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Phrases to close a letter

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Phrases to close a letter
October 24, 2018 Anniversary Wishes 5 comments

Your cover letter's closing paragraph can make or break your application. Find out what phrases and information you should and shouldn't include, and check out eight examples of cover letter Finally, end with a professional sign-off.

Originally published on 08.07.2013

A common problem

We often hear how writing emails in English can cost just too much time. One solution that works for many people is to begin building a “toolbox” of useful phrases.  A toolbox is a simple idea – you just start keeping a list of common and useful expressions – perhaps on your desktop or in a notebook next to your keyboard? There’s nothing wrong with reusing some standard phrases if it helps save you time and communicate clearly. You probably already have 2 or 3 sentences you reuse again and again. But sometimes the tone just isn’t right, is it?  To help you find the right words when you need them here are 20 great expressions for closing an email.  As you read through them ask yourself two simple questions:

1. When would I use this?

2. When will I use this?

Expressions for thanking                                                                                                     

  1. Thank you for your help. / time / assistance / support
  2. I really appreciate the help. / time / assistance / support you’ve given me.
  3. Thank you once more for your help in this matter.


Expressions with a future focus

  1. I look forward to hearing from you soon / meeting you next Tuesday.
  2. I look forward to seeing you soon.
  3. I’m looking forward to your reply.
  4. We hope that we may continue to rely on your valued custom.
  5. We look forward to a successful working relationship in the future.
  6. Please advise as necessary.
  7. I would appreciate your immediate attention to this matter.

Expressions for showing them you want to help

  1. If I can be of assistance, please do not hesitate to contact me.
  2. If you require any further information, feel free to contact me.
  3. If you require any further information, let me know.
  4. Please feel free to contact me if you need any further information.
  5. Please let me know if you have any questions.
  6. I hope the above is useful to you.
  7. Should you need any further information, please do not hesitate to contact me.
  8. Please contact me if there are any problems.
  9. Let me know if you need anything else
  10. Drop me a line if I can do anything else for you.

You can check out more ways to improve your writing at work here.  Don’t hesitate to comment below if you have any questions or additional phrases you’ve used that work.

FOR MORE INFORMATION

If you’re looking for phrases, tips and tricks and useful downloads related to this topic, start here. In a range of topics, here are some more links for you:

To help you find the right words when you need them here are 20 great expressions for closing an email. Download also our free eBook for.

How to End a Letter: Appropriate and Inappropriate Closings

phrases to close a letter

In English, I have signed my letters and emails so many different ways.

Among my favorites are:

— Best – For more formal emails

— With gratitude – For emails directed to friends or colleagues

— With so much love – For close friends & family

Of course, the list could go on depending on the situation, but what can you say in Italian?

Just like in English, there are a lot of options, so I figured I would drill it down to the most common for formal & informal situations.

Let’s start with formal (because it’s better to get stuffy things out of the way first).

When you are sending an email to a stranger, a boss, or someone you want to use the formal, Lei, form with, here are 5 ways you can sign your name:

— In attesa di una Vostra cortese risposta, porgo i miei cordiali saluti – In wait of your courteous response, I give my cordial regards

(This is super formal and what I used when signing an email to the segreteria at the University of Perugia.)

— La ringrazio – I thank you

— Cari saluti – Warm regards

— Distinti saluti – Best regards

— Cordialità – Cordially (often used in offices)

When you want to sign off to a friend, you can say:

— Un abbraccio – A hug

Alternatively: Un abbraccio grosso – a big hug, tanti abbracci – a lot of hugs, abbracci – hugs

— Un bacio – A kiss

Alternatively: Un bacione – a big kiss, tanti baci – a lot of kisses, bacio – kiss, bacioni – big kisses

While this may seem romantic, between friends it’s quite normal and shouldn’t be misconstrued as a romantic advance. ;]

— Stammi bene! – Take care!

— Spero veramente di rivederti presto! – I really hope to see you again soon!

— A presto – Talk to you soon

— A più tardi – Later

— Un salute/ Un salutone – A salute /A huge salute

(This sounds weird in English, but I think the best comparison would be something like “Best”.)

When you want to sign off to someone you really love + are close to, you can say:

— Con affetto – With affection

— Con amore – With love

— Con tutto il mio cuore – With all my heart

— Ti penso sempre – I’m always thinking of you

— Mi mancherai – I’ll miss you

— Sei sempre nel mio cuore/nei miei pensieri – You’re always in my heart/in my thoughts

— Tuo/ Tua… – Yours…

What about you? What ways have you signed your letters and emails to Italian friends?

