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Professional letter reference sample
April 24, 2019 Anniversary Wishes 4 comments

A letter of recommendation should have a few strong, personalized When writing a letter of recommendation for students or working professionals, your letter.

A Professional Reference Letter Template plays a great role in deciding your recruitment in a company. Yes, you will definitely submit your resume and cover letter to the hiring manager but your recommendation from another person goes a long way in sealing your position with your new company. The hiring managers always want to know what your previous employers have to say about you. It’s better to get your recommendation written by a senior official in your company- but make sure you have a solid rapport with that official.

Professional Letter of Reference for Employment

You have a standard professional reference letter here which aptly describes the qualifications and competency of the candidate and offers a solid recommendation of the employee to the future employer.

Professional Reference Letter For a Friend

This reference letter would be great when someone has been asked to write a Character Reference Letter for a friend. The letter is brief yet standard and begins with a subject.

> How to write a Professional Reference Letter?

When it comes to writing a professional reference Letter Template, you must start the first paragraph explaining your very link to the candidate to be recommended. You should also state your position in the person’s company which will show your qualification to pen such a letter. The second paragraph would be about the qualification, potential, and contributions of the candidate as you have witnessed. You can share your examples to justify your points. This is the most important paragraph of the letter. Finally, you would write how the expertise and skills of the candidate would be useful to the new organization he wants to join.

Sample Professional Business Reference Letter

This Job Reference Letter Template smartly describes the qualification and potential of the candidate followed by a sincere recommendation. It would be good for anybody working in the litigation industry.

Professional Character Reference Letter Template

When it comes to Letters of Reference, this letter here would be a great option. It neatly describes the élan, contributions, and potential of the candidate and concludes with a confident recommendation.

Professional Bank Reference Letter Template Download

This professional reference letter would be handy when you want to have your reference letter written by your bank. The letter talks about the bank acknowledging the candidate as a respectable customer. You may also see Business Reference Letter Templates.

Professional Landlord Reference Letter in PDF

Sample Faculty Reference Letter Template

Example Reference Letter Template

Reference Letter from Professor

Professional Letter of Reference Form

> What are the mistakes to avoid in a Professional Reference Letter?

One of the most common mistakes found in a professional reference letter is the write-up by a senior recommender who is not that close to the candidate. It’s great to have yourself recommended by a veteran official but then if he doesn’t know you that well, he cannot offer a convincing recommendation. You may also see Employment Reference Letter Templates.

Then, another mistake to avoid is the elaboration on academic references when it’s a professional recommendation. Your future employer wants to know about your professional expertise and contributions more than your academic degrees. Besides, it’s better to avoid recommendations by bosses or companies for whom you used to work years back. It should always come from your recent professional acquaintances.

If you are looking for some expert suggestions on how to write a professional reference letter, the templates mentioned above would be good for you. The whole set has come up with a versatile range of job reference letters so that you can easily choose one as per your preference. All of them can be modified with ease.

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While application documents like resumes highlight professional qualifications, the character or “personal” reference letter focuses on characteristics that help.

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professional letter reference sample

Sample Reference Letter

Sample reference letter that is easy to adapt for your own use. Select the appropriate work reference letter from the sample letters and use it as a guide to writing your own employment reference letter for an employee.

Prospective employers rely on job references to provide valid and accurate information about the job candidate. Job seekers rely on their employment references to assist them in convincing potential employers of their suitability for the job opportunity.

It is important to ensure your reference letter achieves both these purposes.

This is a general professional job reference provided for an employee when they leave a company. It is not addressed to any individual in particular and can be used by the candidate in their job search.

General Sample Reference Letter


To whom it may concern

John Smith was employed by ABC Company as a Junior Accountant from March 2017 to July 2019. He reported directly to me during this period.

John was responsible for the preparation of monthly financial statements and monthly financial reports. He assisted with tax computations and returns and with budgets and forecasts. In addition he helped administer the payroll and coordinated the audit process.

John performed all these tasks competently and with commitment and enthusiasm. He has demonstrated the ability to work under pressure and to plan and organize successfully to meet tight deadlines. His close attention to detail has resulted in meticulous and accurate work. His strong interpersonal and communication skills have allowed him to develop good working relationships with both his colleagues and management.

