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Thank you email to colleagues for support

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Thank you email to colleagues for support
June 16, 2019 Anniversary Wishes 5 comments

Thanks a lot dearest colleague for your support and help in the . Sometimes you have to get a little more creative than just firing off an email.

"As we express our gratitude, we must never forget that the highest appreciation is not to utter words, but to live by them."

- John Fitzgerald Kennedy

When it comes to our professional lives, our coworkers and colleagues become important for us at several levels. The interactions that we have with them for the purpose of work or otherwise, help us form some of the greatest professional and personal bonds. They act as a support system, guiding and helping us through our work and problems. It is therefore quite natural that there will be occasions wherein they have helped us in one way or another, and thus, expressing our gratitude becomes necessary. Saying a simple 'thank you' makes them feel validated for the effort that they've put in.

There are several ways in which one can thank one's colleagues for the help that they've extended, but it has been seen that writing thank you notes for coworkers is one of the most effective ways of expressing one's gratitude towards them.

Situations for Writing a Thank You Note

There are several situations in which one can send a thank you note to one's coworkers or even the entire team. The following are certain examples.
  • Your coworkers help you accomplish your personal/department target.
  • Your team finishes a project well before the deadline.
  • Your coworker goes out of his/her way to help you with your work.
  • Your coworker handles your job profile while you are on leave.
  • Your coworker(s) make special efforts to celebrate an important event in your personal life.
  • When you are retiring from work or leaving the company.

Factors to Consider

When you write a thank you note, try and personalize it since you are showing your gratitude which comes out best when you have written a note on your own. The note itself makes the person to whom it is addressed to, feel special. Given below are a few points that you should bear in mind while writing a thank you note on your own.
  • If the coworker is fairly close to you, then you can use an informal form of address and not include your last name, otherwise you might just want to keep the letter within the limits of professionalism.
  • Mention the reason behind you thanking him or her and honestly describe how the help or the gift received from him or her actually helped you in other ways as well.
  • Do not forget to mention "Thank You" because these words will make your letter meaningful and will bear the gist of all the efforts you have taken to send this note.
  • If it is a project that your coworker(s) helped you to complete, do mention how it would have been impossible to complete it without their help.
  • You can also ask your coworker about his or her family without sounding overtly inquisitive. You can generally ask about the welfare of the family members.
  • Make sure that you mail your thank you notes and do not hand it out to your colleagues or coworkers at the office.

Sample Thank You letters

1. When writing to thank them for attending a personal event ...

Points to Remember

  • A hand-written note is more effective in conveying your emotions than a typed and printed note.
  • Depending on how close you are to the person, you can refer to them on a first name basis - especially if it is an event such as a wedding reception or the like.
  • You can include humor in informal notes.
  • You can include an anecdote from the workplace to give it a more personal touch.



Dear (Name),

Thank you so much for attending my wedding reception. It made me feel really special and loved that you took out the time to make it to the function.

The gift was really beautiful and Elaine has already started using the vase to arrange all the flowers that she grows on the farm.

I'll see you at work on the 25th. Waiting to be greeted by your ever-smiling persona.**


** Refer to a personality trait only if you're really close to them.

2. When writing to thank them for a project they guided you on ...

Points to Remember

  • Keep it formal.
  • Mention how their guidance helped you to attain the goal.
  • Thank them for taking the time to help you.
  • Express the wish to work with them in the future.



Name of the Organization

Dear Mr/Ms. (Name),

I want to extend my deepest appreciation for the support and help that you have lent me on my recent assignment. Thank you for taking the time and helping me with the doubts that I faced. Without your help and timely guidance, I would not have been able to complete the assignment on time, in such a proficient manner.

I was fortunate enough to work with you and get the chance to learn under your expert tutelage. Your willingness to share your abundant knowledge and expertise in this field has helped me grow professionally, in a short span of time.

I will be implementing all the suggestions that you have given me and look forward to working with you in the near future.

Thank you once again for setting such a fine example for me to follow.


3. When writing to thank them for filling in when you were on leave ...

Points to Remember

  • Keep it formal
  • Thank them for handling extra work.
  • Offer to return the favor.



