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Sample thank you letter for quick response

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Sample thank you letter for quick response
September 15, 2018 Anniversary Wishes 3 comments

Sending a business thank you letter is a great way to build rapport with your contact and and other business contacts your dedication to the professional relationship. No matter the occasion, a quick follow-up is best for sending thanks. For instance, if you interview with a group, having a unique response to each.

Thank you letters are a great way to express your appreciation for people’s help. However, they can also help you in a number of ways. A thank you letter can help you maintain contact with someone in your network. It can help you remind a hiring manager why you are a good fit for a position. It can also show your supervisor that you are professional and polite.

Make sure you know both what to say in your letter, and also whether to send your note as an email, letter, or card. Saying the right thing using the right format will impress your recipient, and make him or her feel appreciated.

Email vs. Paper vs. Notecard Thank Yous

How you send your thank you letter depends on many factors. Email is pretty much the standard for business communication these days. If a prompt follow-up is essential – for example, if you want to express gratitude for the opportunity of a job interview before the hiring committee makes its decision – email is the way to go.

Print thank you letters can take the form of an informal, handwritten note or a formal, typed letter. How you write the letter should show your understanding of the company and person you are thanking. If you know you have time to relay your thanks by mail, a written thank you shows that you've taken an extra step to show your appreciation.

More traditional companies often prefer either a typed letter or a handwritten note. However, if you want to really personalize your message of thanks (for example, if you are thanking a coworker whom you’ve worked with for years), consider a handwritten card.

What to Include in a Thank You Letter

No matter what form you use to send your thank you note, there are certain components you should always include.

Address the person appropriately. At the start of the letter, address the person with a proper salutation, such as “Dear Mr. Lastname.” or “Dear Firstname.” If you know the person well, use the person’s first name. Otherwise, address him or her as Mr., Ms., or another appropriate title.

Say thank you. Get to the point of your note quickly. Say the words “thank you” in the first sentence or two, so the person knows why you are writing. If you are sending an email, include the phrase “Thank You” in the subject line as well.

Give (some) specifics. Make sure you specify what you are saying thank you for. Go into a bit of detail, so the person understands exactly what you appreciate. For example, if you are saying thank you to someone who gave you job advice, explain exactly what you found to be most helpful. If you are saying thank you after a job interview, remind the person of a particular moment from the interview (or remind him or her why you are a good fit for the job). A bit of detail shows the person what you really appreciate, and why.

Say thank you again. Before signing off, reiterate your appreciation.

Sign off. Use an appropriate closing, such as “Best,” or “Sincerely.” Then end with your signature (handwritten and typed if it is a letter, handwritten if it is a card, and typed if it is an email).

Tips for Writing a Thank You Letter

Send it as soon as possible. Write and send your note as soon as possible. Don’t delay in sending your thanks, especially after a job interview. Not sending a thank you letter after an interview can hurt your chances of getting hired.

Be positive but sincere. Express your gratitude, but don’t go overboard. People can tell when a thank you note is insincere. For example, if you are thanking an employer after resigning from a job, you should express your thanks, and focus on what you liked about working there. However, don’t lie and say you loved everything if you didn’t really. Focus on the positives, but don’t lie.

Personalize each letter. Personalize each thank you letter you send. For example, if you send thank you notes to everyone you interviewed with for a job, add something to each note about your specific conversation with each person. Don’t simply copy and paste the same message for each person – this will come across as insincere.

Keep it brief. Thank you notes should be short. Keep your note no longer than a couple of concise paragraphs.

Edit, edit, edit. A thank you note in the workplace must be professional. This means it should be well written and error free. Proofread your letter carefully before sending it.

Sample General Thank You Letter

Download the Word Template

A printed letter, sent by mail, will have your contact information as well as that of your recipient at the top of the page:

General Thank You Letter (Text Version)

Jason Jones
123 Main Street
Anytown, CA 12345
555-555-5555
jason.jones@email.com

September 1, 2018

Cedric Lee
Account Manager
Acme Rental
123 Business Rd.
Business City, NY 54321

Dear Mr. Lee:

I hope you are well. I just wanted to say thank you so much for writing me a letter of reference for the job at Acme Retail.

I really appreciate you taking the time to write the letter. I am happy to announce that I have a second interview with the company next week! I will let you know how it goes.

Again, thank you so much. I greatly appreciate your assistance with my job search.

Best regards,

Jason Jones [handwritten signature]

Jason Jones

Email Thank You Letter Sample

When sending an email letter, as opposed to a traditional mailed one, there is no need to include your return address or your address at the beginning of the message. Simply list your contact information in your signature.

