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Sample letter request for refund

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Sample letter request for refund
April 27, 2019 Anniversary Wishes No comments

Request for Refund of Duplicate Payment Template – Download Now. Download samples of professional document drafts in Word .doc) and Excel .xls ) format. Language English; Category Payments to Creditors; Type Letters & Notices.

[Below briefly describe Sample Letter format for Refund of Money from Bank. You can write these letters to demand your money back following any unpleasant circumstances and steal money from the bank account. You can modify these formats as your requirement.]


Bank/Branch manager…

Bank name…

Branch address…

Sub: Request Letter to Refund of Money

Respected manager!

I have called so many times in your offices but nobody has ever responded to my calls. (Show your actual problem and situation).I have been meaning to talk to you about the transaction that was made from my account by an imposter last month (date). Now until this day I have been very lenient with your customer service department and although I got fifty thousand hit just because your department behaved with such negligence, I was still very cooperative with your investigation but now my patience is running thin with every passing second and if soon I will not hear that my refund voucher is ready I will take a legal action against your bank and will sue you for fraud.

I hope this time I will hear from your customer service soon.


Your name…

Account name…

Contact no. and signature…


Another Format,


Bank/Branch manager…

Bank name…

Branch address…

Sub: Letter for Refund of Money from Bank

Respected Sir,

I sent this letter to you regarding the payment I made of (Amount of money) as confirmation of course enrollment at (Institute name). Unfortunately, I could not fulfil the condition in the letter of an offer so my admission got cancelled. (Show your actual problem and situation).

According to the Institute’s policy, the amount is refunded as admission is cancelled. However, 10-20% of it is cut as administrative charges. It will probably take 3-5 business days to process my cancellation so kindly refund that remaining account as soon as the procedure is completed. I would be thankful to you.

Best Regards;

Your name…

Account name…

Contact no. and signature…

A good letter explains the reasons for the denial, and may even contain an offer Example. If a customer is requesting a refund for a recently purchased watch.

Writing a Letter to Obtain a Refund

sample letter request for refund


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

I would like to ask for a refund for the Miracle Home Cleaning Kit that I purchased from your company two weeks ago. Your advertisement promised that it would clean out all stains, however, after using it at home, I feel that it does not live up to my expectations. I believe that the money-back guarantee is good for a full three weeks after purchase. The receipt for my purchase is enclosed for your verification. Thank you very much.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -

Request a refund or reimbursement. Sample letter #2.

Further things to consider when writing request letters to customer service

Request Letters

Request letters are letters written to ask formally or politely for something. Any matter that requires a humble and polite appeal can be put forward using a request letter. It could be a job interview, a promotion, or a favor; a request letter will get the job done. A request letter can be formal or informal depending on the recipient. If you are requesting a friend to do a task for you, for instance, you can choose to go informal. But if you are requesting your manager for a promotion, the letter has to be formal. Either way, a request letter must be sent early enough to give the recipient ample time to process and respond to the request.

When writing request letters, you need to be brief and direct, avoiding any auxiliary information that might weaken the message you are conveying. State exactly and clearly what you are requesting for giving reasons for it. If you are requesting for a raise, for example, explain in details why you think you deserve one. Maintain a polite tone throughout the letter. Close the letter by thanking the recipient in advance and expressing your anticipation for his/her consideration.

Letters to Customer Service

Letters to customer service are letters sent to the person in charge of offering assistance and advice to customers or clients in a company. The recipient of these letters could be the customer service manager or any other person in the customer service department. There are many types of letters written to the customer service. The most common ones include inquiry letters to inquire information about products and services, complaint letters to file a complaint, and thank-you letters to thank a company for quality services. For any reason you may want to write to customer service, your letter must be formal.

The best letters to customer service are short and straightforward. Make sure to address the letter accordingly. For instance, if you know the customer service manager, address him/her by name. However, if you don't know his/her name or anyone in the customer service department, address your letter as "To whom it may concern". State your name and the reason for your letter. Convey your message clearly. Provide necessary information such as contact details. Be polite and professional even if you are filing a complaint. End the letter positively or by calling the recipient to action.