Filed Under: Beginner Italian, Expressions, Intermediate Italian, ItalianTagged With: email, italian expressions, Italian phrases, letters

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How to End a Cover Letter - 2019 Guide & Examples

phrases to close a letter

Steps

Finish the Letter

  1. Review the letter. Before writing a conclusion, reread your letter and decide whether you are satisfied with the message you have written. Did you communicate your message clearly? Will it have the effect you want it to have on the recipient?
    • If you're writing a cover letter or a business letter, make sure you've covered all of your bases before getting to the conclusion. The body of the letter should make the case that you're a good candidate for the job; the conclusion serves only to wrap things up, so don't save the most important information for last.[1]
    • No matter what kind of letter you're writing, make sure it is written in such a way that the intent is understood. Letters, unlike some other forms of communication, have an element of permanency. Once you write something down it's hard to take it back. Review the body of your letter with this in mind before moving to the ending.
  2. Write a final paragraph. Write an ending in keeping with the tone of the rest of the letter. Did you write a brief, to-the-point letter, or was it a longer profession of love? Think of the last paragraph of your letter as a conclusion, in which you have the chance to restate the major themes of the message and leave your recipient with just the right feeling.[2] For example:
    • "My experience working at the Humane Society and leading the Paws for Peace group at my university will make me an excellent candidate for an internship at Boston Animal Hospital."
    • "Celebrating Steve's promotion, welcoming a new grandchild to the family and vacationing in Australia have made 2013 a year to remember for our family. We hope your family's year has been equally well blessed."
    • "I know I'll smile every time I think about your visit. Our daytime excursions, long dinners and wild nights won't soon be forgotten. I can't wait until next time!"
  3. Write a final sentence. The very last sentence in a personal letter is a chance to wish the recipient well or request for him or her to write back. Make sure the last sentence matches your overall tone and hits just the right note.[3]
    • If you want to thank the recipient for taking the time to meet with you in a professional setting, consider "Thank you for taking the time to meet with me on Tuesday" or "Thank you for your time and consideration."
    • If you'd like the recipient to write a letter back, "Write back soon!" or "I'm looking forward to hearing from you" are both good choices.
    • If you're writing a loved one, you might want to tell them "I love you," "I'm thinking about you" or "I miss you."
    • If you're writing the letter to suit a particular occasion, like a birthday or holiday, reiterate your well wishing. For example, write "Again, have a wonderful Thanksgiving!"

Decide On a Closing

  1. Write a formal sign-off. Business letter sign-offs should be formal, familiar, and appropriate for the situation. Unless you are in a field that values creativity and originality above traditional business decorum, it's best to play it on the safe side when your letter is formal in nature. Always follow the sign-off with your signature. Consider the following options:[4]
    • Sincerely,
    • Best wishes,
    • Warm wishes,
    • Thank you,
    • Respectfully yours,
  2. Write a casual sign-off. For letters that are more casual in nature, the closing helps maintain goodwill and keep correspondence flowing smoothly. If you're writing to an acquaintance, casual friend or a classmate, you might close with a friendly goodbye, like these:[5]
    • Cheers,
    • Take care,
    • Til next time,
    • Later,
    • Peace,
    • Warmly,
  3. Write a personal sign-off. If you're writing to a close friend or family member, consider a more personal closing, like:
    • XO,
    • Yours,
    • Hugs,
    • Kisses,
    • Til soon,
    • Write soon,
    • Love,
  4. Write an intimate sign-off. If you're writing to a lover, ending words can be even more intimate. A genuine, personable closing helps the letter sound like it came from you, not a store-bought greeting card. The right phrase might even improve your relationship. Follow the sign-off with your initials or signature. Consider these:
    • Love always,
    • Yours forever,
    • Affectionately yours,
    • Longing to see you,
    • Patiently yours,
    • Your darling,

Consider Adding a Postscript

  1. Decide not to add one. If you've said all that you need to say, there's no need to add a postscript, or a "PS." In fact, there are certain occasions when you actually shouldn't - namely, when you're writing any type of business letter.
  2. Add a postscript to include additional information. Postscripts are often added after a letter has been signed as a way to include information that was accidentally left out, or that is not important enough to warrant its own paragraph in the letter. For example:[6]
    • "PS. I bought you a souvenir! I'll give it to you when I get back."
    • "PS. My aunt says 'hi.'"
  3. Add a postscript to enhance the letter's meaning. Sometimes postscripts are included as a way to lighten a letter's tone with a joke, or to playfully flirt with the recipient. Since postscripts are usually just a sentence or two, they can be used as a way of including information without the pressure of writing an explanation. Take these, for example:[7]
    • "PS. I already finished off the box of chocolates. Please send more supplies."
    • "PS. Oh, I forgot to mention one thing: I'm madly in love with you."
  4. Reread your finished letter. It should flow seamlessly from body to conclusion, with no inconsistencies in tone or message. If it doesn't, erase what you wrote or press "Delete" and keep working on it. People often read letters more than once, and some even save them forever. It's worth taking a few extra minutes to make the letter perfect.

