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Sample letter thank you for the interview

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Sample letter thank you for the interview
January 25, 2019 Anniversary Wishes 3 comments

A thank you letter can be a great little bit of icing on the cake of a great interview. In fact, studies show that 91% of interviewers appreciate being thanked for the.

Sample Letter #1


As you know, I've been in the process of applying for various employment opportunities over the past weeks. Recently, I received a very desirable offer to fill a position at an energetic and exciting company. Although both a resume exhibiting experiences and credentials suited to the job and a successful interview certainly contributed to my success, I feel that your willingness to speak as a professional reference on my behalf played a central role in the company's decision to offer me the position.

I am writing to express my gratitude for your time and consideration in support of my endeavors. Your perspective and encouragement mean a great deal to me. Thank you for all that you've done.

Sample Letter #2


Thank you for taking the time to write me a letter of recommendation. I could not have asked for nicer comments. Your letter paved the way for numerous interviews and a job offer from Doe Corporation, where I wanted most to work. The time you took to write that letter will have a significant impact on my life for years to come. I hope I can reciprocate the favor.

Sample Letter #3


Thank you for your kindness in agreeing to write a letter of recommendation to accompany my application to medical school. I have wanted to study medicine since my biology class in the eighth grade, and have selected extracurricular activities that would be consistent with that goal. My university grades are good, and I have been a volunteer at the local hospital for the past year. I will soon have a preliminary interview with a selections committee, but before that interview I need to secure letters of recommendation.

The admissions committee informs successful candidates approximately four months after the submission deadline. I will inform you of the results as soon as I receive them.

I know it takes a lot of time to write a letter of recommendation, and I deeply appreciate your kindness. I will do my best to deserve your confidence. Thank you very much.

Sample Letter #4


I can't thank you enough for telling Jane Doe about my chef service. The Doe's have signed up for the full service and they know several more people who might be interested. Thank you for taking the time to tell your friends. I'll do my best to deserve your confidence.

Sample Letter #5


Please accept my sincere thanks for your letter of reference for my service as a housekeeper. Although I was very sorry to leave your employ, thanks to your letter I have obtained an excellent position with the Doe family here in Springfield. I will miss your family very much, especially during the summer. I hope you will enjoy your new home in Georgia, and wish you much happiness in the years to come.

Sample Letter #6


I want to express my deepest gratitude to you for the recommendation you made on my behalf. You went the extra mile to assist me, and I have gained a significant benefit because of you. I know that your recommendation played a significant role in helping me obtain the opportunity I was seeking.

Without your recommendation, I do not feel that my application would have made the same impact. You are a pillar in the community and highly respected by everyone.

Thank you once again for your powerful, well-thought-out recommendation. It means a lot that you would take time out of your busy schedule to help me succeed. If I can be of any service to you in the future, please don't hesitate to contact me.

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Guide to Write This Letter ❯

Susan P. Joyce offers sample formal job interview thank you letters and notes.

Thank-You Letters

sample letter thank you for the interview

After an interview, it’s important to follow up with a thank you note as soon as possible. Your thank you note gives you a chance to reiterate your interest in the job, highlight important qualifications, and follow up on any details you were unable to mention during the interview.

A thank you note also shows your interviewer that you appreciate their time and are eager to hear from them soon. Read below for tips on how to write a thank you letter after an interview. Then use the template below to start your thank you note. Simply replace the generic information in the template below with your information. Personalize the letter so it focuses on your appreciation for the interview, your interest in the position, and the assets that qualify you for the job.

What to Include in Your Letter

Use the first paragraph to thank the interviewer for taking the time to meet with you. Mention your interest in the job and how enthusiastic you are about it. You might also mention something small about your interaction to jog the employer’s memory about you (for example, if you found out you are from the same hometown, or that you root for the same sports team).

The second paragraph of your thank you letter should (briefly) include the reasons why you are an excellent candidate for the job. List specific skills that relate to the job you interviewed for. The more detailed you are, the more the interviewer will remember about your qualifications.

The third paragraph(optional) can be used to mention anything that you didn't bring up at the interview that you'd like the employer to know. You can also elaborate on a point you felt needed more time. This gives you another chance to make a good impression, especially if you remembered something you should have said after the interview. If you feel that the interview did not go well, you can also use this paragraph to (briefly) explain why you were off your game, or to re-answer any questions you struggled with in the interview.

In your closing paragraph, reiterate your appreciation for being considered for the job and let the interviewer know you are looking forward to hearing from them soon.

Your Signature (hard copy letter)

Tips for Writing a Thank You letter

Send it quickly. Send your thank you note as soon as you can after the interview—you want it to be received while the employer is still considering candidates. Your well-written message or letter may be what secures you a second interview or a job offer.

