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Resume thank you letter template

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Resume thank you letter template
September 16, 2018 Anniversary Wishes No comments

Discover ideas about Thank You Letter Template. sample interview thank you letter Top 10 Job Interview "Thank You" Letters & Emails. Thank You Letter.

You sent in a resume and landed the interview. You did your best to wow the interviewer and are praying that you aced it. Maybe you’re wondering, though: Is there anything else you can do set yourself apart from the crowd of other interviewees? Write a thank you letter.

If you haven’t already sent a thank you letter to the person who interviewed you, grab your pen and stationery, or fire up your PC, and prepare to set yourself apart. Sending a thank you letter after an interview is a sign of professionalism. Still, many interviewees fail to complete this easy but important step.

Sending a message of gratitude after an interview is a plus for jobseekers at every level. It shines a light on your qualifications and shows that you have a positive, take-charge attitude. It restates your interest in the position and refreshes your meeting in the mind of the interviewer.

7 Tips for Writing a Post-Interview Thank You Letter


Only about one out of every 20 jobseekers sends a thank you letter after a job interview, even though it’s a commonly recommended practice. The letter doesn’t need to be long, just a paragraph or two. Here are some tips on how to make an impression with your thank-you letter after an interview:

  1. Personalize the Letter: Be sure to spell the interviewer’s name correctly. Also, make a note of something specific you discussed during the interview. This is a perfect way to remind the interviewer of skills you have that are specific to the job.
  2. Make It Neat: If you’re writing the note by hand, consider writing a rough draft on a separate sheet of paper. This gives you a chance to make changes before you write on the stationery.
  3. Organize Your Points: Use a computer or a separate sheet of paper to organize the points you want to include. This lets you create a letter that flows. It also adds to your appearance of professionalism.
  4. Sending a thank you letter after an interview is a sign of professionalism. Still, many interviewees fail to complete this easy but important step.


  5. Be Concise: While you want to include reminders of how well your skill set matches the open position, this isn’t the time to create a rambling text that may overwhelm your interviewer.
  6. Proofread: Misspelled words and bad grammar can cast you in an unfavorable light. This is especially true if your interviewer is highly attentive to details. Take a moment to proofread your message, or run it through a grammar checker if you are using a computer to prepare it.
  7. Choose a Mode of Delivery: If a company has a highly technical culture or the hiring process is expected to move quickly, sending the thank you message via email may be acceptable. However, it’s still a good idea to send out a traditional paper copy of the message.
  8. Send It Promptly: Time is of the essence for this step of the interviewing process. The letter should be sent out within 24 hours of the interview.

Sending a thank you letter after an interview is a sign of professionalism. Still, many interviewees fail to complete this easy but important step.

Sample Thank You Letters

While it’s important to personalize your thank you letter, these thank you letter samples can give you ideas and inspiration to guide you as you write your thank you letter.

Thank You Letter After a Job Interview:

Dear [Mr./Ms.] [Last Name],

Thank you for taking the time to meet with me to discuss the open [Job Title] position. I enjoyed meeting you and learning about the job. I was also fascinated to learn more about [Company Name]. I believe my education and experience in the field would be a strong asset to your company.

In addition to the topics discussed during our meeting, I would like to mention my experience with [Experience or Skill Related to the Job That Didn’t Come Up During the Interview]. Please reach out to me if you have any other questions about my qualifications.

I am available for a follow-up meeting and am eager to begin employment with [Company Name] should you choose me for this position.


Thank You Letter to Send After an Informational Interview:

Dear [Mr./Ms.] [Last Name],

Thank you for meeting with me to discuss your experience in [Industry]. I appreciate you taking the time to share your knowledge with me, and I look forward to applying it in my career as a [Job Title]. I deeply value your advice and experience.

I was especially intrigued to learn about [Choose a Point of Interest from the Conversation] and the way it affects [Industry] workers. I am eager to begin a career in this area of work. Please keep me in mind should you hear of any openings at [Company Name] that would be a fit for someone with my background.


Thank You Letter to a Referral After a Job Interview:

Dear [Mr./Ms.] [Last Name],

Thank you for providing a reference for the open position at [Company Name]. I appreciate you taking the time to provide me with this valuable endorsement and for helping me get my foot in the door. My interview went well, and I am eager to join the team at [Company Name] if I am offered the position.

I appreciate your willingness to support me during my job search. Thank you again for help with this.



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How to Write a Thank You Letter After a Job Interview

resume thank you letter template

Resume Thank You Letter Samples

A prospective employer might have hundreds of resumes to review. Consider mailing a résumé thank you letter as a follow up.

If the employer hasn’t had a chance to read your résumé yet, your letter might bring it to the top of the stack.

If he has read your résumé, your follow up will likely garner a closer look.

