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Follow up letter for resume

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Follow up letter for resume
December 18, 2018 Wedding Anniversary Wishes 4 comments

In this article, we will take a look at how to write a thank you follow up interview letter and discuss why you should actually send it. Order Your Resume Here.

Unfortunately, employers don't always keep applicants informed about the status of their application. Therefore you may need to reach out to determine your status. If done strategically, following up can be a great way to reinforce why you are qualified for the job, and can even get your application a closer look.

An email is a quick and efficient way to reach out to the employer. A mailed letter might take too long: an employer might make a hiring decision in that time. A phone call is another option, but you may not be able to get contact information for the hiring manager. However you choose to reach out, make sure you are polished, professional, and polite.

How to Write a Follow-Up Email

  • Send it after two weeks. If you haven't heard back from the employer two weeks after sending your resume and cover letter, consider sending an email. Don’t send it any earlier. You want to give the employer enough time to read and respond to your application. 
  • Send an email, if possible. Employers typically prefer receiving this kind of message by email; it allows them to keep a record of your contact, and they can respond quickly. However, if you need an even quicker response (say, for example, you know they are supposed to make a hiring decision very soon), you can try reaching out to the employer by phone.
  • Use a clear subject line. In the subject line, include the title of the job you are applying for and your name. This will allow the employer to know exactly what the email is about right away.
  • Be courteous. You want to be as polite and professional as possible in your email. Begin with a polite salutation and use the employer or hiring manager’s name if you have it. Begin the email by thanking the employer for taking the time to look at and consider your resume.
  • Keep it brief. Don’t write an extremely long email. Keep it brief so that the employer can quickly skim it and understand your purpose.
  • Focus on why you are a good fit. Briefly remind the employer why you are a good fit for the job. If you have any new information you want to share (such as a new achievement at work), you might mention that here.
  • Ask any questions. If you have any questions related to the job or the application process, you can ask them at the end of the email.
  • Mention a visit. If you live far away, you might want to mention a time when you will be visiting the area and are available to meet.
  • Review and Edit. This email is another opportunity to make a good first impression on the employer. Make sure your email is professional and thoroughly edited.

Review Email Examples

It is a good idea to review email examples and/or templates before writing your follow-up email. Along with helping with your layout, examples can help you to see what kind of content you should include in your document.

While examples, templates, and guidelines are a great starting point to your letter, you should always tailor your email to fit the particular job you are applying for.

Sample Follow-Up Email

Review an example of an email message to use when you have not heard back after sending a resume and cover letter to an employer.

Follow-Up Email Example (Text Version)

Subject Line: Programmer Position - Jane Doe Application

Dear Mr./Ms. Last Name, [if you have a name, otherwise omit this line]

I hope you are well. I submitted a resume earlier this month for the programmer position advertised in the Times Union.

I am very interested in working at XYZ Company and I believe that my skills, especially my extensive C++ experience at ABC Company, would be an excellent match for this position.

If necessary, I would be glad to resend my resume or to provide any further information you might need regarding my candidacy. I can be reached at 555-555-5555 or I look forward to hearing from you.

Thank you for your consideration.

Best regards,

Jane Doe

More Follow-Up Letters and Messages

What you'll write in your follow-up letter will depend on the type of interview you had, the status of your application, and any information the employer may have given you about notifying applicants. Here are message samples and templates for a variety of circumstances:

What to Do if You Don't Hear Back

If you send your message and do not hear back after a week or so, you can try contacting the employer again. Rather than sending multiple email messages, if you can locate a contact person and phone number you may want to try to follow up with a phone call. You can also follow up with a phone call if the hiring manager doesn't get back to you after a job interview.

However, if you hear nothing back after this, it is best to start thinking about the next job opportunity. Don't hold up your job search waiting to hear back from a hiring manager. Keep applying and moving forward while you're waiting to hear back about interviews and job offers, so your job hunt doesn't get stalled.

