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Recommended letter for employment

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Recommended letter for employment
September 05, 2019 Wedding Anniversary Wishes 2 comments

Use this sample reference letter when a colleague, former team member, student, or acquaintance asks for a personal recommendation. Be sure to modify this.

Sample of a recommendation letter

Ever wanted to write a glowing letter of recommendation but weren't sure what it should look like? Here's a sample.

A well-written letter of recommendation can help land the job.

If you've ever been asked to write a letter of recommendation for a colleague, you may have been unsure of what to write. What do you comment on? How do you say it? What don't you say? Of course, it certainly helps if your colleague provides you with a job ad or position they're pursuing so you can customize your letter of recommendation to the job itself, but that's not always the case. Sometimes colleagues just need to have documentation on hand for the moment a job catches their eye and they want to apply. In that case, check out our recommendation letter sample here.

[Date]

Re: Recommendation for Sharon Westman

Dear Hiring Manager:

I was initially impressed with Sharon Westman's enthusiasm, communication skills, and professional demeanor when I hired her four years ago as a customer service rep within JRW Inc.'s call center, and I am delighted to be writing this letter of recommendation. During the two years Sharon reported to me (I have since moved on to a different department), she consistently demonstrated all of these qualities and more, and I heartily endorse her for any customer service position.

Sharon is reliable, dedicated, and eternally upbeat. Her ability to calm angry or frustrated customers is unparalleled, and it is because of her excellence in this area that I repeatedly asked her to mentor new employees in the call center. Sharon multitasks effectively and is able to handle a high-volume workload. She consistently met or surpassed all weekly call center metrics (including customer satisfaction, call volume, and response time), and her daily written reports were accurate and thorough.

Of particular value to me as a former call center manager was Sharon's team player mind-set, enthusiastic embrace of change, ability to work with minimal supervision, and unwavering commitment to exceeding customer expectations. I regularly received unsolicited praise from customers commending Sharon's outstanding level of service, professionalism, and follow-through.

Organized and diligent, Sharon quickly learned technology systems and software that were unfamiliar to her when she first started with JRW, and she also attended optional professional-development seminars offered through the company. She is pursuing an associate's degree in business through evening classes at ABC Community College.

Sharon is a hardworking, top-performing customer service professional. She has my highest recommendation, and I am happy to furnish more details if you would like additional information.

Sincerely,

Carla Pederson
Field Service Manager (former Call Center Manager)
JRW Inc.
(555) 555-5555

 

A recommendation for your career

It's always a smart idea to offer to write a letter of recommendation for a colleague who you know is well qualified for the job in question. Consider it good career karma; after all, you never know when you'll need a letter of recommendation for yourself, and your colleague may be happy to return the favor. Looking for more savvy career advice? Here's a tip: Join Monster for free today. As a member, you'll get useful tips sent directly to your inbox. From interview questions and answers to how to get a promotion, you'll be prepared for each step of your career.


A well-written letter of recommendation can help land the job. If you've ever been asked to write a letter of recommendation for a colleague, you may have been.

Job Recommendation Letter Template – with Samples

recommended letter for employment

Anyone who’s applied for a job knows how important recommendation letters can be to getting hired. While you've probably asked for a reference letter in the past, you may be less familiar with writing one. If someone asks you for a reference, how can you produce a great letter that will help your employee, colleague, or friend get hired?

To help you through the writing process, we’re providing nine samples of effective letters of recommendation (scroll down to skip to the samples!). By reading through these examples, you’ll gain a clear understanding of how to structure your own letters.

Before getting to the free recommendation letter samples, let’s briefly review the role that reference letters play in the hiring process. Why are they important, and what makes some stand out over others?

 

Why Are Recommendation Letters Important?

Many employers request recommendation letters to help them decide who to hire or internally promote. Throughout the hiring process, the applicant strives to present herself in the best light. Beyond the interview and resume, hiring managers look to recommendation letters to confirm the candidate’s qualifications and to gain insight from an outside party.

