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What does warm regards mean

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What does warm regards mean
November 19, 2018 Anniversary Wishes 2 comments

Is it possible to use both of them? What is the difference? Are these warmest Regards only for best friends and relatives? or I can use it in formal.

When you’ve finished an email, all you need is a friendly, professional sign off. And there’s one popular choice.

That choice is ‘Kind regards’. For most work emails, it’s hard to go wrong with this. It’s succinct and it’s professional.

Yet every week, I get emails from people who sign off like this:

‘Kind Regards’.

So how do you write it? Do you capitalise both words or only the first one?

Well, this is an easy one to fix. You definitely only need to capitalise the first letter, like this: ‘Kind regards’.

The same rule applies to any email sign-off, whether you use one word or five. You capitalise only the first letter:

Many thanks
Best wishes
Thanks and best wishes
With thanks and best wishes

Speaking of which, if you’re confused about which sign-offs are okay, and which are a professional no-no, read our article on the best ways to start and finish an email.

Ever find yourself wondering whether to use 'Best regards' or 'Kind regards?' Here's a "Best regards" is the less formal version of the two.

Regards, Best Regards, Kind Regards—How to Use Them in an Email

what does warm regards mean

<< Include your text in your post - "With kind regards" >>

Especially at this time of the year, one receives a number of letter, cards and emails ending in this phrase.

I know it's perfectly good English, but would always feel uneasy using it.


Well, if you offer to help someone, they might say, "That's kind of you," but you're never going to say, "It would be kind of me to help you." In other words, isn't whether or not you're being kind a matter of opinion for the recipient, rather than the giver?

What do others think?
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We say lots of stupid things as formal greetings and closings. None of the lawyers I send business letters to are "dear" to me, and they are not "mine," "truly" or otherwise.

(Incidentally, I've never seen "With kind regards" in the US.)


Senior Member
Hi Phil-Olly

I never use "kind regards", myself: it always sounds rather strange to me, though lots of people use it....

You might find the links in this post by Cagey in a previous thread helpful/interesting:
We quite a few threads on letter closing. I suggest looking at this thread, although it has been closed: Closing formal letters. It begins with a discussion of regards, and has links to other threads.

We also have some threads on regards as a closing. Here is one in which a speaker of BrE says "best regards" is fine as a closing for a letter: Best regards.

Added: I see that "with kind regards" is actually in the WR English dictionary, which says - noun definition 5 - that in this context "regards" means 'good wishes or greetings'. I suppose that if you define "regards" in this way, then it makes sense to suggest that you are sending wishes which are both good and kind.
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Thanks Loob.

It did occurr to me that you might reasonably say you were having "kind thoughts" about someone - which would be somewhat more reassuring that the possibility that you might be having unkind thoughts.
In your example KIND simply means warm or affectionate. It seems odd to me as I have never seen it. Usually the phrase is "best regards".


Senior Member
"Best regards" also sounds strange to me: I would never say it.

But again, it seems to be used by lots of people....
Judging by the emails I receive, "Kind regards" seems to be favoured nowadays (in the UK at least) as a way of signing-off business emails, more or less with the same meaning as "Yours sincerely" in a letter. I don't like it all that much and don't personally use it.
"Kind regards" and "With kind regards" is almost universally used in Indian Subcontinental English. Especially in formal or semi-formal settings, Indian English favors this sort of "old-style" almost patrician-type salutation and ending.


Senior Member
"Kind regards" and "With kind regards" is almost universally used in Indian Subcontinental English. Especially in formal or semi-formal settings, Indian English favors this sort of "old-style" almost patrician-type salutation and ending.
I'm intrigued that you think "with kind regards" is Indian English.

I come across it in all sorts of non-Indian contexts....
I've received "Regards", "Best regards", and "Warm regards", but never "Kind regards".
I'm intrigued that you think "with kind regards" is Indian English.

I come across it in all sorts of non-Indian contexts....
That's interesting.

Parla (see post just below yours), has "NEVER" received "Kind regards" ever. Yet you've seen it (With kind regards) "in all sorts of non-Indian contexts....."

One begins to wonder what fantasy-world we're really referring to. Obviously not the one I inhabit.
'Kind regards' or just 'regards' is extremely common at the end of emails between complete strangers in the UK.

It's a formula of politeness and, as pob says in post #2, it doesn't express anything other than a general feeling of goodwill, and it gives an indication that there is nothing to follow other than the name of the writer.