Whether you send a follow up email after an interview or a follow up email after an Attached is my resume and cover letter explaining why I would be a great.

How to Send a Follow-Up Letter After Resume Submission

follow up letter for resume

Follow-Up Letter serves in increasing the effectiveness of the previous action. It acts as the subsequent letter that provides additional information on the previous call or letter. It is a tough job to stand out from hundreds of candidates while searching for a job. A Follow-up Email would aid in ultimately getting the job. Apart from doing well in the interview and perfecting the resumes the sample follow up letter are often overlooked by everyone. A thank you letter will help you in building your impression after sending the resume or after the interview.

Interview Follow-up Letter

The interview follow-up letter template consists of the format the follow-up letter should be. The letter should be mailed within 24 hours of the interview. The main purpose of the Interview Follow-up Letter is to thank the interviewer for his or her time. After every interview a thank you letter must be sent.

Payment Thank You/Follow-up Letter

The payment thank you or follow-up letter template consists of instructions and checklist for the payment thank you letter. The format of the letter is designed to help you in drafting a letter to thank the customer for the payment. Be sure to include an enclosure in the end of the letter. It is imperative to sign and have a copy of the letter before sending it. This form cannot be used as a substitute for a legal advice.

Resume Follow-up Letter

A resume follow-up letter plays a significant role in the recruitment selection process. The resume follow-up letter can be used to provide additional brief information about the candidate. The interviewer could be thanked with this follow-up letter. The next steps in the process of recruiting could be found out with this letter. Submitting a follow-up letter after the interview would not seem essential but it is an imperative step to be carried out to get the necessary attention from the interviewer. The resume follow-up letter template will aid in writing the letter.

Application Follow-up Letter

Sample Thank You  Follow Up Letter

Follow-Up Letter After Interview

Follow-up Letters to Resume & Application

Request Follow Up Letter

Formal Follow-Up Letter

Sample Follow-Up Letter

Uses & Purpose of Follow-Up Letter

We can use the follow-up letter after sending a resume, submitting an application or after the interview. After any step in the process of job search, a follow-up letter would accentuate the value to employers. The follow-up letter will only help in increasing the chances of the candidate getting selected after the interview. Its purpose is to thank the interviewer, provide further details of the applicant, and grab the attention of the interviewer towards your resume. You may also see Interview Follow Up Letters

When do I need a Follow-Up Letter?

A follow-up letter template is required mostly after an interview or after you have sent your resume to some firm looking for a job. A follow-up letter will provide additional information about you. The ultimate motive of the follow-up letter is to guarantee a call back for the job. It could be sent to inform that there has been any error in the resume sent. Thus the follow-up letter can be meant for thanking the interviewer for taking the request into consideration.

How to Create/Write Follow-Up Letter

A follow-up letter could be written simply by highlighting your skills in short descriptive manner. There are several predefined Follow-up Letter templates that are designed to land your dream job and aid you in standing out. Simply download the template with effective subject lines to get your work done.

The follow-up letter template is available in PDF and word file format. The documents are print ready and fully customizable. The error letter templates are editable. The success rate of the template is 99.99%. The documents hold high compatibility. The templates can be downloaded easily with few clicks and it includes the instruction file.

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Follow up email after Sending Resume – 8 Hacks to Get Read

follow up letter for resume

You have submitted a job application or sent your resume to a company you'd love to interview with, but you haven't heard back. What should you do next? You can either wait patiently, presuming the employer will contact you if they are interested, or you can choose to follow up with the hiring manager.

Should You Follow Up?

Following up in a courteous, professional way can make you stand out in a positive light by showing the employer just how interested you are in the job. If you are able to get in touch with a contact person, reaching out can help your resume get a closer look. Here are tips for the best way to follow up by phone or email.

How to Follow Up on Your Resume

If you don't hear back from the hiring manager within two weeks, it may be worth following up. Employers and recruiters usually prefer follow-up emails. That way they have a record of the correspondence and can respond at a convenient time. 