The hiring manager wants to know what experiences the candidate will bring to the new role, how she’ll contribute to the company or organization, and how she’ll behave in the day-to-day. Recommendation letters can point to a candidate’s future performance by talking about her past achievements.

Reference letters can also shed light on what it’s like to manage, work with, or, in the case of a character reference, be friends with the person under consideration. They complement the candidate’s story and suggest what she’ll bring to the table in her next job.

If you get asked to write a letter for someone, it’s safe to assume you want to do a good job. Helping someone get hired is not just a satisfying good deed, but it’s also good professional karma! So how can you turn those good intentions into a stand-out employee letter of recommendation?

Each letter will, of course, be different, but good letters share certain key features. Read on to learn about three important characteristics of strong reference letters.

Your recommendation letter's not the time to be cagey about your identity! The hiring manager wants to know who you are and why you're qualified to recommend the applicant.

 

What Makes a Recommendation Letter Stand Out? 3 Key Features

Strong letters give positive descriptions of a candidate’s skills in a concise and powerful way. Beyond using language that's clear and error-free, what elements should your recommendation letter include to be effective?

As you write your letter, make sure it does the following:

 

#1: Explains Why You’re Qualified to Recommend the Candidate

In order to hold weight, a recommendation letter should come from a reputable source. If an employer wants a professional reference, then the writer of that letter probably worked with the candidate in a supervisory capacity. Some employers will also be interested in letters from a colleague or, occasionally, a friend, neighbor, or family member. Most letters, though, will be written by a supervisor, manager, or boss of some sort.

In the first paragraph, you should explain who you are and how you know the candidate. How long did you work with her and in what capacity? By explaining your relationship, you show that you’re qualified to give an honest assessment.

If someone who feels like a relative stranger asks you to write a letter, you might consider declining or recommending someone else to write it. If you didn’t get to know the candidate’s work performance or only did so in a way completely unrelated to the new position, then you might not be able to provide a helpful letter of recommendation from employer to employee.

The best letters are written by people who can speak to the candidate’s skills and accomplishments. Make sure to state clearly in the beginning of your letter who you are and why your opinion matters.

 

#2: Customized to the New Position

While you should speak to the candidate’s accomplishments in her past role, you should also show why she’d make a good fit in the next one. Even if the candidate’s making a career change, you can explain why she’ll be able to do well in the new industry.

Here’s where open communication with the applicant is important. She should share the job description so you have a clear understanding of the position’s requirements. As the writer, you’re not expected to do much research on the new job. The candidate should provide you with everything you need to know to customize your letter.

By drawing on this information, you can express confidence that the candidate will succeed in the new role. Then when the hiring manager reads your letter, she’ll feel reassured that the candidate would make a good fit.

 

#3: Uses Specific Examples and Anecdotes

Finally, and perhaps most importantly, your letter should provide specific examples about the candidate. Don’t just list adjectives like, “friendly, intelligent, and hard-working”; instead, present circumstances in which the candidate demonstrated those qualities. To borrow a favorite phrase of English teachers, “show, don’t just tell.”

Not only will examples point to the value the candidate brought to your organization or company, but they’ll also paint a picture of how she works in day-to-day operations. Using two to three specific anecdotes in your letter will boost its level of persuasiveness. It will also sidestep a common rec letter trap: becoming a generic list of cliches.

Just as you should only write a recommendation letter if you feel qualified to assess the candidate, you should also only write it if you can provide a great one. While you don’t want to go over the top and sound insincere, your letter should be a strongly positive endorsement.

 

Want to provide a strong recommendation for your employee, but don't have the time to craft the perfect letter?

PrepScholar's new recommendation tool, SimpleRec, takes you from good intentions and a blank page to a fully written and formatted letter of recommendation in under 5 minutes. All you need to do is give us some simple pieces of information about your employee and your experience working with them, and we'll do the rest.