I suspect that it's become acceptable in ordinary letters of an informal kind too.
I agree with Tomion....the terms (kind regards, regards, with kind regards) are used everywhere, not just in England.
Parla (see post just below yours), has "NEVER" received "Kind regards" ever. Yet you've seen it (With kind regards) "in all sorts of non-Indian contexts....."
Tracer, that's why we give our locations in our profiles as well as our native languages. (I can't tell where you're located, since you've chosen not to give your location in English, despite the name of the forum.) Please note that the three of us who are unfamiliar with "kind regards" are the only respondents, thus far, who are located in the US—Pops on the west coast, I on the east, and POB in the midwest. Loob (the "you" in your comment) is in the UK.
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"warmest regards" in Polish

what does warm regards mean

Give my regards meaning

To ‘give [someone] your regards’ or ‘send [someone] your regards’ means to tell that person you say hello, in a formal way.

It shows you are passing on a positive attitude towards them, that you remembered them or that you’re sending them greetings.

When you give your regards, you always do this via another (third) person who is not there, so you tell them to give someone else your regards.

  • John: How is Anne? Please give her my regards.
  • Sally: Anne’s fine, I will.

[Later that day]

  • Sally: Hi Anne, I saw John earlier and he told me to give you his regards.
  • Anne: Oh! How is he? That’s nice that he thought of me.


  • Please tell your mother that I send my regards.
  • Give my regards to your teacher when you see her.
  • The boss sends his regards, along with this new timetable.

Regards in Emails

People often sign-off emails with ‘regards’ or ‘best regards’ and then their name. This is a perfectly acceptable, formal way of signing off an email. Other examples are:

  • Yours sincerely,
  • Sincerely,
  • Warm regards,

‘Give My Regards’ synonyms 


  • Send [someone] my best.
  • Send [someone] my best regards.
  • Send [someone] my greetings.
  • Give [someone] my best wishes.
  • Pass on my greetings to [someone].
  • My best to [someone].
  • All the best to [someone].
  • Send [someone] my compliments.

Less formal ways of saying ‘give my regards’

  • Tell [someone] I say hello.
  • Say hi to [someone] from me.

More intimate ways of saying ‘give my regards’

Be careful with:

  • ‘tell [someone] I send kisses’
  • give her a kiss from me

Unless you’re talking about family, ‘giving kisses’ isn’t used very much in English-speaking cultures (especially the UK), as the practice of greeting someone with two kisses isn’t widely used.

In lots of Latin countries, ‘giving kisses’ means to ‘greet’ or ‘say hello’, but in English-speaking cultures ‘giving a kiss’ is much more intimate and would only be used if the person speaking and the person passing on the greeting would both physically kiss the third person (which is unlikely).

Instead (and especially if you’re not sure) use:

  • ‘tell [someone] I say hello’

Sending greetings for specific reasons

Sending a sympathetic greeting to a third person

You may want to pass on a greeting to a third person that is sad, or going through a difficult situation, to let them know you’re thinking of them. If you want to pass on your sympathy, these options would be more appropriate:


  • Give [someone] my condolences
  • Please send [someone] my commiserations


  • Tell [someone] I’m sorry
  • Tell [someone] that I was sorry to hear that…
  • Tell [someone] I’m thinking of them
  • Tell [someone] I’m sending positive thoughts.
  • Tell [someone] to be strong!


  • Send [someone] a hug from me

Sending a congratulatory greeting to a third person

If you want to tell a third person that you’re happy for them, or for their success, you could say:


  • Please tell [someone] I’m sending many happy returns


  • Tell [someone] I’m pleased for them.
  • Tell [someone] I’m really happy for them.
  • Tell [someone] I was really pleased to hear about…
  • Congratulate [someone] for me!
  • Give [someone] my congratulations!
  • Give [someone] a pat on the back from me!

Sending a third person luck

If you want to tell a third person you’re wishing them luck, use:

  • Wish [someone] luck from me.
  • Wish [someone] the best of luck from me.
  • Tell [someone] I’ve got my fingers crossed for them.
  • Tell [someone] I’m hoping for the best!
  • Best of luck to [someone].
  • [To an actor/actress] Tell [someone] to break a leg!
  • Tell [someone] they’ll blow them away.
  • Tell [someone] I believe in them!
  • Tell [someone] that if anyone can do it, they can.
  • Tell [someone] they’ll be great!

warm-regards definition: Phrase 1. (idiomatic) Used as a polite way to finish a letter.

