have also helped physicians to use their medical content to write user-friendly and easily comprehensible text.

Experience has taught me how to build strong relationships with all departments in an organization. I have the ability to work within a team as well as cross-team. I can work with web engineers to resolve technical issues and implement technical enhancements. 

I am confident working with development departments to implement design and functional enhancements, and to monitor site statistics and conduct search engine optimization.

Thank you for your consideration.

Colleen Warren
colleen.warren@noemail.com
555-123-1234
www.linked.com/colleenwarren

How to Send an Email Application Letter

If sending your cover letter via email, list your name and the job title you are applying for in the subject line of the email. Include your contact information in your email signature but don't list the employer's contact information. Skip the date and start your email message with the salutation. Here's an example of a formatted email cover letter.

Tips for Writing a Strong Cover Letter

A cover letter can either help or harm you. To ensure that your application supports rather than detracts from your resume, follow these tips:

Get off to a direct start: In your first paragraph, explain why you are writing. Mention the job title and company name, and also where you came across the job listing. While you can also briefly mention why you are a strong candidate, this section should be short and to-the-point.

Offer something different than what's in your resume:

You can make your language a bit more personal than in your resume bullet points, and you can tell a narrative about your work experience and career.

Make a good case. Your first goal with this letter is to progress to the next step: an interview. Your overarching goal, of course, is to get a job offer. Use your application letter to further both of these causes. Offer details about your experience and background that show why you are a good candidate. How have other jobs prepared you for the position? What would you bring to the position, and to the company? Use this space to emphasize your strengths.

Close with all the important details. Include a thank you at the end of your letter. You can also share your contact information. If you'd like, mention how you will follow up.

More Help and Examples

Follow these guidelines on how to get started writing a job application letter, including more details on what information to put in and what to leave out, how to select an appropriate font size and style, and guidance on letter spacing and formatting.

Effective application letters explain the reasons for your interest in the specific organization and identify your most relevant skills.

It's rare to send an application letter without also sending a resume. Your application letter, therefore, should highlight information that your resume doesn't.

So many job applications to send, so little time. You need a general cover letter— . An all-purpose cover letter for no specific position. Bah, a job.

Application Letter For Training In Company

job application template letter

Dear [name]:

I have been researching your company with great interest and would be very keen to learn of any opportunities for employment with you. I believe my skills and experience could be a great match with your organisation’s initiatives and culture. [In your opening, if you can draw any personal connection, such as a personal recommendation, recently attending one of their events or talks, or even reading about their company in the news, do so.]

As a [insert your role title/function] with [number] years of experience in the sector, I believe I could make a valuable contribution to furthering your company’s success and goals. [Briefly outline your experience and emphasise any skills and strengths that would benefit the company. Mention any projects you’ve worked on that relate to what the company does.]

My career highlights include:

  • [insert achievement – Example: “Saved XYZ organisation AUD$200,000 by implementing a best practice ABC system in a 6-month timeframe”]
  • [insert achievement]
  • [insert achievement]
  • [insert achievement]

I have been very excited to learn about [cite some development, project or aspect of the company that appeals to you and demonstrates your knowledge of the company. Now explain how you would contribute to the company’s projects, put forward an idea or demonstrate how you can help the company grow.]

I believe that my experience would make me an ideal fit for [company name]. I have attached my resume to provide more information about my background and would appreciate the opportunity to discuss how I may be able to contribute to your organisation. I will call you next week to arrange a time to meet at your convenience, but please do not hesitate to contact me at [insert email address and mobile number].

Kind regards,

[Your name]

Our sample cover letters can help you to write your own. Browse through templates for a range of situations and levels of experience.

job application template letter
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