Try out SimpleRec risk-free today:

 

Sample Recommendation Letters

As you read through the nine free job recommendation letters below, notice how they all share the three key features described above, even though they differ in terms of their source and target audience. Below are nine sample recommendation letters, each followed by an analysis of what it does well!

 

After checking out the above samples of recommendation letters, read on for some final thoughts on how to write an excellent letter of recommendation for an employee, coworker, or friend. 

 

Now that you've got all the building blocks, you can put them together into a powerful letter of recommendation!

 

Writing Strong Letters of Recommendation: Final Thoughts

While the above samples of recommendation letters will help guide you through the letter writing process, they can’t look exactly like your final product. Writing a letter is a significant undertaking, as it requires you to customize your words to the candidate and make your letter unique. Even though the specifics will vary, strong letters of recommendation do have certain features in common. Each letter should...


Use an Official Format

The sample letters show the proper format for a recommendation letter. They have the employer’s name, position, company, and company’s address at the top. To give one example, here's the header for recommendation letter sample #1:

 

Ms. Greta Johanssen
Sales Manager
Streambase Corp.
66 Western Boulevard
Santa Fe, New Mexico 87500


You should also use official letterhead that has your name and contact information across the top, in whatever way you've chosen to present it. Each letter is addressed to a specific person, a greeting that’s more personal than, “Dear Hiring Manager.” Typically, paragraphs are single-spaced with a double space in between each one.

Finally, every letter concludes with an invitation to contact the writer for any further information. Then the writer may include her position, company, phone number, and email below her name.

 

Start with a Strong Opener

The strongest letters start out with an immediate statement of support. They might say, “It’s my honor,” “It’s my pleasure,” or “I’m very pleased to provide this letter of recommendation for Joe.” Stating the obvious with a sentence like, “I’m writing to recommend Joe,” looks weak beside a more enthusiastic opener.

In the first paragraph, explain who you are and why you’re qualified to recommend the candidate. Write a line or two of praise about her professional and personal strengths, perhaps with a summary of the main points you’ll present in the rest of the letter.

 

Include Two to Three Specific Examples

As mentioned above, strong letters typically include two to three body paragraphs with specific anecdotes about the candidate. They don’t just describe the applicant’s great qualities and accomplishments; they give examples and prove to her prospective employer that she’s made achievements in the past that predict future success.

You might talk about a project or responsibility of the applicant or the value she’s brought to your company. Consider relevant qualities like flexibility, initiative, leadership, growth, collaboration, interpersonal skills, and/or ability to perform within a certain environment or culture.

 

To Sum Up...

Depending on your relationship with the candidate, you might focus more on her work performance or personal character in your recommendation letter. An employer will focus more heavily on professional skills while a coworker may add personal qualities.

A friend or neighbor providing a character reference would produce the most personal letter. It falls upon the candidate to choose her recommenders wisely and to share any relevant information about the prospective position to help them write the best letter they can.

As long as you incorporate the key features discussed above and take the time to make your letter positive and specific, you’ll provide a strong recommendation letter that will help your employee, colleague, or friend get hired. And who knows - perhaps in a year or two, she’ll be writing a recommendation letter for you!

 

What's Next?

Are you tasked with writing a recommendation letter for a student applying to college? If so, check out these samples of recommendation letters from teachers and counselors, along with additional writing tips and a thorough recommendation letter template!

 

Want to provide a strong recommendation for your employee, but don't have the time to craft the perfect letter?

PrepScholar's new recommendation tool, SimpleRec, takes you from good intentions and a blank page to a fully written and formatted letter of recommendation in under 5 minutes. All you need to do is give us some simple pieces of information about your employee and your experience working with them, and we'll do the rest.

Try out SimpleRec risk-free today:

 

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Recommendation Letter Samples

recommended letter for employment

As a manager or supervisor, it’s likely that you will need to write a reference letter for an employee from time to time. During a job search, having the endorsement of a previous supervisor can be very helpful in landing a new position.