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How to Get a Refund

sample letter request for refund

View Question

Q: seek for refund ( Answered,   0 Comments )

Subject: seek for refund
Category: Reference, Education and News
Asked by: liznbone-ga
List Price: $50.00
Posted: 21 Feb 2003 01:57 PST
Expires: 23 Mar 2003 01:57 PST
Question ID: 165141
write a letter to a insititution seek for refund payment of the Tuition fee and give four reason why you chose to seek for refund.this should be written in fore diffrent ways.

Request for Question Clarification by easterangel-ga on 21 Feb 2003 02:06 PSTHi! What factors must be considered int he writng of refund letters?

Request for Question Clarification by kriswrite-ga on 21 Feb 2003 11:51 PSTIs this hypothetical, or a real-life situation? If it's real-life, can you offer more details? Thank you, kriswrite
Subject: Re: seek for refund
Answered By: rico-ga on 24 Feb 2003 12:59 PST
Hi liznbone, In most cases, schools and universities while have some written policy concerning full or partial tuition refunds. Common reasons for requesting a refund would include: Physical and/or mental illness, which prevents the student from completing all courses; Job relocation or loss of employer reimbursement eligibility due to involuntary job loss; Unexpected increase in job responsibilities; unexpected required change in work schedule; unexpected but required job-related travel, which prevents the student from completing all courses; other conditions which prevent the student from attending the college. In almost all cases, the school will require some type of supporting documentation to approve the refund request -- for example, a letter from the attending physician on his/her letterhead noting the student's impairment and a professional opinion about the student's inability to continue the course. I've selected "physical illness", "loss of job", "unexpected change in work schedule"; and for the fourth, "other circumstances", in this case the student's inability to get the appropriate authorization to enter a country. Please note that while I've tried to write each letter in different styles, they all follow the same basic format (an introduction, request for refund, explanation for request, supporting documentation) as they are all essentially for the same purpose: . regards, rico --------------------------- [First Letter] [Date] Financial Services [University Name] [Street address] [City], [State abbr.] [Zip] Dear Sirs: I am writing to request a full refund of my tuition fee of $220 for the extension course, "History of Macroeconomics" that began on February 10th, 2003. As noted in the requirements of "Tuition Refund" section of the University Student Manual, I have withdrawn from the course within the six-week time limit. A copy of that withdrawal slip is attached. Unfortunately, ill health has proscribed continuing my education at this time. In support of this claim, I've attached a letter from my physician, Dr. Holmes, where he notes that he has advised me to limit my physical activities, and feels that my illness is such that I should not continue traveling to the school at this time. If you require any further information from me, feel free to contact me at [address] or [phone number]. I appreciate your prompt attention to this matter and look forward to receiving the full refund. Sincerely, [Name] --------------------------- [Second Letter] [Date] Bursars Office [School Name] [Street address] [City], [State] [Zip code] Gentlemen: I recently registered for a Spring 2003 course that began on March 3rd, "Internet Business Administration" (IBA-101), as part of my ongoing career development plans. However, I was notified by my employer last week that I was to be laid off, and that the company would not reimburse me for further education or training. I've enclosed a letter from my ex-employer's Human Resources Department verifying this situation. While I apologize for having to make the request, as you can understand, my financial situation now dictates that I must ask for a full refund. Please contact me at [address] or [phone number] if you have any questions. I look forward to receiving the refund at your earliest convenience. Sincerely, [Name] --------------------------- [Third Letter] [Date] Office of Financial Services [School Name] [Street address] [City], [State] [Zip] To Whom It May Concern: My name is [Name], and I have been taking various courses at your school since 2001. While I have attended the first two classes of COBOL PROGRAMMAING (CSA-201, taught by Dr. McCarthy), my company recently promoted me to a new position that requires that I travel extensively over the next few months. Due to these circumstances beyond my control, I must withdraw from the course and request a tuition refund for the balance of the eight-week course. As you'll see, I've included a letter from both my supervisor and from Dr. McCarthy agreeing with my feeling that these new job responsibilities and travel will make it impossible for me to satisfactorily finish the course. While I realize that this type of refund is not common school policy, I sincerely believe that an exception should be made in my case. I hope you agree, and hope to hear from you soon. regards, [name] --------------------------- [Fourth Letter] [Date] Tuition Appeals Committee c/o Student Financial Services [School Name] [Street address] [City], [State] [Zip] Dear Sir or Madam: As you may know, I was accepted to study at the School of Languages for the Spring 2003 semester. However, as the attached letter shows, I have been unable to obtain a student visa in time for the beginning of the semester. While I am now in the process of obtaining a B-2 prospective-student visa, the U.S. consul has advised me that it is unlikely that the paperwork will be processed in time for me to begin the new semester. Please consider this letter as my written notice requesting a refund. As noted in your "Refund Policy of 2003" I have included a copy of my original acceptance letter, and the letter from the U.S. Consul rejecting my student visa application. I am hopeful that these issue will be resolved and I will be able to attend the School of Languages at a future time. For the moment, however, I must request that my money be returned as soon as possible. Thank you. Sincerely, [Name] _____________________________ Sources: (Requires Adobe Acrobat) Search strategy: Personal experience. "tuition refund" +request
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Sample letters to request a refund or reimbursement.