Name of the Organization

Dear (Name),

I want to extend my deepest gratitude to you for handling my profile while I was on leave. I have always admired your time-management skills and expertise in the subject, and I could spend the time away from work with the knowledge that I have left things in very able hands.

It must not have been easy for you to manage both profiles and I thank you once again for taking the trouble. If there is ever a time when you need to take leave from work, please feel free to ask me for help.

Thanking you,

4. When Writing to thank them for being a part of a team in a project completion ...

Points to Remember

  • Appreciate the team work that they have put in.
  • Thank them for always being able to count on them for working under pressure and ensuring timely delivery.



Name of the Organization

Dear (Name),

Thank you for being a part of the team and seeing project (Name) through till the end. Your knowledge in the subject and expert advise on the varied aspects of the project helped make it one of the best assignments that we have handled thus far.

We are grateful for the long hours of time that you put into this project, which involved working under pressure on most days and ensured a timely delivery.

Hoping to work with you in the near future.


5. When writing to thank them while retiring ...

Points to Remember

  • Keep it simple.
  • You can either write a formal, generic letter for everyone in the office or a personalized letter for certain people there.
  • When writing a personalized letter, try and mention an incident or a quality about the other person.
  • Thank them for their support.

Sample 1. (Formal Letter) **

** Can be sent to many people via mail.

Name of the Organization

To All My Esteemed Colleagues,

This will be my last week here at (Name) and I'd like to take this opportunity to thank each and every one of you for being a part of this journey. 15 years have passed by and I have had the opportunity to learn so much from all of you during this period.

All of you will be sorely missed, and not a day will go by without my remembering all the special memories associated with this place that you'll helped create. I will miss the pleasant and encouraging work environment here and will especially miss working with such a competent and efficient team. Thank you everyone for always being there and giving me the constant support and encouragement.

I wish you all the very best in life and hope that we meet outside the parameters of work soon.


Sample 2. (Informal Letter) **

** Can be sent to a single person via mail or as a hand-written letter.


Name of the Organization

Dear (Name),

As I prepare to retire from the position of (Name of the position) on the 30th of this month, I would like to take this opportunity to thank you for being such an esteemed colleague and a wonderful friend to me throughout my tenure here. The last 15 years would not have been the same without having a prolific team player such as yourself working with me and giving me the opportunity to learn so much in the bargain. I want to especially thank you for all the support that you've extended towards me in all these years.

Thank you again for the beautiful retirement party. It was really very special and I was touched at all the wonderful things that were said. I will definitely miss coming into work and working with you.

All the best in all your future endeavors and I hope to catch you outside the parameters of work soon.


Thank you notes will make the bond between you and your colleagues stronger, and open up the avenues for the next time either of you need help from the other. Every one of us likes to be acknowledged for the efforts that we put in and nothing can be better than appreciating someone's sincerity, professionalism or concern by accompanying it with a thank you note.

Thank You Letter to Employer for Promotion several notes you can use to appropriately thank your boss for her support. I am truly grateful for your support.

Thank You Notes and Appreciation Messages for a Colleague

thank you email to colleagues for support

Whether you’re job searching, working on your professional development, or building your career, you’ve probably been in a situation that warranted showing appreciation and gratitude. Perhaps you received a job lead and a pep talk from a former colleague. Maybe you had an informational interview with someone who has now taken you under their wing and is serving as a mentor. It might even be a family member who’s your greatest fan. Whatever the situation, one way to show gratitude is to write a thank-you note that expresses your appreciation.

Why gratitude matters

Before getting into writing the content for your thank you letters, let’s ask the question, “why gratitude?” What is it about being appreciative that even makes it important? Showing gratitude is a great way to clear your mind when you are feeling overwhelmed. After moving at top speed or going through routine motions for a while, slow down the pace so you can contemplate how those around you add value to your life in some way. Knowing who you are thankful for and for what reasons can really help you strike a balance.