On the other hand, if you don’t feel that you can honestly strongly endorse this person for the position, you should politely turn down their request for a reference. It is better to not write a recommendation at all than to write one expressing anything less than full confidence in the employee.

Writing a Recommendation for an Employee

When a former employee asks you to write a reference letter for them, they should provide you with some information to help you make your letter specific and complete. If it’s been a while since they worked for you, they should provide you with an updated copy of their resume, so that you have the dates they worked for you handy and can see what skills they have added since then.

A job description, or job posting for the type of position they are applying for is also helpful. If they have the name of the hiring manager, they should let you know that as well.

If you are sending your letter in a business format, you’ll begin with your contact information, followed by the date and the hiring manager’s contact information. If you are sending an email, your subject should contain the person’s name you are recommending, that this is a reference, and perhaps the title of the position they are applying for; Subject: Jane Doe - Reference for HR Assistant.

Your salutation should be followed by the body of your letter, where you will begin with how long you have known the candidate, and in what capacity. You can then elaborate on their skills, strengths, and experiences that make them an exceptional employee. It can be helpful to use anecdotes and specific achievements to highlight the attributes which will be most applicable in the position they are seeking.

In your closing, mention your confidence in your candidate, and offer your strong recommendation for them in the position. Thank the hiring manager for their time, and let them know you are available for clarification or further questions, should they have any.

Reference Letter Sample for an Employee

Download the Word Template

The following is an example of a recommendation letter written by a manager for a former employee. It contains information on the person's qualities, attributes, and effectiveness on the job, as well as a strong recommendation for future employment.

Reference Letter Sample for an Employee (Text Version)

Subject: Recommendation for Laura Woods

Dear Ms. Lee,

It is my pleasure to recommend Laura Woods for employment with your organization. I have known Laura for over two years during which time she worked as a communications assistant in my office.

I have been consistently impressed with Laura's attitude and productivity during the time that she has worked in the office.

Laura is both very bright and quite motivated. I am confident that she will devote herself to a position with your organization with a high degree of diligence. She is a quick learner and has shown the ability to digest large volumes of information. Ms. Woods has demonstrated the ability to articulate information and ideas in both the verbal and written forms.

Laura has also been effective in her efforts to engage the media we outreach to. She has been able to write interesting press releases and articles and convince editors to publish those pieces. Ms. Woods is willing to take risks. She will reach out to people and involve them with projects. I particularly appreciate Laura's willingness to take initiative to help the office serve its constituents more fully.

I recommend Ms. Woods without reservation. I am confident that she will establish productive relationships with your staff and constituents. Please let me know if you have need for additional information about this outstanding young woman.

Sincerely,

Raymond Rodriguez
Manager
ABCD Company
818-580-5888
raymond.rodriguez@abcd.com

If you can write a glowing, positive recommendation for a former employee, it’s always a good idea to take the opportunity to help them out.

Your contact information should follow your name if you are sending an email, and it’s not at the heading.

It happens to many managers: A former employee reaches out to you asking for a letter of recommendation. Depending on how well you.

Do You Need Recommendation Letters to Acquire a Job?

recommended letter for employment

Writing a letter of recommendation for employment purposes can be both difficult and time-consuming. Not to mention, another person’s career could be riding on your words.

Our free downloadable recommendation letter templates can be quickly and easily customized to create a professional and persuasive letter. Or, use one of our many samples to find inspiration and write your own.

Trying to write a recommendation for a student or teacher? Check out our library of education related templates and samples.

See Also > How to Write a Letter of Recommendation – Samples, Templates, & Guide

Table of Contents:

  1. Written by a Supervisor for an Employee
  2. Written for a Coworker
  3. Character Reference (Written for Friend)
  4. LinkedIn Recommendation

1. Letter of Recommendation Written by a Supervisor

As a supervisor, a recommendation letter written by you for an employee holds a lot of weight. As such, it’s important that your letter is as convincing as possible. Our experts designed this template to hit all the most important parts needed to write a strong recommendation letter for employment.