If no email address is listed, you can try sending a paper letter or calling the company. If no email address or phone number is listed, or the posting says not to contact the employer, follow the instructions and wait to (hopefully) hear back.

Send an Email to Follow Up

When sending a follow-up email message, put the title of the position you applied for and your name in the subject line, so the hiring manager can see at a glance what the email is in reference to. Begin your email with a polite salutation, using the hiring manager’s name.

If you are unsure of the hiring manager's gender, you can use their first and last name. Your signature should include a business closing, after thanking the employer for their consideration.

Example Resume Follow Up Email (Text Only)

Subject:  Job Title - Your Firstname Lastname.

Dear Mr./Ms. Lastname,

I submitted a letter of application and a resume earlier this month for the programmer position advertised in the Times Union. To date, I have not heard from your office. I would like to confirm receipt of my application and reiterate my interest in the job.

I am very interested in working at XYZ Company, and I believe my skills and experience would be an ideal match for this position. In particular, my five years as an award-winning programmer at ABC Company make me a strong fit for this position and company.

Please let me know if you need any further materials from me. I look forward to hearing from you.

Thank you for your consideration.


Your Firstname LastName
Phone Number

Write a Follow-Up Letter

If you are writing a paper letter to follow up with the hiring manager, follow standard business letter format. Start with the hiring manager’s name, title, and company address. Be sure to include the date, and then begin your letter with a professional salutation and the hiring manager’s name.

Finish your letter by expressing your appreciation, using an appropriate closing, and including your signature and contact information.

Example Resume Follow Up Letter (Text Only)

Your Firstname Lastname
City, State Zip
Phone Number


Firstname Lastname
Hiring Manager
ABC Company, Inc.
10 Main Street
Anycity, Anystate 11111

Dear Mr./Ms. Lastname,

I submitted a letter of application and a resume earlier this month for the programmer position advertised in the Times Union. To date, I have not heard from your office. I would like to confirm receipt of my application and reiterate my interest in the job.

I am very interested in working at XYZ Company, and I believe my skills and experience would be an ideal match for this position. In particular, my five years as an award-winning programmer at ABC Company make me a strong fit for this position and company.

Please let me know if you need any further materials from me.

I can be reached at (555) 555-5555 or I look forward to hearing from you.

I appreciate your time and consideration.


Your Signature (hard copy letter)

Your Name

Make a Follow-Up Phone Call

When following up with a phone call, try early or late in the day, because people are less likely to be in meetings then. Try calling once or twice before leaving a brief message with your name and the job title you applied for. Thank the employer for their consideration, and say you’d be happy to clarify any information on your resume. Leave your phone number, so it’s handy for them to call you back.

If you reach the hiring manager, be brief and to the point. Let him or her know your name and what position you applied for, then ask them to please contact you if there is anything they would like you to clarify or any additional information they need. Thank them for their time and consideration, and politely ask if you can give them a phone number where they can reach you.

Examples of What to Say

In your follow-up, it’s important to be as courteous and professional as possible. Any contact you have with the hiring manager has the potential to enhance—or harm—your chances of moving along in the hiring process. Let the employer know how interested you are in the position and how eager you are to meet for an interview.

You can take the opportunity to add or clarify any information about qualifications you would like to highlight or briefly share new information that adds to your candidacy. If you are applying for an out-of-town position and you plan to visit the company’s location, mention the time frame, and ask if it’s possible to arrange an interview during your visit.

Some of the things you could say include:

  • What are the next steps in the recruiting process?
  • Will all candidates be contacted?
  • Do you need any additional information about my candidacy?
  • How many candidates are you going to interview?
  • I’m pleased to let you know that I graduated cum laude from XYZ College in May and am looking forward to meeting with you to share what I can offer ABC Industries.
  • I wanted to let you know that my article on the implications of social media marketing for millennials was recently published in the Harvard Business Review.
  • I’ll be traveling to Milwaukee on May 15 and staying for a week, ahead of our move in July, and would welcome the opportunity to meet with you then.