Email vs. Letter. If time is of the essence, send a thank you letter via email. When you are sending your thank you letter via email, the subject line of the message should include your name and the job for which you interviewed. The subject should also include the phrase “Thank you,” so the recipient knows the purpose of the email. For example, the subject could be “Firstname Lastname, Position XYZ – Thank You.”

Read samples and templates. When writing a thank you letter, check out some sample thank you letters to get a sense of what you might include in your letter. You can also use the template below to help you write a thank you letter after a job interview. The template includes tips and advice on what to write in each paragraph of your message.

Edit, edit, edit. Before sending, be sure to proofread your letter. If possible, have someone else do so as well. Double-check name spellings and titles. Sending a sloppy letter will not enhance your chances of getting called back.

Job Interview Thank You Letter Template

Download the Word Template

Job Interview Thank You Letter Template (Text Version)

Morgan Applicant
123 Main Street
Anytown, CA 12345

September 1, 2018

Carson Lee
Director, Human Resources
J & L Jewelry Store
123 Business Rd.
Business City, NY 54321

Dear Mr. Lee,

I’m writing to thank you for the time you spent with me during the interview for the retail sales position at the J & L Jewelry Store. I’m excited about the potential opportunity to work with such an excellent company.

I believe I’m a perfect match for this job because I am experienced in jewelry design, as discussed during the interview. Furthermore, working at a large department store's jewelry counter has allowed me to meet and collaborate with many people, which I enjoyed. I’d also like to add that I won an award for one of my jewelry designs while I was in college. My knowledge of what makes great jewelry design is a plus.

Thank you again for the interview, and I hope to hear from you soon. My cell phone number is 555-555-5555 and my email is


Morgan Applicant

Sending an Email Thank You

If you are sending a thank you via email, you can remove the contact information and date at the top of the letter. You also only need to include a typed signature at the end of the letter. Beneath your typed signature, include your contact information (at least your email and phone number).

Job Interview Thank You Email Example (Text Version)

Subject: Thank You for the Job Interview

Dear Mr./Ms. Lastname,

Thank you for spending time with me during the job interview for the open receptionist position at Johnson & Gamble. I was excited to learn so much more about the company during our interview, and I believe it’s a very impressive company.

My skillset makes me the perfect fit for the receptionist position. I have several years of experience answering different telephone systems, along with great communication skills. Plus, I truly enjoy working with people.

Thank you again for the interview, and I hope to hear more about the open position in the near future.


Your Name
Phone: 555-555-5555

Sending a Handwritten Thank You Note

If you are sending a handwritten thank you note in a notecard, you do not need to include the contact information and date at the top of the note. You also do not need to type your signature at the end. However, make sure your signature is legible, so the recipient knows who you are.

Thank You Note Example (Text Version)

Dear Mr./Ms. Lastname,

Thank you so much for the interview for the sales position at the G Sports store in North Airington. I love G Sports as a customer, and I know I will be a great addition to the sales team because of my experience in sales and my background in sports.

Since G Sports features so many types of skiing equipment and other winter sports, I believe my experience as a competitive skier will be a great advantage.

Thanks again, and I hope to hear from you soon.


Your Name

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How to Write a Thank-You Letter After an Interview

sample letter thank you for the interview

Thank You for Interview Letter Samples

After interviewing with a prospective employer, instead of waiting for a call back, sit down and write a thank you for interview letter. This letter can be hand-written, typed, or even enclosed in a card. Ideally your thank you should be mailed. In rare circumstances an email can be appropriate, especially if the interviewer is under a short dead line.

Consider the customs of the company to which you’ve applied. If this is a high-tech business, perhaps an email is your best choice. If it is a small mom-and-pop family business, a personal note might leave a better impression than a polished letter.

The important thing is to send your thank you for interview letter as soon as possible. Here are some sample letters to help get your started.


Dear Mr. and Mrs. Williams:

Thank you for letting me talk to you about the mechanic’s position while you continued to take care of your customers. The sunny day sure brought them in—it seemed like everyone wanted to buy a bicycle yesterday!

I like the fast-pace and fun-filled atmosphere at your store. I think that my experience repairing bikes for Adventure Cycling (and my love for cycling) makes me a good choice for head mechanic.

Now that spring is here, you’ll need someone who can step right in. I’m available to start immediately. Thanks again for your time!



Dear Ms. Burton:

I’d like to express my gratitude for speaking with me this morning about the staff reporter position at M&N Newspapers. I know that time is precious when there are deadlines to meet!

I learned about deadlines when I served as editor of my college newspaper. Not only did I write the weekly editorial, I was responsible for the timely input of all staff reporters. My passion for journalism and practical experience in newspaper production should make me worth your consideration.

I am anxious to start my career with your paper. I will follow up with a call next week. In the meantime, if you have any more questions please call my cell at 555-3029.