Subject: Thank you!

Dear Ms. Lee,

I would like to thank you for the invaluable support you provided to me during my recent career search.

When I began this search, I had very little idea how to go about it – or especially, how to network to discover new job opportunities. The information and advice you gave (and, in particular, the list of contacts you shared with me) made all the difference in helping me to focus my job search.

I’m happy to report that I have just accepted a new position with ACME Auto! Again, thank you so very much. I greatly appreciate your generosity.

Sincerely,

Terry Lau
123 Main Street
Anytown, CA 12345
555-555-5555
terry.lau@email.com

Sending a business thank you letter is a great way to build rapport with your contact and and other business contacts your dedication to the professional relationship. No matter the occasion, a quick follow-up is best for sending thanks. For instance, if you interview with a group, having a unique response to each.

Thank you for your prompt response! We appreciate...

sample thank you letter for quick response

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

I was pleased to see that you provided such a quick response to the application I sent in. You may know that searching out a new job can often be a sad time, especially when you get no acknowledgment that anyone is taking note of your application.

I recognize that you do not have any open positions at the moment with your firm but would ask that if any positions do open up shortly that you bear me in mind. I thank you again for taking the time to respond to my initial application and would love to have the opportunity to work for you shortly.

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -

Thank you letter sample for an answer, a reply, or response.

Further things to consider when writing thank you letters to management

Thank You Letters

Thank-you letters are letters written to politely acknowledge a gift, service, compliment or an offer. Simply put, these are letters you write to express your gratitude and appreciation for someone's thoughtful actions. You can send a thank-you letter after personal events, an interview, networking events, after receiving a gift or donation, etc. A thank-you letter is always special in that it lets the recipient know that what he/she did was greatly valued and appreciated. The letter should be sent promptly and when the events are still fresh so that it can be more meaningful.

Thank-you letters should be warm, personal, and sincere. Begin with the two magical words "Thank you," and address the recipient in a way that feels most natural. Be clear about what you are thanking the person for. Let the recipient know why his/her specific gift or actions are cherished and why they are important to you. Inquire after the recipient's well-being and share some information about your life. Let him/her know that you are thinking about him/her and mention the next time you may want to meet. To wrap things up, thank the recipient again and let him/her know that you value his/her friendship.

Letters to Management

Letters to management are letters written to the personnel or department that controls and makes decisions for a company or organization. These could be job application letters to apply for jobs, complaint letters to raise complaints, inquiry letters to request information, etc. Under all circumstances, all letters written to the management should be formal, contain all the necessary information, and free of grammatical errors. They must also be typed in a legible and professional font. Make sure not to include any sensitive information especially when the letter is not addressed to a specific person.

Before writing letters to management, you need to think about what you want to achieve and exactly who you are writing to. Use proper address and salutation. If you do not have an existing relationship with the recipient, introduce yourself in the first paragraph. Start with the most important information and go directly to the point. Keep it brief. However, if your letter is relatively lengthy, break it into short paragraphs. If there are any attachments, make sure to mention that in the letter and give a brief description of what they are. Finish with an expression of appreciation and give your contact details.

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thank you for your quick response and your understanding

sample thank you letter for quick response

Tips

This thank you note is a courtesy that builds good will. Make it brief, to the point, and sincere.

Steps

1. Express thanks for the reply or response.

Sentences
  • I want to thank you for your timely response to our request to have the front door lock repaired.
  • Thank you for your prompt reply to my inquiry about scheduling a tour through Kansas next summer.
  • Thank you for sending me replacements for the roses damaged in shipment.
  • Thanks for responding to our questions on such short notice.
  • I appreciate your taking the time to send me a list of our classmates.
  • Thank you for returning the questionnaire in such a timely manner.
Phrases
  • am glad we were able to
  • am grateful for
  • appreciate the time you took to
  • appreciate your sending the
  • appreciate the effort you expended
  • appreciate your quick response
  • enthusiastic reply to
  • for your help and cooperation
  • for responding to our
  • for your timely response
  • for honoring my request
  • for replacing the
  • for returning the questionnaire
  • for sending me the
  • for your prompt response
  • for replying to my
  • for taking the time to
  • for your prompt attention to
  • for the information you supplied
  • for your response to our
  • in such a timely manner
  • on such short notice
  • thank you for
  • to clear things up
  • to answer my questions
  • to resolve this problem
  • your delightful response to