Here are some things to keep in mind if you decide to send a résumé thank you letter.

  • Wait at least five working days after the receipt of your résumé—you don’t want to appear impatient. If there are a lot of applicants, it might take a while to schedule interviews.
  • Keep your letter short, and to the point.
  • Be sure to include pertinent details: your name and contact information, what position you are applying for, and when you sent your résumé.
  • Briefly state why you are the best candidate for the position.
  • Attach another copy of your résumé.
  • Thank the person for taking the time to consider you for the position.

In this tough job market, anything you can do to highlight your talents and experience will increase your prospects!

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How to Write a Thank-You Letter After an Interview

resume thank you letter template

A simple thank you note can go a long way true even when applying and interviewing for new jobs. Finding the right person to fill a position takes effort and time, so is it any surprise that employers and recruiters appreciate when others are thankful for their efforts? Why is it then that many applicants never take the time to write a thank you letter after an interview? The fact is that this simple act of graciousness could make all the difference when looking for new employment.


Writing a thank you note after an interview is far easier than creating a resume and chasing interviews. Use our free Interview Thank You Letter Template to help you get started. Continue reading below for several interview thank you letter samples, additional tips and links to other helpful resources.

Interview Thank You Letter Template

Writing a Thank You Letter after an Interview

Formal interview thank you letters are always appropriate after an interview. Use the letter to convey your thanks for the chance to interview and your excitement about the position. You can even use the occasion to communicate additional information about yourself, to reemphasize your strengths or to smooth over a less than ideal interview. If you feel that a formal thank you letter format is not appropriate, consider sending a hand-written thank you note instead. Regardless, your thank you letters or notes should be sent within the first 24 hours and not later than 48 hours.

Other Times to Consider Sending a Thank You Note During a Job Search

Being thankful isn't just for after an interview. Consider these other job search scenarios where expressing appreciation can go a long way. You can use the interview thank you letter format as a starting point and customize it to the circumstances.

  • Consider sending a Thank You Letter for Internship as soon as your internship ends. This may help if you decide to apply for a full time job or help others who come after you to secure an internship.
  • Don't forget to send letters of appreciation to all those who helped you get an interview – those who have connected you to the right people or provided mentoring during your job search.
  • Make sure you send a thank you letter after a second interview or a group interview.
  • You should seriously consider sending thank you letters to each member of an interview panel.
  • When that job offer finally comes, don't forget to send a Job Offer Thank You Letter or perhaps even a more formal Letter of Intent (link) if you are planning on accepting it.
  • If you are considering turning down a job, write a Job Rejection Letter.

Tips for Writing an Interview Thank You Letter

  • Do your homework before leaving the office complex to get all the needed names and mailing addresses. Better yet, bring a thank you card with you and write it before leaving the premises.
  • Make sure you personalize your interview thank you letter – include specifics about your interview and let your personality show.
  • Keep a box of Thank You Notes and stamps handy so you can quickly get them out the door.
  • If you believe a decision is imminent, then send an Email thank you letter and follow it up with a handwritten note.
  • Handwritten notes are great; just make sure they are legible. If concerned, dictate the note and have someone else (of the same gender) scribe the note for you.
  • Be sure to spell names, titles and business names correctly. Misspelling your interviewer's name would likely counter the benefit of sending the thank you letter.

Interview Thank You Letter Samples

Sample Thank You Letter After an Interview

This is an example of a typical interview thank you letter. Aside from showing thankfulness (and manners), it uses the opportunity to highlight one final time some of the job candidate's strengths and skills.

Bill Stevenson
123 Anywhere Street
Somewhereville, Best State 88889


Mr. Ryan Francom
IT Manager
XYZ Company
456 Somewhere Road
Best Town, Best State 88888

Dear Mr. Francom,

Thank you for the meeting with me today to discuss the IT Development position. I really enjoyed talking about the position, meeting your team and seeing the facilities. I am very excited by the prospects of joining XYZ Company and becoming part of the IT Development team.

After speaking with you, I am very positive that I will be a great addition to your team. My background in SQL Databases will allow me to provide real value in your efforts to migrate database technologies. Additionally, I am a very fast learner and a self starter which will enable you to put me to work almost right away.

You also mentioned during our discussion that many of your new projects are time sensitive. I want to reassure you that I am accustomed to working extensive hours and under tight deadlines, something I will continue to do at XYZ Company.

Thank you again for your time and for bringing me out to XYZ Company. I look forward to hearing from you once decisions have been made. In the meantime, should you have further questions, please feel free to contact me at (123) 456-7890.


Bill Stevenson

Example Interview Thank You Note

This is a great example of a simple thank-you note for an interview. While it reinforces some of the qualities of the job seeker, it is not as formal as a thank you letter and is mainly about being gracious.

