Our office will be closed template

Office Closed For Holiday Message Template: Closing your office for holidays and need office closed messages. Today we are going to look at the best office closed for holiday message templates that you can use.

Office Closed For Holiday Message Template

Dear Customer,

Please note that all company offices will be closed from [date]. We will reopen on [date] We wish you the best holiday.

Regards

[Company name]

——

Dear Customer,

Our office will be closed from [date] until [date] and close again for December 31 and January 1 to welcome the New Year.

We wish you the warmest holiday

Regards

[Company name]

——

Dear Customer,

Please note that on [day], [date], is [holiday name]. The store will be closed all day and will open again at [time] on [Day].

Enjoy the holiday.

Regards

[Company name]

——

Hello,

Our office will remain closed for during the Christmas period. We assure you that all your emails will be responded to as soon as we return to the office.

Merry Christmas!

Regards

[Name/Company name]

——

Dear [Customer name]

Our store will be closed from [date] to [date] for Thanksgiving. We are assure you all of your emails will be answered once we are back on [date].

Kind regards,

[Name/signature]

——

Our office will remain closed from [date] to [date] for the New Year celebrations. We assure you that all your emails will be responded as soon as we are back to the office.

Happy New Year!

——

Dear Customer,

Our office is closed and you can expect to hear back from me by [date]. Have a great holiday!

Regards

[Name/signature]

——

Please note on [date], is [holiday name]. Our stores will be closed all day and will open at [time] on [date].

Have a wonderful holiday!

——

Hello,

All our stores will be closed until the end of the week for [Christmas]. We will respond to all your inquiries once we are back on [date].

Merry Christmas!

Regards

[Name/signature]

——

Dear Customer,

Thank you for your email Inquiry, Our office closed is closed celebrating [HOLIDAY]. We will not be able to respond to your email until [date].

Apologize for the delay. We wish you a wonderful holiday season.

Best regards.

——

Hello,

We are currently closed for the holiday. If it’s something urgent you can email [name] at [email].

Kind regards.

[Name/signature]

——

Please note that all our branches will be closed from [date] to [date]. We will reopen on [date]. We wish you all the best holiday!

——

Thank you for your email. Our offices are closed until [date]. If it’s something you need urgent assistance, Contact [Name] on [phone number] or [Email]

——

Hello!

Thank you for your email. I am currently out of the office. We have closed for [holiday name]. I will be returning on [date].

If you require immediate assistance, you may reach me at – [mobile number].

Thanks!

——

Hello,

Our office is closed for holidays from [date] through [date] and returning on [date]. Through this period we will not be able handle any enquiries. If you need immediate assistance, please contact [name] at [email] or call [phone number].

Otherwise we will respond to all emails as soon as possible once we return to the office.

Warm regards.

——

Hello,

Happy holidays!

Thank you for your email; we are currently closed for the Easter holidays. I wont be possible to respond to our email as I have limited access to the internet. But once I am back I will respond as quickly as usual.

Kind Regards,

——

Hello!

Our office will remain closed from [date] to [date] for [holiday]. We promise to answer all emails as soon as we return to the office.

Thank you!

——

The office will be closed for thanksgiving [day] [date]

——

Notice of office closing

This is a notice to all tenants that leasing office will be closed on [date] in observance of [holiday]

Please contact [name] and [company] for any immediate concerns or questions.

Thank you and may everyone have a safe and happy [holiday Name]

——

Hello!

Please note: [date] through [date] are holiday days for our employees. Our office will be closed and because of this there will likely be a delay in responding to your email until [date] when most of our team returns.

——

Have you ever wondered what to write in your out of office messages? You have come to the right place! Sometimes it is just difficult to think of a perfect text for your out of office, right off the bat. That is why we thought it would be nice to share some good out of office examples and inspirations. Below you will find sample messages for any occasion. But first, let’s look at the basic information you should always (conditions apply!) have in your out of office message and which you should avoid.

What to include in an out of office message

There is some information which just needs to be in any out of office message. You may think this list is obvious, but it is easy to forget something when you are in a hurry to get out of office:

• Leave date and return date – you should always include both. Why not write only when you are coming back? Because it makes a difference. Think about how many emails you have to read after a three-day absence. Now think about how many emails will be waiting for you if you go away for two months. In most cases, it might take more than a day before you are even able to read and reply to all important emails sitting in your inbox. Your recipients would like to know when they might get the actual response from you.
• Contact details – sometimes people may want to contact someone in a different department. If you include your job title and some other personal info, you might save the day. If you do not add your basic personal information, you might leave people waiting for your return when they could have contacted the right person earlier. Moreover, you should include alternative contact information. It will be helpful if someone has a very urgent matter, and they simply cannot wait for your return. You should always include an email address of someone who covers for you in your absence. Alternatively, if you are never really away from work – write how to reach you.
• Will you monitor your mailbox? – sometimes, when you are out of office, you may be checking your incoming emails from time to time. If you can and do – include this in your out of office message. This information will give your out of office message a professional vibe. But if you are not going to look at emails when you are gone – do not give false hope.
• The reason for absence – now this one is tricky. You should include the reason for your absence (vacation/ business travel), but you should avoid being specific. While informing that you are attending an international conference is a good idea, giving details on your vacation is not professional.
• I’m sorry – well probably it is not your fault that you are not there; however, it does not cost you to be polite. Saying “sorry I missed you!” is a great way to show that you care.