Like a hug, expressing appreciation typically feels good to both giver and receiver. In addition to making someone else’s day, showing gratitude packs a powerful punch of other benefits. According to studies by Robert Emmons, gratitude’s physical, psychological, and emotional perks include:

  • Stronger immune systems and lower blood pressure
  • More joy and pleasure, more optimism and happiness
  • More forgiving and outgoing outlooks, less lonely and isolated feelings

For these reasons, we suggest exploring opportunities for saying “thank you.” It doesn’t have to be reserved for after a job interview. Here are some ideas for identifying other situations worthy of a note of thanks or gratitude. The following samples are designed to help you get your inspiration flowing:

The trusty “job lead” friend

Let’s say you have a friend who’s really in-the-know about the latest job openings, and customizes what she sends you based on your interests and a strong understanding of your abilities. A thank-you note is a great way to not only show appreciation but also let them know they are really on the mark with the job leads and suggestions they give. Try a note like this:

Dear _______________,

I just wanted to share how much the job leads you send mean to me. The attention you pay to the details of each opportunity is clear to see, because the ones you send match not only my interests but my abilities. What you do is really motivating and keeps me uplifted in my job search. To know that you consider me able to do _____________ and _____________ enhances my confidence in myself. It keeps me inspired to apply for more jobs where my ________ skills can really shine. I really appreciate that you’ve taken such an interest in my job search and am grateful for the way you’ve stepped in as my personal “career sleuth!”


Why this works: In addition to expressing your appreciation, you are affirming that what your friend has sent is helpful to you, and that if they continue sending similar leads, they are on the right track.

The informational interviewee-turned-mentor

So you got up the courage to ask someone for an informational interview, and they really took you under their wing. Maybe they went above and beyond to keep the conversation going, shared great resources, or invited you to an event that will be attended by some key hiring managers in your field…plus gave you the low-down on their typical hiring practices. What to say to show your gratitude:

Dear ________________,

Thank you for taking the time to chat with me about your career in __(industry, cause area)_ over the last few weeks. I learned so much about _____ and _______, and will be sure to check out the latest set of insights and leads you shared with me. I am so appreciative of not only the way you have taken me under your wing after our first meeting, but your generosity with your time and resources. The interest that you show in my success and development is something for which I feel very grateful.

Please know that my offer to assist with your ________ project still stands. If my skills are not the best match, I’m happy to pass along the message to my contacts in an effort to find a great volunteer!

Why this works: In addition to showing your gratitude, you are offering to assist your mentor. If your skills are not an appropriate match, showing willingness to tap into your networks is a great alternative!

The “biggest fan” family member

Many of us have a family member who has earned the title “biggest fan.” In their eyes, no challenge is so insurmountable that we can’t overcome it and our every accomplishment is worthy of celebration and praise. Here’s an example of showing gratitude via the written word:

Dear ______________,

I wanted to take a moment to thank you for all the support you’ve shown me throughout my career, particularly during my latest __(race to a promotion, job search, unemployment fiasco)______. You’ve always been someone I could call my “biggest fan.” What means the most to me is that you do more than tell me I’m “great” at what I do, or that I’m a shoe-in for an opportunity. You take it a few steps beyond and share the reasons why you think so. Sometimes it seems like you remember my achievements even better than I do myself. I always appreciate your ability to see how my talents can make a difference and you’ve made me a believer too! After a chat with you, I always feel more confident and capable, and for that I will always be grateful.

Why this works: Keeping it warm and appreciative is a great way to strengthen familial bonds. It expresses not just appreciation but understanding of the effects your “biggest fan” has on your well-being and confidence. When they know it’s working, they are more likely to keep it up!

The “saved the day” colleague

Whether you’ve been stumbling over an appropriate response to a workplace issue or you’ve been scrounging for the most cost-effective way to get a project completed, sometimes the help of a colleague can really make the difference. When you’ve had a colleague “save the day,” try a note like this:

Dear __________________,

When you found me sitting at my desk unproductively tapping my pen against it last week, you could have just walked on by and left me to my _(writer’s block, unresolved issue, confusion…)_. Instead, you pulled over a seat and went right to work with me. I can’t thank you enough for not only your teamwork and support, but for your vote of confidence. You really pulled me out of my work slump. I also appreciate the way you used your insights from your department to develop a really seamless solution that provides benefits all around! Knowing now how your team tackles ______, I’m happy to compare notes the next time you are working on ____________ so we can achieve similar success.