John was a great asset to this company and I highly recommend him for employment. Should you require any further information please do not hesitate to contact me.

Yours sincerely

Mike Manager

Company Name
Contact number
Email address

Employment Reference Letter Template

Character Reference Letter

This is a sample reference letter for a person who you know well but who you have not worked with. It is a personal reference and provides information about the person's character and what you know about the person that would be applicable to a work environment.

It is often used for job seekers who have little or no formal work experience or employment history.


To whom it may concern

I have known Jane Smith for over 6 years. She has been my neighbor during this time. In addition she has worked as a baby sitter for my children and helped out with homework and transport.

Jane is organized, dependable and reliable and has always fulfilled her duties competently and with enthusiasm. She possesses excellent communication skills and is able to express herself with confidence and maturity. She has proved to be both willing and flexible and she is always prepared to help out when needed.

I can recommend Jane for employment and I am confident that she will prove a valuable asset to any organization. Should you want any further information please do not hesitate to contact me.


Janet Jones
Contact number
Email address

Sample Character Reference Letters

Find out how to write a personal character reference letter.

This character job reference can be adapted for your own use.

How to write a reference for an employee who has been laid off

When an employee has been laid off it can be tricky writing a reference. Use these sample reference letters to help you. This letter explains why the employee was laid off and also provides a recommendation for employment.

How to write a professional reference letter

Use these excellent resources to write a well constructed and considered reference letter.

List of Job Skills

List of Strengths

Core Work Competencies

Free Job Descriptions

Easy-to-use and simple letter of recommendation template

Job Interviews > Job References > Sample Letter of Reference

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How to Write a Letter of Recommendation — 8 Free Templates & Samples

professional letter reference sample

Writing a Reference Letter (With Examples)

By Ali Hale

At some point in life, you’re almost certainly going to have to write a reference letter for someone. It might be a former employee or student, or even a family friend. Here’s what you need to know about the purpose of reference letters and how to write the most effective letter possible.

Note: I will be using “candidate” to refer to the person who the reference letter is about, “you” to refer to the person writing the reference letter, and “recipient” to refer to the person receiving the letter. I’ll emphasise here, though, that reference letters are not only for job or academic “candidates”, it’s just a handy term to use to keep this article straightforward!

What is a reference letter and when are they used?

A reference letter is usually written to testify to a person or (occasionally) a company’s skills, character and/or achievements. Sometimes a reference letter is known as a “recommendation letter”. It is a formal document, and should be typed and written in a serious and business-like style.

Reference letters are used in a wide variety of situations; there is no definitive list that covers all possible scenarios. The most common examples are:

  • When a candidate applies for a job, they may need a reference to support their application.
  • If an interviewee is given a job offer, they may need to supply a reference letter before the contract can be signed.
  • A student applying for an academic course often requires a reference letter to support their application.
  • A student applying for funding will often need to supply reference letters.
  • Companies may use reference letters as testimonies to their trustworthiness and ability to carry out a job well.
  • Prospective tenants may need to provide their landlord with a reference letter, testifying to their good financial status. (This could be from a prior landlord or from a current employer.)

Who should write a reference letter?

If you are approached and asked to write a reference letter for a job candidate, a student or a company, consider whether you can legitimately do so. A reference letter is a formal document, and it is crucial that you do not lie or fudge the truth in it, or there could be legal repercussions. If someone wants a reference letter from you:

  • The candidate should be someone you know reasonably well. For example, you cannot provide any authoritative comment on the academic ability of a student who’s only been attending your lectures for a week.
  • You should know the candidate in a capacity which gives you the ability to write a meaningful reference. For example, if you have worked with the person, it would be appropriate for you to write a reference letter to a prospective employer for them.
  • You should be able to provide an honest and positive reference. If you truly feel that the candidate has no good qualities for you to emphasis, or if you have had a personality clash with them in the past, you should tell them to seek a reference letter from someone else.

What goes into a reference letter?