Tips for Making the Call

When you do have a contact person, here are tips for what to say when you follow up with Brandi Britton, district president, Robert Half International:

  • There are a couple of keys to following up with hiring managers. First, always be polite and respectful of their time. If you call, ask if that moment is good for them or if they'd prefer you call back at a later time. Whether by phone or email, don't contact employers more than twice, unless they request it.
  • Perfect what you want to say. You should highlight your enthusiasm for the position while showing why you're a good fit for it. Don't just ask employers whether they received your resume. Mention your specific skills or experiences that will help the organization.
  • When discussing why you are the right person for the job, keep the focus on the employer and how they will benefit by hiring you. Can you help with an upcoming expansion initiative? Do you have expertise in a new service line the company is entering? By demonstrating how you will help the company succeed, you can further distinguish yourself.

Be sure to thank them for reviewing your resume and application materials. You can also ask questions about what to expect as the company moves toward a decision.

Your resume is a marketing tool that paints a picture of your skills, abilities and . Indicate a specific follow up date in the closing paragraph of your cover letter.

10+ Sample Follow-Up Letters

follow up letter for resume

Follow Up On Resume

Follow up on resume tips, techniques and sample email. You have sent your resume to a company and you haven't had a response.

After a week or two of not having heard anything, it is a good idea to proactively contact the company to find out if they have read your resume and if they are interested.

There is nothing to be gained from sitting around waiting for a response once a reasonable period of time has lapsed.

Write a professional follow up on resume email and find out the status of your job application.

How long should I wait before following up on my resume?

  • If the job posting does not have a close date it is advisable to wait about a week before following up on your resume submission.
  • If there is a closing date, wait a week after the deadline to allow the company to go through the resumes and schedule interviews before following up.
  • However if you have sent your resume in response to a job posting that clearly states that you should not contact the company it is wise to follow these instructions and wait for feedback.

How should I follow up on my job application?

  • Email is a good way to follow up because you can resubmit your resume as an attachment. This saves the employer from having to search for your original resume.
  • Send your follow up on resume email to the individual to whom you submitted your original resume. If you submitted your resume to a link or code then try and find the hiring manager's name and email address.
  • Look on the company website or call the company and ask the receptionist. If you are unable to find contact details for the company you can send the follow up email to the same address you sent your resume.
  • Send your email in the early morning before the inbox gets cluttered or the employer gets busy with other tasks.
  • Use the sample resume follow up email below to help you write your own follow up letter.

What should I include in my follow up email?

Avoid asking why you have not received a response yet, keep the tone of your follow up on resume email friendly and non-accusatory. You can include the following criteria:

  1. your full name and the position you have applied for
  2. the date you sent your resume to the company
  3. restate your continued enthusiasm and your suitability for the position
  4. ask the company if they need any further information
  5. thank the company for considering your application
  6. keep it concise and to the point

Sample Follow up on Resume Email

Use this email example to follow up after submitting your resume in response to a job posting.

Subject: Your Full Name - Receptionist Position

Dear Mrs Green

I submitted my resume on the DATE for the position of Receptionist advertised on

I am enthusiastic about working at XYZ Company and I am confident that my skills and strengths are an excellent match for the job requirements. As mentioned in my resume I have over X years experience running a busy reception area holding similar responsibilities to those listed in your job posting.

For your convenience I have attached a copy of my resume. Please let me know if I can provide any outstanding information you might need regarding my application. I can be reached at (phone number and email address).

Thank you for considering my application.


Your Name

A key component of your job search is follow up. Take action to find out the status of your job application. Following up on your resume demonstrates sincere interest in the job and a proactive approach.

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Be proactive in finding out the status of your job application.

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19+ Job Application Follow Up Letter Templates is qualified for the job they are applying for and should be sent with a resume when applying for jobs.

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