After securing a great position, you’ll find thank you note samples for new employers on our employment thank you letters page.

Thank you note examples that can be used on the job, can be found on our business thank you notes page.

If you want to create a positive, lasting impression with employers, you need to master the interview thank you email. Get 3 tried and true email templates.

Thank You Email After an Interview: 6 Samples for All Jobs (+Tips)

sample letter thank you for the interview

Done with your interview? Did you give your 200%?
Do not worry since you still have the last chance by sending a thank you email after an interview.

Over the years, a lot of things have changed in the hiring process. Shifting from telephonic interviews to Skype interviews, from group discussion rounds to filtering candidate’s resume via ATS bots, etc. Although one thing that isn’t going to change anyways is the basic etiquettes of thanking the recruiter. Sending a short thank you email after an interview would definitely give you plus 10 marks. 

In case your interview didn’t go well, you can still show your concern towards the position through a thank you mail. It cannot change the recruiter’s decision if you really sucked at the interview. However, referring to few of the sample thank you email after an interview can definitely help you if there is a head to head difference between you and the competitor candidate. You can mark the heroic impression with just one email.

Think about it!

If you are still Preparing for other interviews. We suggest you go over how to get prepared for interview and 17 common interview questions. If you are still applying for jobs, learn updating resume to get more interview calls.

Why you should consider sending an interview Thank You email?

Let us now get to the point on why are thank you letters that important? At first place, it becomes your good manners to thank him and appreciate for his time. Plus it can be your last opportunity to come in the limelight.

Moreover, a lot of time when we give an interview, we get nervous. It is most obvious if the hiring managers throw an unplanned question that you didn’t think would come across. Consequently, we sometimes fail to give our 100%. In that case the best thank you email after an intwerview can be a savior.

These thank you notes can even be used for your self-branding. Think about highlighting your “THE BEST” characteristics and selling yourself to the interviewee.

6 Must have details in the best thank you Email after an interview

1) Professional subject line

The first thing that will catch the recruiter’s attention is the subject line in the thank you email. It should be professional and to the point. It is best advised to mention the word ‘Thank you’ with your purpose of sending the mail. You can even write your name or the job title given in the description or both.

Sample follow up email subject lines are listed below:

  • First name last name- Job title
  • Thank you for your time
  • Getting in touch- follow-up for an interview of (job title)
  • Checking in about (job title) interview
  • Staying in touch – First name last name, Job title

2) Word of appreciation

Your purpose of sending this email is to appreciate the recruiter’s efforts to interview you. So include more and more phrases of appreciation. Be humble and polite while you are mailing your message.

  • I sincerely enjoyed our conversation…
  • Thank you very much for your valuable time…
  • Thanks for a healthy conversation…
  • It was great to meet with you and your team…

3) Customization

When you will write a follow-up email after interview, remember to customize it and not just copy paste it via google. You can refer to any specific point that the recruiter mentioned in an interview or any of your strong trait to highlight. This shows that you are really serious about the position and is looking forward to continuing a sustainable relationship.

The following thank you mail was drafted by a PR executive.

Wrong (conventional message)

Subject line: Follow-up for the interview of PR executive

Dear Rachita,
I hope you’re doing well!
I’m writing to follow up on the interview of Account Executive.
It was great to meet with you and the team earlier and I’m looking
forward to your update. Please let me know if there’s anything else I
can provide to assist in the decision-making process.Right- (customized message)

Subject line: Follow-up for the interview of PR executive

Hi Rachita, (be specific while addressing the HR)
Hope you are doing well. 
I am reaching out to you to say thank you again for your time and
consideration. I enjoyed talking to you and Shobhita during the interview.
I especially enjoyed discussing your need for someone, who can create
value in PR communication. 
In our conversation, you mentioned that you are hiring PR executive
for Entertainment media and Automobile sector as well.  I would like
to inform you that, I don't want to restrict my choices to entertainment
for now as I am at the most initial stage of the career. I would be
interested to opt for any of the clients for Avian WE. it is just that, I am
sincerely aspiring to be a part of Avian. Moreover, if you need I can even
walk-in to have a fruitful conversation.  
Also, after our conversation, I am sure that I can do really well when it
comes to creating stories out of anywhere and everywhere. please get in
touch with me if you want to discuss anything more about my profile and
work efficiency. 
Sincerely, looking forward to your update. Kindly let me know if I can
provide any further assistance in the decision-making process. 

4) Reflect interest

The most important purpose of writing these emails is reflecting your concern towards the position. When your email would pop up in the recruiter’s inbox, he would definitely invest time in looking at it. So if you want the recruiter to take interest in you and your message, first reflect your interest for the position.

Wrong- (Boring thank you email after an interview)

Subject line: Thank you for your time

Dear [Interviewer’s name],

I would like to take a minute of yours to sincerely thank you for your time
yesterday, I really enjoyed our conversation and enjoyed learning about
the <Job Title> position overall. I hope you did as well.