Community Q&A

Add New Question
  • How should I end a complaint letter?
    "I hope you take into consideration what I'm saying, and I thank you for your time. Have a nice day."
  • When signing the letter, should I write my first name, last name, or full name?
    If the letter is an informal letter (ie: to a family member or a friend), you can sign with just your first name. If the letter is a formal letter (ie: to your employer) you would want to sign with your first and last name. Some women also like to add their title in parentheses before their full name. ie: (Mrs.) Jane Doe.
  • How should I end a letter to the Department of Education to stop cyber bullying?
    "Respectfully," "Thank you in advance," "Thank you in advance for..." ("your time," "consideration in this matter," "your quick response to this matter"). I like the last one, especially when I am looking for action from to whomever I am writing. You can also just write "Thank You" and sign your name.
  • Is it proper to close a letter with "blessings" when writing to a religious person?
    Yes. Many religious persons, particularly of the Christian faiths, will appreciate this as a salutation.
  • If I start a letter "To whom it may concern," do I end with "Yours faithfully," or "Sincerely"?
  • Should I always end a formal letter with "Thank you," even if the letter is granting a request, for example a financial request to support a project or an activity?
    You can, because you are thanking them for taking the time to read the letter, but if you'd prefer, "Best Wishes" or simply "Best" are good alternatives.
  • Does a formal letter end with "Yours sincerely" and a signature on the left or right?
  • How could I end a letter about my summer vacation?
    You would end it as you would any other letter. You could say something like, "had a wonderful summer but wished immensely you were here. Lots of love and appreciation ..." for example.
  • How should I close my email reply to my attorney thanking him for meeting me on Thanksgiving?
    Try this: Thank you immensely for taking some time out of your Thanksgiving Holiday to meet with me. Sincerely, John Doe. There is no need to go overboard, after all, most professionals are used to being required to attend emergency events on a public holiday.
  • How do I put my name on a letter?
    After you end the letter by writing "sincerely," or something else, put your name beneath it.
Show more answers

Tips

  • Be aware of sensitive topics. For example, if you're writing to your grandmother who recently had heart surgery, say something affectionate but brief, such as, "I'll come visit as soon as you're back on your feet." Do not mention anything about life being short or talk about triple bypass recovery statistics; you want to make her feel better, not worse.
  • When writing a thank you letter, make sure to state your gratitude one last time before you seal it.
  • The lighter the better. The end of your letter is not the time to start philosophizing about the meaning of life or the metaphorical significance of what you had for lunch today--save the heavy stuff for your next letter.
  • Think about what the message of your letter was. What are you trying to convey? That way, you can end it accordingly.

When deciding how to end a letter, your context and recipient should dictate your phrasing. This article outlines your options and when to use each.

8 Brilliant Cover Letter Closing Paragraph & Conclusion Examples

phrases to close a letter

What Are the Ways to Close a Letter?

Getting into any kind of conversation is an easy task but it is difficult to come out of it. You may feel awkward at times when it comes to ending your conversation. You may come across the same kind of a problem while carrying out the conversation by means of letter writing. Many people feel it easy to start the letter writing with a positive approach and continue to do the same while writing the body of a letter. Such people may go wrong while ending a letter.

Understand the fact that the closing of a letter can make or break your letter. It does not matter, which type of letter you are writing but it is important to close it in an appropriate manner. You can make use of a creative closing, then be it a personal or a business letter. What kind of response are you expecting from a recipient? Depending on an answer to this question you can consider ending your letter.

Are you writing a job application letter? If yes, then you can mention in the closing of a letter that you would make a call on a later date. This can allow you to further make it easy to carry out the conversation and get the job. Nowadays, there are many offices that like applicants to show some determination and make a call in order to follow up their own application.