What to delete from out of office messages

Some out of office messages are just irritating. Not just because they mean you might have to wait for an answer – this goes without saying. Sometimes, those automatic responses upset people because of what is exactly written in them. Below you will find a list of what you should delete from your out of office messages.

• Details – you might be surprised, but most people are not that interested in where you are going to spend your vacation, with who and what you are going to do. The same goes for detailed information about your sick leave. There are different reactions to such details in your out of office messages, but the most frequent one is irritation or indifference. Happy feelings are highly unlikely.
• Self-pity – some people do not even realize that they include self-pity in their out of office messages. One of the most popular phrases that gets people going is “After months of hard work I have finally managed to go on my annual leave.” Or “I am so happy I am not in the office!” You would be better off if you keep those thoughts to yourself.
• Typos – I mean I know you are in a hurry, but please, read your text after you finish it. Those messages are short by design and if there are typos or grammar issues – you might not be taken seriously.
• I’m not there – if your message has those four words and no more, it’s better not to write anything. The reason is simple – it does not help your recipients at all.
• Limited access to email – it is a popular phrase which, if you think about it, does not tell you anything. While most people do not mind it, it is not helpful either. If you use it as a polite way of saying “I will not read any emails,” you might be better off writing just that, rather than giving false hope.

There are exceptions to some of the rules above – you probably can be much more informal in your internal messages. In fact, some of your colleagues might be interested why exactly you are not there.

Out of office examples

Below, I present some sample out of office templates for different occasions. You might find them useful if you can’t find the right words or don’t have the time to write your perfect out of office message.

All-purpose out of office messages

The examples below should work for every situation – they do not go into details but tell everything they should say.

Hello,
I am truly sorry, but you have just missed me – I’ll be back soon, by {Date}. During my absence, feel free to contact {Name} at {E-mail}. He/She will be able to assist you with any issue or question you might have.
Best,

-Out of Office alert-
Dear recipient, I am out of office from {Date} to {Date} due to {reason}. Sorry about that. I will be sure to reply to you as soon as I come back. In the meantime you can contact:
[email protected] for sales inquiries,
[email protected] if you need technical assistance.

Out of office for vacation or annual leave

Probably the most common one – you might be healthy as a horse for years, but from time to time everyone goes on a vacation:

Thank you for contacting me, but unfortunately, I am on vacation. I will return on {Date} and will be happy to assist you with any issue you might have. If you require immediate assistance, please contact the Customer Service at [email protected].

Hello,
As much as I would like to give you a quick reply, I cannot. I am on annual leave from {Date} to {Date} and I will not be able to check my mailbox regularly until I return. That is why I strongly recommend you contact {Name} at {email} for a more timely response.
Kind regards,
{Signature}

Out of Office for parental leave

How is this one special? I mean, besides the fact that there is the miracle of birth involved. You must be sure to get everything just right – those messages usually stay for a long time.

Hi,
I have gone on maternity/paternity leave. I will not have access to my mailbox between {Date} and {Date}. During my absence {Name} covers for me. You can contact her/him by sending an email to {Email}
Best regards,
{Signature}

Out of office for a public holiday

When you are away for a public holiday, it’s probably not only you who is gone. That is why it is especially good to have a similar OOF for all employees:

Dear reader,
Thank you for your email, but our company is out of office, celebrating {holiday}.
Unfortunately, it means we will not be able to send you any reply until {Date}.
We apologize for the delay but wish you a wonderful holiday season.
Best regards,

Out of office for business travel and training

If you leave your office for a conference, you should be able to receive emails and respond to them, but you should make others aware that your responses might be delayed:

Hi,
I am at the {event name} from {Date} to {Date}. I will be sure to check my inbox between sessions, but it might take a bit longer for me to get back to you. If you cannot wait, call me at {phone number}.

Dear recipient,
I am currently attending a training session. As a result, my reply might take a bit longer than usual. I apologize for that. I will be able to respond in a more timely manner starting from {Date}.

Funny out of office messages

It’s unlikely that you will use them for your external contacts, but you might give your colleagues a laugh, as long as you keep it in good taste – not everyone shares the same sense of humor, after all.