Nancy Thompson
123 Anywhere Street
Somewhereville, Best State 88889


Ms. Emily Smith
Sales Manager
XYZ Company
456 Somewhere Road
Best Town, Best State 88888

Dear Ms. Smith,

I wish to take a moment to thank you for your time today. Meeting with you and your staff only made me even more excited to work for you as a sales manager.

The job is a great fit with my background and skills. My experience with retail sales will allow me to connect to your customers and my background in electronics helps me to better understand and communicate your products advantages. My strong written and verbal skills will also be valuable as I communicate with your customers and work internally with the sales and development teams.

I am very interested in becoming a part of your team and working with you. I look forward to hearing from you soon.


Nancy Thompson

More Sample Interview Thank You Letters and Resources

Disclaimer: The content on this page is intended for educational use and not to be construed as legal or professional advice.

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Use the sample interview thank you letter to write your own personal, winning interview thank you. Sending a formal thank you letter always impresses.

Formal Job Interview Thank You Note Samples

resume thank you letter template

Writing an Interview Thank You Letter

Last Updated: Tuesday, 01 October 2019

You're back from a job interview and after answering all those questions, you're exhausted.  The good news is that ordeal is behind you, the bad news is the process isn't over yet.  To really make a good impression, it's time to sit down and start writing a thank you letter.

Just like a resume and job interview, a thank you letter provides one more opportunity to make a good impression before a hiring decision is made.  Too many job candidates make the mistake of thinking that writing a letter is optional; it's not.

Interview Thank You Letters

In fact, studies suggest that less than 10% of all job candidates follow up with an interview thank you letter.  That's good news, because it provides a chance to separate from the rest of the pack.

It's doubtful someone would make a hiring decision based solely on receiving a thank you note.  But, that's not to say it wouldn't be used as a "tie-breaker."  The point here is this:  regardless of the success in getting a job, the letter leaves the hiring manager with a good impression, and that can come in handy.


When writing an interview thank you letter, the format to use includes three components:

  1. Start off by thanking the interviewer for taking the time, and providing the opportunity to speak with them directly.  This section will be personalized by providing information unique to the meeting.
  2. Next, express an interest in working for the company, and specifically in the job that's open.  This section can also be customized to something that was said, or something that happened during the actual interview.
  3. Finally, close out the thank you letter by reiterating an appreciation for the meeting; offer to provide additional information if they have any questions, and tell the interviewer that you're looking forward to hearing back from them on a decision.

Don't oversell yourself in the letter; the format used here is clean and to the point.


If the meeting was held with several members of the hiring company, then send out multiple thank you letters.  It's not necessary to send a note to everyone you met.  But anyone that took a significant amount of time out of their busy schedule deserves this courtesy.

Hand-Written Letters

In nearly all instances, a hand written letter is not necessary.  We live in the world of personal computers.  Unless a hand written thank you is in order because of the culture of the company, or the nature of the job opening, a typewritten letter is just fine.

Emailed Letters

Unless the urgency of the decision or culture of the company dictates an emailed thank you letter, drop it in the U.S. mail instead.  Emails are convenient to send, and that's part of the problem.  They are also perceived as being far less personal.

If a decision is going to be made right away, email the thank you that same day and follow up with a letter sent through the U.S. mail.


The letter should be composed as soon as possible following the interview itself, preferably the same day.  This is done for two reasons.  The first has to do with simply demonstrating to the interviewer a willingness to take the time to write the letter right away.

The second reason has to do with memory; write the letter while the experience is still fresh.

Proofreading the Note

Just because the letter is being sent immediately doesn't mean it's time to take shortcuts.  The thank you note is going to be read by the hiring manager or recruiter, and it may be the final impression left with that person before they make a hiring decision.

The last thing you want to do is send out a letter with spelling mistakes or grammatical errors; have a trusted friend proofread it before mailing.

Interview Thank You Letter Examples

Now that we've covered what to include, and when to send it out, we're going to help you get started by providing several sample letters.  As always, these samples are free to download, and written in Microsoft Word.

The below links provide illustrations of three interview thank you letters, each tailored to a slightly different purpose:

  • Interview Thank You Letter Template:  this first example simply follows the rules outlined above in terms of template / format.
  • Clarifying Interview Thank You Letter:  this next example demonstrates how to use an interview thank you letter to clarify a point you were trying to make during the meeting.
  • Omission Interview Thank You Letter:  this last example can be used if you forgot to mention something during the interview, and later realized this may be important information to bring to the attention of the hiring manager.

About the Author - Writing an Interview Thank You Letter

WATCH THE VIDEO ON THEME: How to write a thank you note for an interview

Whether it's for a job or an internship, a thank you letter is literally your last Career experts from Yale University offer tips on how to write a.

resume thank you letter template
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