2. Explain the benefit that has come or that you anticipate will come from this action.

Sentences
  • We can all rest more easily now that we know our quarters are safer.
  • The early arrival of these materials will help us in our recruiting efforts.
  • The bulbs arrived in good condition, and I plan to plant them immediately.
  • We needed the information for our annual report that we must file by January 31. The information you provided was very helpful.
  • Your efforts will help us in our plans for a class reunion in July.
  • The information you gathered has helped us prepare a convincing argument for closing the road leading to the old mine.
Phrases
  • am happy to inform you
  • are grateful for this information
  • arrived in good condition
  • because of your response
  • because you responded so quickly
  • because of your suggestion
  • couldn't have done it without
  • just what we needed
  • needed the information for
  • never could have done it
  • should see the results of
  • thanks to your prompt reply
  • the information we gathered will
  • the information you provided will
  • want to let you know that
  • want you to know
  • will prove very useful as we
  • will help us in our
  • will be well worth the
  • will make our work easier
  • your efforts will help us to

3. End with a positive statement.

Sentences
  • On behalf of all the tenants, I thank you for your quick action.
  • We look forward to working with you on this tour.
  • Your warranty is exactly as you stated. Thank you.
  • We will try to give you more time in the future.
  • We hope you will join us for the big event.
  • Thank you for your input.
Phrases
  • always welcome your insights
  • always welcome your comments
  • because of your obvious concern
  • can always count on you
  • enjoy my dealings with you
  • for your help and cooperation
  • for your prompt attention
  • for your input
  • for your help
  • glad we are able to
  • hope you will be able to
  • in the future
  • is exactly as you said
  • offer more opportunities
  • on behalf of all the
  • our commitment to excellence
  • thank you for
  • the immeasurable effects of
  • want to thank you for
  • was most welcome
  • will make things easier for
  • your help was invaluable

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This letter is to extend our thanks and kudos to the Haverhill emergency response team and the professionalism of their response to a cardiac.

Thanks You Letters

sample thank you letter for quick response

Thanks for your prompt response to this matter.

Lo que quiero decir es Gracias por su pronta respuesta a este asunto. Quiero que me contesten rápido pero no quiero que suene como una orden, sino como un pedido. Además espero haber utilizado la palabra Thanks adecuadamente. Gracias por la ayuda.
Usually when it is a business letter they say: Thanks for your prompt response in this matter.
Me gusta como suena. Es lo que estaba buscando. ¡GRACIAS!
Thank you in advance for your prompt response to this matter.
Thank you in advance for your prompt attention to this matter.

SM
"In this matter" does make sense, atleast to me. I ran it by some other American friends too and they all agreed you can say it that way. "Reponse to this matter" literally means that you're responding to the matter (matter meaning problem). However, "Thank you for your prompt response in this matter" means Thank you for your prompt response (to me) in this situation. I guess really it depends on what you're asking them to do. If you're asking someone to take care of a problem by themselves it would be "To" but if you're asking them to get back to you or to respond to you it's "in."
I don't think "in this matter works." It might be grammatically correct but it just sounds wrong. "Thank you in advance for your prompt response to this matter" is a very common way to politely end a letter in which you are requesting someone do something.


Also "I will appreciate your prompt response to this matter" is wrong. It should be "I appreciate your prompt response to this matter."
Xewells,

I'm going to continue to disagree with you. "In this matter" in this context does not sound right to me. I've never seen that in a business letter. In the context that the original poster gave, "Thank you in response to this matter" is the best option.

If you google both sets of phrases in quotes, you get about 4 times as many for "to this matter" as you do for "in this matter."
Ok, I appreciate your disagreement. However, I did 2 google searches. "RESPONSE IN THIS MATTER" Returned 18,200 results. "RESPONSE TO THIS MATTER" Returned 19,300 results. Given this, I would say that both are acceptable. "to this matter" may be slightly more common, but I think they're both accepted.

Let me know...

I googled the entire phrase that is in question, not just the last part of the phrase.

What do other native English speakers say? I'd like to hear more opinions on this.
Thanks for your prompt response to/in this matter.

Both sound correct to me and both appear in publications I've read.

It would be like saying... I'm going for/on a walk. It's not one or the other. They're both correct.
I believe that they are both correct, but "response TO" seems more common to me - it's certainly what would flow most naturally out of me if I were writing it.

One thing (and I know it's far too late for the original poster) - no one will think twice about it if you use "thanks", but for a formal business letter, I think "Thank you" is the standard - thanks is slightly more casual (though it's really not an issue that will make or break your business relationships.)
WATCH THE VIDEO ON THEME: Sample Thank You Letter

Thank you for your prompt reply. Thank You letters to management. These include templates for thank you letter to your boss, professional thank you letters, .

sample thank you letter for quick response
Written by Samujar
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