Hello there, it’s {Name}’s autoresponder. {Name} is not there until {Date}
As much as I’d like to help you – I can’t. I’m too busy deleting all the important emails and contacts from {name}’s mailbox. I’m sure he/she will get back to you as soon as possible. That is if I spare this email. If your matter is urgent, I would try contacting {Name} at {email}.
Have a very nice day,
Autoresponder

Hi,
I am truly sorry, but I will be out of office on {Date}. You still can call me at 1-900-call-me-now or {Phone Number} (rates may apply).
Parental advisory – explicit content.

Hello there,
I appreciate you trying to reach me, unfortunately – I am out of office sunbathing. I will be back at {Date}. It will probably take me two additional days to get used to my office and dig through hundreds of new urgent emails, before I get back to you.
Or you could contact {email} for immediate assistance. Just saying.

But have you ever thought what can happen if someone forgets to turn on their auto-responder and does not forward emails to anyone? It may cause serious problems if someone is in a hurry and does not even realize that their email just sits there in somebody’s mailbox, sad and unread. Fortunately, there is an easy way to set up out of office messages for other users, or even for a whole company at once.

Manage out of office messages on Exchange Server

CodeTwo Exchange Rules Pro is a feature-packed email signature and mail flow management tool. One of its many capabilities is configuration of automatic replies, so you can make sure that every absent user is sending an out of office message and that it maintains a professional tone. You can automatically personalize OOF messages for all employees without touching their devices. Apart from that, you get much greater control over out of office emails. While traditional out of office messages are text-only, automatic responses from a mail server added by CodeTwo Exchange Rules can include hyperlinks, images and more. Thanks to that, you can maintain a high level of professional communication and comply with your visual identity even with automatic responses. Try it – it might save your day!

Learn more about the automatic reply feature in CodeTwo Exchange Rules Pro

There will be times that business establishments will close shop for a time to allow their employees, and the organization itself, to celebrate certain events, especially holidays. In times like this, stores, shops, and other establishments must be able to let their customers know if they are closed for the day and when business or operations will resume.

The Business Closed Sign Template for Word is a convenient template that you can use anytime you need to close your establishment for a day or more. With this template, you can easily create any business closed sign anytime you need it. Just open the template and customize it a little and you have a business closed sign within just a few minutes.

Free Business Closed Sign Template

This template for Word is free, and you can use it as many times as you need. It is compatible with all current Word versions, but still has backward compatibility with older versions. It is also printer-friendly, so you can edit and print as many copies as you need without breaking a sweat.

 To start creating your own business closed sign, just edit the text in the template. You can follow the placeholders so you know just how your own sign would look like. You can also add a few more details to the section below the rounded square shape, if necessary.

Use Sign for Any Holiday

If you want to create business closed signs for other holidays aside from Martin Luther King Day, you can of course make us of shapes under the ‘Illustrations’ menu under the ‘Insert’ tab in the Ribbon. You can also go ahead and upload onto the template your own images.

You can also modify the theme and the overall style of the template to suit the colors and festivity or mood of any occasion. Just go to the Design menu in the Ribbon. You can even insert your company logo to further personalize your business closed sign.

Go to Download Business Closed Sign Template for Word

Looking to create an out-of-office autoreply to let your customers know you’re off on holiday? Setting an out-of-office message for holidays is essential so that you can enjoy your break without having to constantly check your inbox. Here are some examples of office closed templates you are welcomed to use.

1 Simple Autoreply Message #1

Our office will remain closed for Christmas. We assure you that all your emails will be answered as soon as we return to the office.

Merry Christmas!

2 Simple Autoreply Message #2

Merry Christmas and thanks for your email! I’m taking a few days off to spend time with my family and friends, so I won’t be answering emails as quickly as usual. You can expect to hear back from me by (insert date).

Hope you have a Merry Christmas!

3 Simple Autoreply Message #3

Happy holidays! I am currently out of the office, with no email access. I’ll be returning on (insert date) and will get back to you as soon as I can.

Happy holidays!

4 Respond to Urgent Emails Only

If you’re taking a few days off and want to respond only to urgent emails, this template would be a great fit.

I am currently out of the office and will be back to work on (insert date). If something urgent comes up, you can let me know by emailing me with the word “URGENT” in your email title and I’ll get back to you as soon as I can.

Wishing you and your family a happy holiday!

Talk to you soon.

5 Provide Your Mobile Number

This template comes handy if you don’t prefer checking your inbox during the holiday but want to provide your mobile number for urgent inquiry.

Thank you for your message. I am currently out of the office, with no email access. I will be returning on (insert date).

If you need immediate assistance before then, you may reach me at my mobile – (Mobile Number).

Thanks!

Of course, you can change the wording to suit your style but don't spend too much time fluffing about. The idea is a short and simple message.