The exact structure of a reference letter will differ slightly depending on the type of reference it is, but this is a good basic outline:

  1. Start using the business letter format: put the recipient’s name and address, if known, and address them as “Dear [name]”. If the recipient is currently unknown (this would be likely on an academic application, for instance), then use “Dear Sir/Madam” or “To whom it may concern”.
  2. It is often helpful to introduce yourself in the first couple of lines of your letter. The recipient will not need your life history: just give a brief sentence or two explaining your position and your relationship to the candidate.
  3. Your next paragraph should confirm any facts which you know the candidate will be supplying along with your letter. For example, if you are writing a reference for a job applicant, some or all of these details may be appropriate:
    • The person’s job title, and role within the company.
    • The person’s leaving salary when they were last employed by you (or your organisation).
    • The dates which the person was employed from and until.

    If you are writing a reference letter for an academic course, you will need to confirm the person’s academic grades.

  4. In your third paragraph, you should provide your judgement upon the candidate’s skills and qualities. It is often appropriate to state that you would gladly re-employ them, or that their contributions to your college class were highly valued. Single out any exceptional qualities that the candidate has – perhaps their drive and enthusiasm, their attention to detail, or their ability to lead.
  5. Where possible, use your fourth paragraph to give a couple of concrete examples of times when the candidate excelled. (You may want to ask the candidate to tell you about any extra-curricular projects they’ve been involved in, or invite them to highlight anything they’d particularly like you to include in the reference letter.)
  6. Close your letter on a positive note, and if you are willing to receive further correspondence about the candidate’s application, make this clear. Include your contact details too.
  7. As with any business letter, you should end appropriately; “Yours sincerely” when you are writing to a named recipient, and “Yours faithfully” when you do not know who will be receiving the letter.

Things to avoid

Make sure that you avoid:

  • Mentioning any weaknesses the candidate has.
  • Saying anything that could be construed as libel.
  • Writing in an informal manner: keep the letter business-like. Jokes, slang and casual language are not appropriate and may harm the candidate’s chances.
  • Including personal information not relevant to the application. Mentioning the candidate’s race, political stance, religion, nationality, marital status, age or health is usually inappropriate.
  • Spelling mistakes, sloppy writing or typos: this letter is hugely important to the candidate, and you should take care to make it look professional.

Reference Letter Examples

There are a number of good templates for reference letters available on Business Balls. I’ve included one below, which would be appropriate for a general-purpose reference – if you were writing a reference in your capacity as the candidate’s former employer, you would need to include more specific details:


To whom it may concern

I confirm that I have known (name) for (number) years.

(State relationship – social, business, working together in some other capacity, club, activity, project, etc.)

At all times I have found (name/him/her) to be (state characteristics – eg, dependable, reliable, hard-working, conscientious, honest, peace-loving, courteous, etc – to be as helpful as possible think about what the reader will most prefer to see, in terms of satisfying concerns, or seeing evidence of relevant required skills or characteristics).

I’m happy to provide further information if required. (optional)

Yours faithfully, etc.

You can find examples of full reference letters on’s “job searching” section. They list letters appropriate for a variety of different situations: here’s one from a previous employer in support of a job candidate:

To Whom it May Concern:

I highly recommend Jane Doe as a candidate for employment. Jane was employed by Company Name as an Administrative Assistant from 2002 – 2005. Jane was responsible for office support including word processing, scheduling appointments and creating brochures, newsletters, and other office literature.

Jane has excellent communication skills. In addition, she is extremely organized, reliable and computer literate. Jane can work independently and is able to follow through to ensure that the job gets done. She is flexible and willing to work on any project that is assigned to her. Jane was quick to volunteer to assist in other areas of company operations, as well.

Jane would be a tremendous asset for your company and has my highest recommendation. If you have any further questions with regard to her background or qualifications, please do not hesitate to call me.


John Smith

If you are still unsure what best to include in the reference letter, imagine yourself in the position of the candidate’s prospective employer, or of the panel reading his/her academic application. What information would they need to know? What qualities would they like their candidates to have? Obviously, you should never lie or mislead in a reference letter, but you should try to focus on areas which will give the recipient the most useful information possible about the candidate.