Why this works: Positive interactions with colleagues allow for a more supportive relationship that can help everyone thrive. While your co-worker may have stepped in without any expectation of you returning the favor, always take an opportunity to see your organization and its work from the perspective of another department- maybe even identify a way that you can provide insights for that area.

The “just lets me vent” friend

This person knows that talking it out might just be all you need. No unsolicited ideas or solutions, brainstorming sessions, or “I told you so’s” this friend simply lets you vent and work out your feelings. When you want to express feelings of a different kind, try something like this:

Dear ______________,

When you stopped by yesterday, you may not have known just what you were getting into by asking me how things are going. And after letting me talk for nearly an hour about __(current issue in your professional life)_____, I wanted to express my appreciation. The sympathetic way you just listened without going into “solution mode” was just what I needed. I really felt heard and understood- you have a rare gift for that! Thank you not only for being there, but for giving me exactly what I needed at the time. I can now say that after thinking “out loud”, I feel ready to tackle this issue head-on. Thank you!

Why this works: This note shows that in addition to being appreciative of the person’s time and attention, you are ready to take the “next step.” People are more inclined to help out in the way you need them to when they feel like it makes a true, lasting difference.

Which of these scenarios rings most true for you right now? Pick a person to thank and tweak the templates to best fit your situation. Share your experience in the comments below!

Tags: connecting to your network, getting in touch, networking, reconnecting with your contacts, thank you, thank you notes, writing thank you notes

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I became acquainted with Idealist in late 2000 while working in the career development office at a private liberal arts college in NYC. I used it almost daily to help students and alumni find meaningful careers. After a 12-year stint in higher education, I worked as a career coach for professionals in various industries (and still used Idealist). During one of those many searches, a listing really caught my eye- the one for the newly-created position, Careers Program Coordinator. So... I jumped at the opportunity. Since then, I took on the role of Manager of Career Content for Idealist Careers, creating career content for job seekers, leaders, and other nonprofit professionals. Understanding the roles that a positive outlook and holistic self-care play in career success, I've shared with our readers time-honored methods for improving confidence and productivity. Now, as Manager of College and Professional Development, my focus is on lifting the advice from Idealist Careers "off the page". Drawing from my experience in career development, I propel job seekers and career changers towards taking control of their searches with confidence and removing fear, uncertainty, and other blocks to success via in-person workshops and seminars, webinars, and conference programming. My great loves are cooking (preferably without a recipe, otherwise I doctor it up), dancing, live cultural performances, identifying the tasting notes in a good cup of coffee, exploring neighborhoods for hidden gems, and anything else that sparks the senses and allows me to experience all the beauty, dynamism, and intrigue that vivaciously living in a remarkable world offers.

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Formal thank you letter or email to employees - Letter Sample

thank you email to colleagues for support


20 example thank you notes to coworkers

Coworkers. They can help you, give you gifts, or take you to lunch.

If you are working a full-time job away from home, you may be spending more time with your coworkers than your family. Take a few moments to let them know they are appreciated with a thank you note.

There are general examples below for when they help you or do something nice. Then there are sections for wedding and baby gifts that come from coworkers.

If you are thanking one coworker I recommend a handwritten note. Most people love to display them on their desks! If you are thanking a group of co-workers, I recommend sending one email to the entire group.

Another way to thank them is to let the boss know what they did for you!

If you are leaving your job, check out the examples to thank your coworkers here.

Coworker Example Thank you notes:

Thank you for covering my work while I was out. I was glad to be able to turn over [project name] to you without having to worry about it. I see you did an excellent job handling the details. The client is pleased!

I appreciate your help with figuring out the problem with my logic in the custom programming. I was stumped and your solution was perfect. I am thankful that I can rely on you as a resource.

Thank you for taking me to lunch! That was an unexpected surprise. I enjoyed visiting with you and learning more about your kids. Also, [restaurant name] is one of my favorites!

The magnet you give me is awesome. I love that it is purple and also functional. You know how I feel about clutter! The magnet is also powerful enough to hold up the TPS report.

Thanks for bringing in treats for the team every Friday! Your baked goods are delicious and I look forward to them every week. They are the best part of Friday!