Simply download the free template as a MS Word doc and customize it with your employee’s details.

Things to Focus on:

  • Since companies take the word of management much more seriously than anyone else, you should emphasize your position as your employee’s supervisor, as well as how long you have managed them. In doing so, everything you say in your letter will be strengthened.
  • Give detailed examples of how your employee used their skills and knowledge to benefit your company in an impressive way.
  • Make sure that the skills and achievements you include are relevant to your past employee’s target company or job.
  • When talking about a candidate’s personality traits, include those that not only help them contribute to a positive work environment, but also enable them to succeed professionally.

Download This MS Word | Template & Sample

Click below to read a completed example and get inspiration.

Sample Recommendation Letter Written by Supervisor (Text Format)

January 29th, 2018

Ms. Carolyn Dearie

Hiring Manager

Target Robotics Inc.

123 Company Address

Los Angeles, CA, 90005

Dear Ms. Dearie,

It is my pleasure and honor to recommend Ileana Flores for the role of Project Manager at Target Robotics. I have worked with Ileana for 4 years as her manager at Dolphin Technologies, where she used her excellent leadership skills to deliver spectacular results in the role of Assistant Project Manager. I am confident that Ileana’s exceptional skills, professional experience, and personal qualities will make her a powerful asset at Target Robotics.

As an Assistant Project Manager, Ileana constantly demonstrated an extensive knowledge of project management tools and techniques, as well as superb communication skills. In particular, her in-depth knowledge of Scrum Methodologies helped increase the amount of projects completed on-time and within budget by 23%. Moreover, her uncanny ability to facilitate clear communication between different teams and departments ensured misunderstandings were few and far between.

What’s more, Ileana’s extraordinary focus and strategic way of thinking always made her a stand-out member of the team. Whenever there are problems or flaws in the production process, she showcases her superb analytical qualities to quickly identify the issue and deal with it before it can become too serious.

[Optional Section(don’t include if reason for departure could be seen negatively)]:

Unfortunately, due to her mother’s medical condition, Ileana had to move out west and we no longer have the pleasure of working with her. Her loss is greatly felt, but she will undoubtedly continue to thrive at Target Robotics.

Ileana has my highest recommendation for this position. I have no doubt she will make a strong addition to your team. Please feel free to contact me if you have any questions regarding her candidacy or past work.

Sincerely,

Your Signature

Your Name

2. Recommendation Letter Written for a Coworker

When a colleague asks you to write a letter of recommendation letter for them, it can be a little daunting. You may feel like you aren’t really qualified to write such a letter. We’re here to tell you that that’s not true at all.

Our handcrafted template and sample will show you exactly the kind of points you can focus on to write a powerful and persuasive letter from your position as a coworker.

All you have to do is download the free template as a MS Word doc and customize it with the details of your colleague.

Things to Focus on:

  • Create a strong base for your recommendation by outlining your working relationship. For example, perhaps you were on the same team or worked on certain projects together.
  • Cite detailed examples of your colleague’s achievements and skills that you witnessed firsthand when working with them.
  • If you worked closely with your coworker for a long time, highlight the positive aspects of their personality that make them a desirable person to work with.
  • Emphasize the value of your colleague as an asset to their target company and maintain a positive and enthusiastic tone throughout the letter.

Download This MS Word | Template & Sample

Click below to read a completed example and get inspiration.

Sample Recommendation Letter Written for a Coworker (Text Format)

January 29th, 2018

Ms. Sandra Adams

Hiring Manager

Ion Software

123 Company Address

Los Angeles, CA, 90005

Dear Ms. Adams,

I am more than pleased to have the opportunity to recommend Zachariah Scott for the role of Senior Digital Marketing Specialist at Ion Software. I was honored to work alongside Zach for 3 years on the marketing team at Genos Tech. Zach was always an outstanding member of our team, and I have always been impressed by his professionalism and admirable personal qualities.