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How to Ask for a Reference Letter

If you’re in the position of requiring a reference from a past employer or from someone who taught you at school or university, then you need to approach them in an appropriate way.

“Appropriate” might be quite formal or quite informal, depending on your relationship with them. For instance, if you’re approaching a lecturer who taught you along with dozens of other students and who does not know you well, it’s appropriate to be quite formal; if you’re approaching your former line manager, who you shared nights out and weekends away with for years, then being formal would seem strangely standoffish.

In a fairly formal context, you might write something like this:

Dear (name)

I hope all is going well (at their company / in their department).

I’m applying for (give brief details of the role or position you’re applying for). Would you be able to provide a reference letter for me? I’d be very grateful. You can send it to (add the name and contact details here)

With thanks in advance,

(Your name)

If you’re approaching someone who you’re on very friendly terms with, it’s really up to you to decide what to say.

Whatever the situation, it often makes sense to mention particular points that it would be helpful for the reference to cover (e.g. “The company is especially keen to know about my experience with summarising complex information quickly, as that will be a major part of the role.”)

It can also be helpful to include details that the person writing the letter may not be aware of. For instance, if you took part in significant extra-curricular activities at university alongside your studies, you may want to mention this.

Writing a Reference Letter: Quick Summary

When you’re writing a reference letter, you should:

  • Ascertain why the referee needs the letter. A reference letter for an academic position will read very different from a reference letter for a prospective landlord.
  • Consider whether you can reasonably provide the type of reference required. If you do not know the candidate well, or if you are unable to give them a positive reference, you should encourage them to seek someone else.
  • Format your letter as a standard business letter, and briefly introduce yourself at the start.
  • Confirm key facts about the applicant (e.g. how long they worked for you, and in what role).
  • Provide your judgement upon the candidate’s skills and qualities. Be honest, but do focus on the things that you feel will reflect the candidate in a positive light.

If you’re asking someone to provide a reference letter, you should approach them in an appropriate way, and give them the information they need in order to write you a good reference.

Reference Letter Quiz

For each question, select the correct answer.

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If you are approached and asked to write a reference letter for a job A reference letter is a formal document, and it is crucial that you do not lie or fudge the truth.

19+ Sample Professional Reference Letter Templates

professional letter reference sample

Writing a letter of recommendation for employment purposes can be both difficult and time-consuming. Not to mention, another person’s career could be riding on your words.

Our free downloadable recommendation letter templates can be quickly and easily customized to create a professional and persuasive letter. Or, use one of our many samples to find inspiration and write your own.

Trying to write a recommendation for a student or teacher? Check out our library of education related templates and samples.

See Also > How to Write a Letter of Recommendation – Samples, Templates, & Guide

Table of Contents:

  1. Written by a Supervisor for an Employee
  2. Written for a Coworker
  3. Character Reference (Written for Friend)
  4. LinkedIn Recommendation

1. Letter of Recommendation Written by a Supervisor

As a supervisor, a recommendation letter written by you for an employee holds a lot of weight. As such, it’s important that your letter is as convincing as possible. Our experts designed this template to hit all the most important parts needed to write a strong recommendation letter for employment.

Simply download the free template as a MS Word doc and customize it with your employee’s details.

Things to Focus on:

  • Since companies take the word of management much more seriously than anyone else, you should emphasize your position as your employee’s supervisor, as well as how long you have managed them. In doing so, everything you say in your letter will be strengthened.
  • Give detailed examples of how your employee used their skills and knowledge to benefit your company in an impressive way.
  • Make sure that the skills and achievements you include are relevant to your past employee’s target company or job.
  • When talking about a candidate’s personality traits, include those that not only help them contribute to a positive work environment, but also enable them to succeed professionally.

Download This MS Word | Template & Sample

Click below to read a completed example and get inspiration.

Sample Recommendation Letter Written by Supervisor (Text Format)

January 29th, 2018

Ms. Carolyn Dearie

Hiring Manager

Target Robotics Inc.