In comparison to a formal letter, in a friendly letter, you can avail many closing options. There are many ways to close a letter. Closing a letter in a casual tone can become easy, in the case of an informal letter. If you are writing a letter to your friend or a family member, then you can close such a letter by giving regards to all near and dear ones. Closing a letter is not a difficult task if you maintain the same tone of writing, throughout the letter.

The Purpose of the Closing Sentence

The main purpose of the closing sentence is to clarify the purpose of writing a letter. Make use of words in the closing of a letter that can show your connection with the recipient.

Many people write the last sentence of the letter in such a way that they can cover all the important points of the communication. On the other hand, some people make use of the last sentence in such a way that it can provide them an opportunity to give some instructions. Many times, call of action is also given in the closing sentence of a letter.

If your main purpose is to maintain the relationship for the future, then you can end by saying that “you would like to continue the same kind of relationship in the future”. You can also conclude your letter with an expression of the feeling. If you know the purpose of writing a letter, then it can become easy for you to determine the right closing sentence.

Examples of Formal Closing Sentences

Are you writing a formal letter? Are you finding it difficult to close your letter tactfully? If yes, is that you answered then here are few examples of formal closing sentences that can prove to be helpful to you:

  • Please do not hesitate to get in touch with me, if you have any further queries.
  • We await your reply with interest.
  • I look forward to hearing from you.
  • I look forward to a reply at your convenience.
  • Awaiting your kind response soon.
  • I look forward to hearing from you as soon as possible.
  • We are looking forward to building a long-term business relation in the future.
  • We look forward to a continues business relationship.
  • I look forward to our meeting on Monday.
  • I await your prompt reply with a great interest.
  • I look forward to seeing you.
  • Please advise as necessary.
  • Once again, I apologize for any inconvenience.
  • I would appreciate your immediate attention to this matter.
  • Thanks again for your attention and time.
  • It’s always pleasure doing business with you.
  • Looking forward to our successful relationship/partnership.

Adopt the closing sentence, that can clearly express your motive of writing a formal letter.

Example Endings, for an Informal Letter

Are you writing an informal letter? Are you finding it difficult to close your letter tactfully? If yes, is that you answered then here are few examples of informal closing sentences that can prove to be helpful to you:

  • I can’t wait to hear your response.
  • I am looking forward to seeing you again someday.
  • Lovely to hear from you.
  • Write back soon.
  • See you soon.
  • Lots of love.
  • Let me know your plans.
  • I hope you are doing well.
  • Thanks for your letter.
  • All the best.
  • Please call me to discuss this further.
  • I hope this information will be of assistance.
  • Hoping to see you soon.

Adopt the closing sentence, that can clearly express your motive of writing an informal letter.

What Is an Inappropriate Way to Close a Letter?

If you conclude a business letter with an informal tone, then this can leave the reader feeling confused. On the other hand, if you conclude an informal letter in a formal tone, then again this would confuse the reader.

Throughout the entire communication, it is important to maintain the same tone of writing. Understand the fact that, “not closing your letter seems way too abrupt”.

Best Sign-Offs

Sign-offs are also an important part of closing letter. It is easy to end a letter with a successful sign-off above your signature. Here are the few examples of best sign-offs:

  • Best – “Best” is the short and a sweet way to conclude and sign-off. It can be further extended by writing, “Best Regards” or “All the Best”.
  • Sincerely – “Sincerely” is the very common closing sign-off. If you can’t think of anything else, then sincerely can prove to be the best sign-off.
  • Thanks – “Thanks” can be used to express your gratitude completely.
  • Warmly – “Warmly” can be a good sign-off, if you have met the person previously.
  • With anticipation – “With Anticipation” can be used when you are writing a letter that is related to making an appointment.
  • Looking forward – “Looking forward” can be used as a sign off when you want to end a letter by stating assurance of a continued relationship. It is a pleasant way to convey your desire to continue a relationship.
  • Regards – “Regards” is used by many letter writers because it shows some professionalism and respect. If you want to add an emotional touch to such a sign off, then you can write “Warm Regards”. In a professional letter, adding “Warmest Regards” can be little too warm.
  • Respectfully – “Respectfully” is a nice way to end a letter because it indicates that you respect the recipient.
  • Cheers – “Cheers” is the kind of the British way of signing off a letter. Convey a friendly cheer because sometimes it may also refer to drinking alcohol which can be a way too informal.
  • Faithfully – “Yours faithfully” can also be a good sign off because it can add a touch of loyalty. You can use it in a kind of a letter that might not convey any kind of jealousy.
  • Hope this helps – “Hope This Helps” can be the perfect closing sign off if you are trying to offer an advice to someone.

