Is it possible to use both of them? What is the difference? Are these warmest Regards only for best friends and relatives? or I can use it in formal.
When you’ve finished an email, all you need is a friendly, professional sign off. And there’s one popular choice.
That choice is ‘Kind regards’. For most work emails, it’s hard to go wrong with this. It’s succinct and it’s professional.
Yet every week, I get emails from people who sign off like this:
So how do you write it? Do you capitalise both words or only the first one?
Well, this is an easy one to fix. You definitely only need to capitalise the first letter, like this: ‘Kind regards’.
The same rule applies to any email sign-off, whether you use one word or five. You capitalise only the first letter:
Thanks and best wishes
With thanks and best wishes
Speaking of which, if you’re confused about which sign-offs are okay, and which are a professional no-no, read our article on the best ways to start and finish an email.
Ever find yourself wondering whether to use 'Best regards' or 'Kind regards?' Here's a "Best regards" is the less formal version of the two.
Added: I see that "with kind regards" is actually in the WR English dictionary, which says - noun definition 5 - that in this context "regards" means 'good wishes or greetings'. I suppose that if you define "regards" in this way, then it makes sense to suggest that you are sending wishes which are both good and kind.We quite a few threads on letter closing. I suggest looking at this thread, although it has been closed: Closing formal letters. It begins with a discussion of regards, and has links to other threads.
We also have some threads on regards as a closing. Here is one in which a speaker of BrE says "best regards" is fine as a closing for a letter: Best regards.
I'm intrigued that you think "with kind regards" is Indian English."Kind regards" and "With kind regards" is almost universally used in Indian Subcontinental English. Especially in formal or semi-formal settings, Indian English favors this sort of "old-style" almost patrician-type salutation and ending.
That's interesting.I'm intrigued that you think "with kind regards" is Indian English.
I come across it in all sorts of non-Indian contexts....
Tracer, that's why we give our locations in our profiles as well as our native languages. (I can't tell where you're located, since you've chosen not to give your location in English, despite the name of the forum.) Please note that the three of us who are unfamiliar with "kind regards" are the only respondents, thus far, who are located in the US—Pops on the west coast, I on the east, and POB in the midwest. Loob (the "you" in your comment) is in the UK.Parla (see post just below yours), has "NEVER" received "Kind regards" ever. Yet you've seen it (With kind regards) "in all sorts of non-Indian contexts....."
To ‘give [someone] your regards’ or ‘send [someone] your regards’ means to tell that person you say hello, in a formal way.
It shows you are passing on a positive attitude towards them, that you remembered them or that you’re sending them greetings.
When you give your regards, you always do this via another (third) person who is not there, so you tell them to give someone else your regards.
[Later that day]
People often sign-off emails with ‘regards’ or ‘best regards’ and then their name. This is a perfectly acceptable, formal way of signing off an email. Other examples are:
Be careful with:
Unless you’re talking about family, ‘giving kisses’ isn’t used very much in English-speaking cultures (especially the UK), as the practice of greeting someone with two kisses isn’t widely used.
In lots of Latin countries, ‘giving kisses’ means to ‘greet’ or ‘say hello’, but in English-speaking cultures ‘giving a kiss’ is much more intimate and would only be used if the person speaking and the person passing on the greeting would both physically kiss the third person (which is unlikely).
Instead (and especially if you’re not sure) use:
You may want to pass on a greeting to a third person that is sad, or going through a difficult situation, to let them know you’re thinking of them. If you want to pass on your sympathy, these options would be more appropriate:
If you want to tell a third person that you’re happy for them, or for their success, you could say:
If you want to tell a third person you’re wishing them luck, use:
warm-regards definition: Phrase 1. (idiomatic) Used as a polite way to finish a letter.
How you end a business letter is important. It’s your last chance to make a good first impression on your reader. Choose the wrong closing, and you might damage the goodwill you have built up in the rest of your communication.
Your closing needs to leave the reader with positive feelings about you and the letter you have written.
Most formal letter closing options are reserved, but note that there are degrees of warmth and familiarity among the options. Your relationship with the person you're writing to will shape which closing you choose.
Above all, your closing should be appropriate. Choose the right letter closing, and your reader likely won’t remember how you ended your letter. Ideally, your message will resonate instead of your word choice.
Review the best way to end a letter, sample formal, business, and personal letter closings, sample signatures, and letter samples and writing tips.
The following are letter closings that are appropriate for business and employment-related letters.
Sincerely, Regards, Yours truly, and Yours sincerely - These are the simplest and most useful letter closings to use in a formal business setting.
These are appropriate in almost all instances and are excellent ways to close a cover letter or an inquiry.
Best regards, Cordially, and Yours respectfully - These letter closings fill the need for something slightly more personal. They are appropriate once you have some knowledge of the person to whom you are writing. You may have corresponded via email a few times, had a face-to-face or phone interview, or met at a networking event.
Warm regards, Best wishes, and With appreciation - These letter closings are also appropriate once you have some knowledge or connection to the person to whom you are writing. Because they can relate back to the content of the letter, they can give closure to the point of the letter. Only use these if they make sense with the content of your letter.
When you're ending your letter, be sure to choose a letter closing that is appropriate to the topic of your letter and to your personal situation and relationship with the person you are writing to. Here are more examples to choose from.
Thank you for your assistance in this matter,
Thank you for your consideration,
Thank you for your recommendation,
Thank you for your time,
With deepest sympathy,
With sincere thanks,
Your help is greatly appreciated,
There are certain closings that you want to avoid in any business letter. Most of these are simply too informal. Some examples of closings to avoid are listed below:
Some closings (such as “Love” and “XOXO”) imply a level of closeness that is not appropriate for a business letter. Rule of thumb: if you would use the closing in a note to a close friend, it’s probably not suitable for business correspondence.
Capitalize the first word of your closing. If your closing is more than one word, capitalize the first word and use lowercase for the other words.
Beneath your letter closing, include your signature. If this is a physical letter, first sign your name in pen, and then include your typed signature below. If this is an email letter, simply include your typed signature below your sendoff.
Handwritten Signature (for a printed letter)
LinkedIn URL (if you have a profile)
Review a variety of letter samples for job seekers, including cover letters, interview thank-you letters, follow-up letters, job acceptance and rejection letters, resignation letters, appreciation letters, and more employment letter samples.
Sample Email Messages
The majority of business correspondence now takes place over email. But just because it’s easier than ever to communicate with colleagues and prospective employers doesn’t mean you can afford to come off as casual or unprofessional. Use these email message examples to format your professional email messages and make a good impression.
New to writing business letters (or need a refresher)? These how-tos and examples will help you with all your professional correspondence. Learn how to write business letters, review general business letter format and templates, and see employment-related business letter examples.
In closing your letter, it is important to use an appropriately respectful and professional word or phrase.
Make sure to include your contact information in your letter.
To regard someone means that you respect that person and think highly Some people like to use "With Warm Regards" at the end of the letter.