I am grateful for the excellent process you guide you made for my team. You added details shots that should make the clear for people new to the process. I appreciate all the time and effort you put into it.

Thank you for being available whenever I need to talk through a problem. Talking with you helps us get to the solution faster. Your insights have saved me hours of time!

I am thankful that we are on the same team. Your help in explaining how the customers are set up has been beneficial. I am being confident in learning the new material because of your assistance. Thank you for being patient with all of my questions!

Thank you for explaining the aspects of your special project last week. My team should be able to adapt the process for another customer that wants something similar. Your time was well spent and will save us many hours of design time.

I want to thank you for giving me a ride to pick up my car at the tire store when I had the unexpected flat tire. The tire place was not on your way home, but I am thankful I didn’t have to ask someone else. I will treat you to lunch soon!

Thank you note to a coworker for wedding gifts

Thank you team, for the wedding gifts. The shower was a nice surprise. The kitchen utensils are wonderful and will be helpful once we are married and cooking our own food. We’ve been spoiled by our mothers!

The gifts you choose for us are perfect. We will enjoy [list out the gifts here]. We appreciate your generosity as we start our life together!

My husband and I thank you for the wedding money. We will use it towards a dining room table set. We hope to see you all at the wedding!

Thank you for the food processor and blender set. I am excited to use them for food prep and making the dressing. It was very nice of you all to contribute towards gifts for us!

We thank you for the wedding shower and gifts. The cake was great and we love the flannel sheets. Also, thank you to all of you for covering my work while we are on the honeymoon!

Thank you note to a coworker for baby gifts

I am excited to try out cloth diapers when the baby comes. I had no idea there were so many different brands. Thank you for providing a wide selection. I will try them all to see which ones baby and I like best.

Thank you for the Pack and Play. This will be wonderful to have when we visit family. I’m happy to work on such a generous team! The little toys are cute too!

The outfits for the twins are adorable! I love the colors and that you found cute stuff for boy/girl twins. Thank you so much!

Thank you for the baby gifts. The toys are interactive which seems like a good thing these days. Thank you for your support as my husband and I begin a new chapter in life with our first baby!

Wow! Thanks for the stroller. I plan to walk every day once the baby comes. Is that realistic? We can have baby chats once I return to work! Thanks again!

You may also like:

Writing thank you notes at work – personal stories

Writing your boss a thank you note for lunch

Do you write a thank-you note for lunch?



A small thank you note or message of appreciation goes a long way for a colleague I'm so grateful for all of your help and continued support.

Thank You Note for Coworkers

thank you email to colleagues for support

Thank you note tips:

  • Most promotions include a raise. You may want to thank your boss for the raise too. There are “thank your boss for the raise” examples in the post here that may help you with your note wording. There are also some examples included below. The primary reason for the note is thanking for the promotion so adding "Thank you for the raise" is sufficient. Or you may not want to mention the raise at all.
  • A short note that only says “Thank you for the promotion” may be enough if you don’t like your boss or don’t have anything else you want to say. Only saying “Thank you for the promotion” is better than not expressing your gratitude.
  • The difference between a note and letter is the length. If you write more than one paragraph, that will make it feel more like a letter. Either is okay and how much you write will depend on your situation. A letter can include details of how the boss helped make the promotion possible, such as mentoring.
  • I encourage you to read through all of the examples. You may want to take wording inspiration from more than one of the samples for your note.
  • As when thanking your boss for raise, I don't recommend mentioning any actual dollar amounts or percentages of your raise as you don't know who else may see your note (even if sent via email). This will help keep your raise amount confidential if other teammates happen to look at your note. Of course, if you work at a university or other workplace, where all salary amounts are publicly available, this is less of a concern.

Below are some examples of wording you could use in your note. Words in [brackets] should be filled in as appropriate for your situation.

The examples notes are the center section of the note. Look at this cheat sheet to see the complete layout of a thank-you note.

Thank you for the promotion note examples 


Thank you for the promotion! I am excited and look forward to adding more value to the team in my new position.


Thank you for the promotion. I appreciate that my effort in learning the [new skill] is being recognized. The team is already sending me requests to use [new skill].