123 Company Address

Los Angeles, CA, 90005

Dear Ms. Dearie,

It is my pleasure and honor to recommend Ileana Flores for the role of Project Manager at Target Robotics. I have worked with Ileana for 4 years as her manager at Dolphin Technologies, where she used her excellent leadership skills to deliver spectacular results in the role of Assistant Project Manager. I am confident that Ileana’s exceptional skills, professional experience, and personal qualities will make her a powerful asset at Target Robotics.

As an Assistant Project Manager, Ileana constantly demonstrated an extensive knowledge of project management tools and techniques, as well as superb communication skills. In particular, her in-depth knowledge of Scrum Methodologies helped increase the amount of projects completed on-time and within budget by 23%. Moreover, her uncanny ability to facilitate clear communication between different teams and departments ensured misunderstandings were few and far between.

What’s more, Ileana’s extraordinary focus and strategic way of thinking always made her a stand-out member of the team. Whenever there are problems or flaws in the production process, she showcases her superb analytical qualities to quickly identify the issue and deal with it before it can become too serious.

[Optional Section(don’t include if reason for departure could be seen negatively)]:

Unfortunately, due to her mother’s medical condition, Ileana had to move out west and we no longer have the pleasure of working with her. Her loss is greatly felt, but she will undoubtedly continue to thrive at Target Robotics.

Ileana has my highest recommendation for this position. I have no doubt she will make a strong addition to your team. Please feel free to contact me if you have any questions regarding her candidacy or past work.


Your Signature

Your Name

2. Recommendation Letter Written for a Coworker

When a colleague asks you to write a letter of recommendation letter for them, it can be a little daunting. You may feel like you aren’t really qualified to write such a letter. We’re here to tell you that that’s not true at all.

Our handcrafted template and sample will show you exactly the kind of points you can focus on to write a powerful and persuasive letter from your position as a coworker.

All you have to do is download the free template as a MS Word doc and customize it with the details of your colleague.

Things to Focus on:

  • Create a strong base for your recommendation by outlining your working relationship. For example, perhaps you were on the same team or worked on certain projects together.
  • Cite detailed examples of your colleague’s achievements and skills that you witnessed firsthand when working with them.
  • If you worked closely with your coworker for a long time, highlight the positive aspects of their personality that make them a desirable person to work with.
  • Emphasize the value of your colleague as an asset to their target company and maintain a positive and enthusiastic tone throughout the letter.

Download This MS Word | Template & Sample

Click below to read a completed example and get inspiration.

Sample Recommendation Letter Written for a Coworker (Text Format)

January 29th, 2018

Ms. Sandra Adams

Hiring Manager

Ion Software

123 Company Address

Los Angeles, CA, 90005

Dear Ms. Adams,

I am more than pleased to have the opportunity to recommend Zachariah Scott for the role of Senior Digital Marketing Specialist at Ion Software. I was honored to work alongside Zach for 3 years on the marketing team at Genos Tech. Zach was always an outstanding member of our team, and I have always been impressed by his professionalism and admirable personal qualities.

As an Online Marketing Specialist, Zach constantly demonstrated his exceptional analytical skills and extensive knowledge of best SEO practices. In particular, his intimate familiarity with the intricacies of Google Analytics enabled him to reduce the bounce rate on our most essential pages by an average of 20%. Moreover, he consistently produced top-quality content that ranked highly for all of our target keywords.

In addition to Zach’s impressive portfolio of professional accomplishments, he has one of the best personalities I have ever had the joy of working with. He is a fun-loving and friendly individual who always treats everyone in an amicable and welcoming manner. There is no one at our company that does not think of him fondly.

Unfortunately, due to his wife’s need to relocate for her job, I will no longer have the pleasure of working with Zach. Having witnessed his long track-record of success and admirable character, I assure you that he will more than excel in the role. The words “our loss is your gain” have never been more true.

I wholeheartedly recommend Zach for this position. I am confident he will become an invaluable addition to your team. Please feel free to contact me if you have any questions regarding his character or past work.


Your Signature

Your Name

3. Sample Character Reference Letter & Template Written for a Friend

Writing a character reference (or personal letter of recommendation) for a friend can be a huge aid when it comes to helping them land a job. However, figuring out exactly what to write can often be difficult. Our expert’s template and sample letter will show you exactly what to include to write a professional and convincing personal reference.