Asian Leaf Construction Bond Refund

sample letter request for refund


This is an Agreement between [Contractor Name], SSN [no. here], the ‘Contractor’ and [Company name], a [state name] Corporation, located at [address here].

Effective Date 

This Agreement becomes effective when signed and executed by all parties.

Agreement Termination

This Agreement remains in force until [termination date], or until ended by any party upon [duration] of advance notice to the other party.

Responsibilities & Payment –
The Contractor agrees to carry out such duties at times in such manner as the Company may direct.

[Optional Particular Deliverables]

The Company agrees to pay the Contractor for work performed as follows:

[Payment terms]

The Contractor accepts that no federal or state withholdings or deduction will be acquired or paid by Company on (his/her) behalf, and agrees to be liable to report and pay for the same.

The Contractor accepts that as a free contractor <he/she> will not be qualified nor entitled to any of the benefits afforded regular workers, that includes but does not limit to unemployment cover, heath benefits, holiday, profit distribution and annuity plans.

Rights –
TheContractor hereby allocates to the Company all the rights of formation and possession of all materials, thoughts and other physical and indescribable assets produced by or resultant from the work done under the terms of this Agreement. Contractor recognizes that all such assets shall be the belongings of Company. All trademarks, patents, copyrights, and products that result from the work done under this Agreement shall similarly be the property of the Company only.

Novelty –

The Contractor justifies that the work performed and/or assets created under this Agreement are original that have not been created previously and are not in the public domain. Contractor additionally warrants that the work shall be free of any hindrances and that Contractor has complete rights to allot ownership of work to Company.

Trade Secrets

Any information that related to the plans of Company and its business, including but not limited to objects, plans and patron lists, are to be deemed trade secrets of Company. Contractor agrees to sign and bear by a non-disclosure agreement in regard to the use and privacy of this information. Infringement of the non-disclosure agreement shall result in direct termination of this Agreement.
Non Competition

During the time of this Agreement, Contractor agrees to not, directly or in any other way, participate in the progress, production or promotion of any produce which directly or indirectly rivals with Company’s existing or identified future products or business. Contractor agrees not to involve in activities which contend with Company’s business where such actions could call on Contractor to disclose or use any confidential information or business secrets that belong to Company.
General Provisions

If the work is not performed timely mentioned herein, or if the work does not meet the specifications or quality requirements as stated by Company, or if for any other violation of any condition of this Agreement by Contractor, Company may, at its choice and upon written notice to Contractor, either (a) end this Agreement and demand a refund of all amounts paid to Contractor (upon the disbursement of which all rights in the work shall be allocated to Contractor), or (b) keep the work in its then existing state and stop additional payments to Contractor hereunder. The preceding remedies are not limited and shall be in addition to such other rights and remedies as Company may have under the regulation or this Agreement.

In any deed or suit to implement any right or remedy under this Agreement or to understand any condition of this Agreement, the winning party shall be entitled to make recovery of its expenses that includes, but does not limit to attorney’s fees.

Any changes to this Agreement must be signed by all parties.

IN WITNESS WHEREOF, the parties hereto have executed this Agreement.



Name: _____________________________________ Date: _____________

Title: _____________________________________

For [Company name]
Name: _____________________________________ Date: _____________

Title: _____________________________________

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Sample letters to request a refund or reimbursement.

sample letter request for refund
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