I am excited about my promotion! Thank you for recognizing my accomplishments in the past year by promoting me to senior [position name]. I look forward to the continued success of our team.


Thank you for promoting me to [position]. I am excited to start the position next week. I appreciate you for trusting me with this opportunity.


I want to take a few minutes to thank you for promoting me. I appreciate the opportunity. And I look forward to continuing to grow under your leadership.


What a great day! Thank you for promoting me to [position]. I will do my best to excel in this position. I am grateful for the opportunity.


I am grateful for the promotion. Your input during the last few years has been valuable in helping with my career progression. Thank you for investing in me. I will make you proud as the new [position name].


I am looking for to starting in the the manager role next week. Thank you for the giving me a shot at leading a team. Your support and mentoring during the past few months has beneficial. Also, thank you for agreeing to help me transition into the new role.


Thank you for promoting me to Senior [job title]! I look forward to being able to share my knowledge with others in an official capacity. Your guidance and advice has been very helpful over the years.


Thank you for recommending that I apply for the open position on the team. I am very thankful that I am being promoted into the role. All that time applying your advice to learn [program name] paid off. You're the best boss I've ever had.


I am looking forward to working as a [job title]. Thank you for promoting me. I will be just as dedicated in the new position and look forward to learning even more about [program or project].


The career advancement here at [company name] has been wonderful for me. I am thankful that once I put my skills to use that my value was recognized and am thrilled that I'm being moved up to the next level. I look forward to taking more online classes to further my skills as I continue to support the team.


I am thrilled with my recent promotion to [job title]. Thank you for recommending me to [person's name on new/team department]. Since she hasn't worked directly with me, I feel that it was your positive remarks that helped her decide to go with me. If there is anything I can do to help you find someone to replace me on your team, please let me know.


Thank you for recommending me to be the manager of the new team! I am looking forward to being a team lead and working alongside of you. I am grateful for all the time you spent mentoring me and answering my questions about what it is like to be a manager here.


Thank you for the promotion! Becoming a [job title] has been a goal of mine since I started working here 3 years ago. Because of your awesome support, I've been able to take the right steps and focus on projects needed to learn the skills for the position.

Thank you for the promotion and raise examples 


Working on your team has been amazing for my career. I am excited about the promotion to Senior [title]. Also, thank you for the raise! I appreciate them both and look forward to continued success here at [Company Name].


I want to thank you for the recent raise and promotion. Your work ethic and leadership have been an inspiring example of how a boss should perform. I am looking forwarding to working side by side with you as I lead a team for the first time.


Thank you for the raise and promotion! What a great way to end the year. I am grateful for both and will continue to enjoy working on your team.


I am thankful for the promotion and the raise that came with it. You've been a wonderful boss and mentor to me. And, I'm excited that I will get to use more of my skills in [the new program that you have been learning] once I transition to the new position.

Example #20: Thank you for the promotion letter

[Boss name],

Thank you for creating a new position for me and the promotion with it. Your support in pushing it through with upper management and human resources has been amazing. Thank you for trusting in my abilities and recognizing my passion.

Your support has changed my life. I will now get to spend more time doing the type of work I enjoy every day which will benefit the company.

Best Regards,

[Your Name]

Example #21: Thank you for the promotion and raise letter

Note: If you don't want to mention the raise simply remove "and giving me a raise."

Dear [Boss Name],

Thank you for promoting me and giving me a raise. I am delighted with both and will continue to work hard for you and the team. I look forward to the additional responsibilities as [job title].

The new projects you assigned to me during the past year challenged me and made coming to work every day a joy. The time you've invested in me has paid off. I've grown as a leader and in my technical skills which will benefit the company in my new role.

I plan to pay it forward and find a newer employee to take under my wing, just as you did for me. Investing in people is time well spent as you have proven over and over again.

Thank you for all your support.


[Your Name]

I hope these examples helped your write a wonderful thank-you note to your boss!

Let your coworkers know they are appreciated with a thank you note! If you are thanking a group of co-workers, I recommend sending one email to the entire Thank you for your support as my husband and I begin a new chapter in life with .

thank you email to colleagues for support
Written by Nejin
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