Just download the free template as a MS Word doc and customize it with your friend’s details.

Things to Focus on:

  • Although a character reference written by a friend will have a much less formal tone, you should still keep your letter as professional and polite as possible.
  • Think of some of your friend’s skills and achievements outside of the workplace that would be useful when applied to their target job.
  • As a friend, you are intimately familiar with the applicant’s personality, so your primary focus should be on highlighting their strength of character and positive personal traits.
  • Mention how your friend’s positive personality traits would be of benefit in a professional setting.

Download This MS Word | Template & Sample

Click below to read a completed example and get inspiration.

Sample Character Reference Letter (Text Format)

January 18th, 2018

Mr. Erik Epiciano

Owner & Manager

Italian Pasta House

123 Company Address

Los Angeles, CA, 90005

Dear Mr. Epiciano,

I couldn’t be happier to recommend my close personal friend, Bianca Jones, for the open wait staff position at the Italian Pasta House. I have known Bianca for 8 years and can confidently say that she is a person of impeccable character.

Ever since we first met, Bianca’s incredible friendliness and interpersonal skills have always impressed me. I remember one instance in particular when she accidentally bumped into an angry man who subsequently began spouting curses at her. She utilized her exceptional ability to remain calm in the face of confrontation to diffuse the situation with a warm smile and a sincere apology.

More importantly, everyone who interacts with Bianca is always blown away by her selfless, kind, and warm-hearted nature. Whenever there is any need for volunteers in our town, Bianca always enthusiastically signs up without the slightest hesitation, eager to help in any way she can.

It is truly a privilege and an honor to be considered Bianca’s friend and I wholeheartedly recommend her for this position. I assure you that her commitment to her professional career, as well as her high moral values are without question. I have no doubt she will make a strong addition to your team. Please feel free to contact me if you have any questions.


Your Signature

Your Name

4. LinkedIn Recommendation Sample & Template (For Colleague)

A lot of people get confused about exactly how to write a recommendation on LinkedIn. At first glance, they seem like a completely different animal from a regular recommendation letter, but they are essentially just a more concise version.

Our professionally crafted sample and template will give you the exact formula for writing a stellar LinkedIn recommendation. Download the free template as a MS word doc and fill in all the necessary details.

Things to Focus on:

  • Keep it short and sweet. Potential employers browsing LinkedIn profiles want to be able to get a good idea of the strength of a candidate in as little time as possible.
  • Think about what paragraphs you would include in a full letter, and then convert each one into 1-2 sentences. For example: how you know the candidate, their professional strengths, their positive personal traits.
  • Make your recommendation personable. Try to tell a story that makes the potential employer feel like they are getting to know the candidate better.
  • Although you want to keep your LinkedIn recommendation short, make sure you include an example or two that demonstrates the candidate has the abilities or traits you mention.

Download This MS Word | Template & Sample

Click below to read a completed example and get inspiration.

LinkedIn Recommendation Sample (Text Version) (Text Format)

Few people are fortunate enough to have the chance to work with a Sales Associate as outstanding as Jim Harding. I met Jim when we worked together at Viper Tech, and I had the pleasure of working with him for 4 years.

I was constantly impressed by his exceptional ability to close a deal, and I’ve never seen anyone exceed sales quotas as effortlessly as Jim.

Not to mention, his bright and jovial personality always improved the mood in the office. I would highly recommend Jim for any position he chooses to pursue.


Regardless of your position, downloading and customizing these free templates and samples is a surefire way to quickly and easily write a compelling recommendation letter for employment. If you’d like some more details or want to write your own from scratch, our comprehensive list of letter of recommendation samples and writing guide has everything you need to know.

Written by Matthew Kerr

Matthew Kerr is a career adviser at Resume Genius, where he reinvigorates client's careers and saves resumes from the trash heap. His career expertise has been quoted on countless publications across the web, including... more

WATCH THE VIDEO ON THEME: How to get a strong recommendation letter (Get Accepted to Your Dream University Part #8)

The Interview Guys break down what a professional reference is, how to get one, who to ask and more. Also includes a sample template for you to model.

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