Examples of Ways to Conclude an Informal Letter

The informal letter can be concluded with some of the best sign-offs or you can say goodbyes. Do you know that “Adios” is a Spanish word? Many people who want to close an informal letter in a stylish way, make use of this word called as Adios. It signifies a warm way to end an informal letter. Here are the few examples of ending an informal letter:

  • Always and forever
  • Missing you
  • See you around
  • Ta ta!
  • Best regards
  • Best wishes
  • Kindest regards
  • Lots of love
  • Love
  • Take it easy
  • Yours truly
  • Ciao
  • High five
  • Hugs
  • Hugs and kisses

Sample Letter Closings for Different Categories

 

Business Type Letter – Formal or Impersonal

  • With gratitude,
  • Kindest regards,
  • Sincerely,
  • Thank you,
  • Regards, etc.

Business Type Letter – Not too Formal

  • Best,
  • Yours truly,
  • Cordially,
  • Yours respectfully,
  • Wishing you well, etc.

Business Type Letter – Familiar or Using an Intimate Way

  • Thanks,
  • Regards,
  • Best wishes,
  • Take care,
  • Until next time, etc.

Personal Type Letter – Formal or Impersonal

  • Always,
  • Respectfully yours,
  • Truly,
  • Faithfully yours,
  • Best wishes, etc.

Personal Type Letter – Not too Formal

  • Your friend,
  • Affectionately,
  • Yours always,
  • Much love,
  • See you soon, etc.

Personal Type Letter – Familiar or Using an Intimate Way

  • All my love,
  • Eternally yours,
  • See ya,
  • Later,
  • Hugs and kisses, etc.

How to End a Business Letter?

Do you need to frequently write a business letter? If yes, then you must be finding it difficult to adopt different styles to end such a letter. However good your business letter may be, but if has improper closing then the reader won’t get convinced with the letter. It is important to finish such a letter on a professional note.

Here is the short guide to conclude your business letter:

  • First, it is important for you to start writing a concluding paragraph. This will be the last paragraph of your letter that will give the overview of the letter.
  • In the concluding paragraph, if required you can mention a thank you note. Closing remarks can also be added. In this paragraph, it is important for you to be thankful to the recipient for taking the time to read your letter and paying attention to it.
  • While closing a letter, you can also add a line that tells the reader to get in touch with you for the further queries.
  • Generally, in a business letter, you would like to maintain the future contact with the recipient. Mention this at the end of your letter, for example, “I am looking forward to our scheduled meeting” or anything like that. Add the closing statement, depending on your letter subject and content.
  • “Best regards” or “Sincerely”, can be used at the very end of the letter. There are many such complimentary closings, that can be used in your business letter. It is suggested to not make use of closing that is suitable for the personal or informal letter.
  • Following the closing statement, it is important for you to include your name as well as the title. Definitely, there will be a typed and printed name but that does not mean you get the leverage to not sign the letter. After the print out is in your hand, it becomes important for you to sign the letter.
  • In a business letter, generally, the postscript is not included but if required, you can add it.
  • Once you are done with closing your letter, then don’t forget to re-read it in order to find out mistakes, if any. Your main goal should be to maintain the professional image and this can be done by writing an error-free letter.

Here are the few examples of the business letter closing statements:

  • I appreciate an immediate attention on this matter.
  • I once again apologize for the inconveniences this may cause.
  • I look forward to hearing your reply.
  • I look forward to meeting with you.
  • Please provide the essential advice.
  • I look forward to receiving your response.
  • If you require any further information, don’t hesitate to ask.

How to End a Thank You Letter?

Whatever type of the thank you letter you may plan to write, then be it formal or informal, it is important for you to know that the closing statement should always be followed by a comma. After that, you can skip one line and type your name. In the closing paragraph of a thank you letter, it is important for you to emphasize on the thank-you again.

You can end a thank you letter with the sign-offs like:

  • Thanks
  • With much appreciation
  • My sincerest gratitude
  • Very truly
  • Warmest regards
  • Most sincere regards
  • Thanks for your time
  • Thanks for your consideration
  • Thank you again, gratefully yours
  • Thank you again, yours faithfully
  • Thank you once again, yours sincerely

Whichever type of closing statement or sign-off you select; it is important for you to express your gratitude in the best possible way in a thank you letter. It is important to greet the recipient in a polite tone.

Yours, With best wishes for (something personal, like “a successful start at your new job,”) With kindest regards to you and your family, Looking forward to getting .

phrases to close a letter
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