With kind regards

what does warm regards mean

How you end a business letter is important. It’s your last chance to make a good first impression on your reader. Choose the wrong closing, and you might damage the goodwill you have built up in the rest of your communication.

Your closing needs to leave the reader with positive feelings about you and the letter you have written.

Most formal letter closing options are reserved, but note that there are degrees of warmth and familiarity among the options. Your relationship with the person you're writing to will shape which closing you choose.

Above all, your closing should be appropriate. Choose the right letter closing, and your reader likely won’t remember how you ended your letter. Ideally, your message will resonate instead of your word choice.

Review the best way to end a letter, sample formal, business, and personal letter closings, sample signatures, and letter samples and writing tips.

Business Letter Closing Examples

The following are letter closings that are appropriate for business and employment-related letters.

Sincerely, Regards, Yours truly, and Yours sincerely - These are the simplest and most useful letter closings to use in a formal business setting.

These are appropriate in almost all instances and are excellent ways to close a cover letter or an inquiry.

Best regards, Cordially, and Yours respectfully - These letter closings fill the need for something slightly more personal. They are appropriate once you have some knowledge of the person to whom you are writing. You may have corresponded via email a few times, had a face-to-face or phone interview, or met at a networking event.

Warm regards, Best wishes, and With appreciation - These letter closings are also appropriate once you have some knowledge or connection to the person to whom you are writing. Because they can relate back to the content of the letter, they can give closure to the point of the letter. Only use these if they make sense with the content of your letter.

More Letter Closing Examples

When you're ending your letter, be sure to choose a letter closing that is appropriate to the topic of your letter and to your personal situation and relationship with the person you are writing to. Here are more examples to choose from.

In appreciation,
In sympathy,

Kind regards,
Kind thanks,
Kind wishes,

Respectfully yours,

Sincerely yours,

Thank you,
Thank you for your assistance in this matter,
Thank you for your consideration,
Thank you for your recommendation,
Thank you for your time,

Warm regards,
Warm wishes,

With appreciation,
With deepest sympathy,
With gratitude,
With sincere thanks,
With sympathy,

Your help is greatly appreciated,
Yours cordially,
Yours faithfully,
Yours sincerely,
Yours truly,

Letter Closings to Avoid

There are certain closings that you want to avoid in any business letter. Most of these are simply too informal. Some examples of closings to avoid are listed below:

Take care,

Some closings (such as “Love” and “XOXO”) imply a level of closeness that is not appropriate for a business letter. Rule of thumb: if you would use the closing in a note to a close friend, it’s probably not suitable for business correspondence.


Capitalize the first word of your closing. If your closing is more than one word, capitalize the first word and use lowercase for the other words.

How to Format a Letter Ending

  • Once you have chosen a word or phrase to use as a sendoff, follow it with a comma, some space, and then include your signature.
  • If you are sending a hard copy letter, leave four lines of space between the closing and your typed name. Use this space to sign your name in pen.
  • If you're sending an email, leave one space between the complimentary close and your typed signature. Include your contact information directly below your typed signature.

Your Signature

Beneath your letter closing, include your signature. If this is a physical letter, first sign your name in pen, and then include your typed signature below. If this is an email letter, simply include your typed signature below your sendoff.

Signature Examples

Hard Copy Letter Signature


Handwritten Signature (for a printed letter)

Typed Signature

Email Message Signature


Typed Signature
Email Address
LinkedIn URL (if you have a profile)

Need Help Setting Up Your Signature?

Letter Examples and Writing Tips

Sample Letters
Review a variety of letter samples for job seekers, including cover letters, interview thank-you letters, follow-up letters, job acceptance and rejection letters, resignation letters, appreciation letters, and more employment letter samples.

Sample Email Messages
The majority of business correspondence now takes place over email. But just because it’s easier than ever to communicate with colleagues and prospective employers doesn’t mean you can afford to come off as casual or unprofessional. Use these email message examples to format your professional email messages and make a good impression.

Business Letters
New to writing business letters (or need a refresher)? These how-tos and examples will help you with all your professional correspondence. Learn how to write business letters, review general business letter format and templates, and see employment-related business letter examples.

In closing your letter, it is important to use an appropriately respectful and professional word or phrase.

Make sure to include your contact information in your letter.

To regard someone means that you respect that person and think highly Some people like to use "With Warm Regards" at the end of the letter.

what does warm regards mean
Written by Micage
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