It sounds like an exciting opportunity to me, and seems like an
opportunity I could excel in! I’m looking forward to hearing any updates
from your side. Moreover, please don’t hesitate to contact me if you
have any questions or concerns in the meantime.
Thanks again for the great conversation.
Best Regards,
[Your name]Right- (Interesting follow up email letter sample)

Subject line: Thank you for your time

Dear [Interviewer’s name],

A sincere thank you for your time yesterday — it was a heartful pleasure
speaking with you about the Account Executive role. From our
conversation, I am sure that [Company name] has an energetic and
hard-working environment to work with.

Making it precise, I enjoyed discussing your need for someone who can
create value in the emerging organization like yours. I like approaching
complex challenges with a holistic approach. Moreover, I’ve continued
focusing more on my skills set since our meeting. Over the last few years,
I’ve encountered with many of the complex projects of research and
planning. we discussed: roadblocks in client budgets and lengthy
decision-making processes. In this process, I have efficiently worked with
patience and concentration delivering quality results.

While counting my relationship management with clients, I am focused
on building trust and boosting credibility. Plus, I’m excited about the
prospect of bringing that skill set to [Company name]. If you need any
further information, please feel free to contact me by email or phone.

Thanks again,

[Your name]

5) Request to get in touch

Your email is serving two purposes- one is obviously the appreciation mail and another is following up. In your mail, you should ask the recruiter to get in touch with you if he wants to clear any query or learn about anything else.

6)Remember word limit

These emails aren’t meant to be very long. 75% of the hiring managers will hardly devote time to read the entire mail. So you have to make an impression in fewer words as possible. Even you are writing a lengthy email, take care to mention important points at the initial paragraphs of the email. The standard word limit for any thankyou email should not exceed 150 words.

What is the right time to send follow up emails after an interview ?

A lot of time, our emails get ignored and aren’t considered important. But at the end of the day, it all depends on you. You need to think of the right time to send any professional email to be considered.

If you’re sending a thank you email after an interview, It is always recommended sending it the first business day after your interview, around lunchtime.

Therefore, if you were interviewed on any day from Mon-Thur, send it the very next day. If you were interviewed on a Friday, send it on Monday at lunchtime.

Refer these professional interview Thank you Email samples to send after an interview:

Sample Thank You Email 1 :

Subject line: Staying in touch

Dear [Hiring manager’s name],
Hope you’re well.

I’m reaching out to say thank you again for your time and consideration.
I sincerely enjoyed conversing with you and others at [Company name].
Being specific, I found the details you shared to be very motivating. I felt
as if you were aspiring to build my career in [your shared industry], I’d
love to learn more about how you’ve developed and applied your skills.
I know you’re busy, but if you can at least devote 10 minutes, it would be
great to have an inspiring conversation with you. Are you available for
a phone or a small chat sometime in the next few days?

Thanks again,
[Your name]

Sample Thank You Email 2 : 

Subject line: Thank you – (your name)

Dear (Mr./Ms. recruiter last name),
Thank you once again for sparing time and meeting me today about
the (Position name) role. I am really excited to learn more about the
position and (Company X).

After our fruitful conversation, I really feel that my (skills/experience
in a given specialty) are absolutely perfect to work for your organization.
If you feel that there is anything else I can provide in order to assist your
decision, please get in touch with me. I am sincerely looking forward to
hearing from your end.

Kind regards,
(Your name)

Sample Thank You Email 3 :

Subject Line: Thank You | Senior Project Manager Interview

Dear Ms. Smith,

I greatly appreciate you for the time you devoted to meet me yesterday
afternoon to discuss the Senior Project Manager Position. I am keen to
learn more details about the company and I enjoyed discussing the
details you shared about the collaborative organizational culture.
Now I am getting even more excited to be the part of your organization
and fit in for the role. In addition to our conversation, I want to mention
my records of organizing successful project launches under strict deadlines.
Moreover, I also have 2+ years of multimedia production and editing

Kindly let me know if there is any additional information I can provide.
Thank you again for your time. I hope to hear back from you and have
the opportunity to continue our discussion about the role.

First Name Last Name

Moreover, the next time when you come across any telephonic/face-to-face/video interview remember the basic courtesy. This might be your ultimate chance to hit the bull’s eye.

Good luck!

To get more interview calls,check your resume against job description. Find out skills required for the job, optimize resume with keywords as per recommendations. Get to pass ATS and get more interview calls.

Sanskriti P

WATCH THE VIDEO ON THEME: Sample thank you letter ***

A sample thank you for interview letter can help you determine the best type of correspondence to send after you go on a job interview. Sending a thank you.

sample letter thank you for the interview
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