As an Online Marketing Specialist, Zach constantly demonstrated his exceptional analytical skills and extensive knowledge of best SEO practices. In particular, his intimate familiarity with the intricacies of Google Analytics enabled him to reduce the bounce rate on our most essential pages by an average of 20%. Moreover, he consistently produced top-quality content that ranked highly for all of our target keywords.

In addition to Zach’s impressive portfolio of professional accomplishments, he has one of the best personalities I have ever had the joy of working with. He is a fun-loving and friendly individual who always treats everyone in an amicable and welcoming manner. There is no one at our company that does not think of him fondly.

Unfortunately, due to his wife’s need to relocate for her job, I will no longer have the pleasure of working with Zach. Having witnessed his long track-record of success and admirable character, I assure you that he will more than excel in the role. The words “our loss is your gain” have never been more true.

I wholeheartedly recommend Zach for this position. I am confident he will become an invaluable addition to your team. Please feel free to contact me if you have any questions regarding his character or past work.

Sincerely,

Your Signature

Your Name

3. Sample Character Reference Letter & Template Written for a Friend

Writing a character reference (or personal letter of recommendation) for a friend can be a huge aid when it comes to helping them land a job. However, figuring out exactly what to write can often be difficult. Our expert’s template and sample letter will show you exactly what to include to write a professional and convincing personal reference.

Just download the free template as a MS Word doc and customize it with your friend’s details.

Things to Focus on:

  • Although a character reference written by a friend will have a much less formal tone, you should still keep your letter as professional and polite as possible.
  • Think of some of your friend’s skills and achievements outside of the workplace that would be useful when applied to their target job.
  • As a friend, you are intimately familiar with the applicant’s personality, so your primary focus should be on highlighting their strength of character and positive personal traits.
  • Mention how your friend’s positive personality traits would be of benefit in a professional setting.

Download This MS Word | Template & Sample

Click below to read a completed example and get inspiration.

Sample Character Reference Letter (Text Format)

January 18th, 2018

Mr. Erik Epiciano

Owner & Manager

Italian Pasta House

123 Company Address

Los Angeles, CA, 90005

Dear Mr. Epiciano,

I couldn’t be happier to recommend my close personal friend, Bianca Jones, for the open wait staff position at the Italian Pasta House. I have known Bianca for 8 years and can confidently say that she is a person of impeccable character.

Ever since we first met, Bianca’s incredible friendliness and interpersonal skills have always impressed me. I remember one instance in particular when she accidentally bumped into an angry man who subsequently began spouting curses at her. She utilized her exceptional ability to remain calm in the face of confrontation to diffuse the situation with a warm smile and a sincere apology.

More importantly, everyone who interacts with Bianca is always blown away by her selfless, kind, and warm-hearted nature. Whenever there is any need for volunteers in our town, Bianca always enthusiastically signs up without the slightest hesitation, eager to help in any way she can.

It is truly a privilege and an honor to be considered Bianca’s friend and I wholeheartedly recommend her for this position. I assure you that her commitment to her professional career, as well as her high moral values are without question. I have no doubt she will make a strong addition to your team. Please feel free to contact me if you have any questions.

Sincerely,

Your Signature

Your Name

4. LinkedIn Recommendation Sample & Template (For Colleague)

A lot of people get confused about exactly how to write a recommendation on LinkedIn. At first glance, they seem like a completely different animal from a regular recommendation letter, but they are essentially just a more concise version.

Our professionally crafted sample and template will give you the exact formula for writing a stellar LinkedIn recommendation. Download the free template as a MS word doc and fill in all the necessary details.

Things to Focus on:

  • Keep it short and sweet. Potential employers browsing LinkedIn profiles want to be able to get a good idea of the strength of a candidate in as little time as possible.
  • Think about what paragraphs you would include in a full letter, and then convert each one into 1-2 sentences. For example: how you know the candidate, their professional strengths, their positive personal traits.
  • Make your recommendation personable. Try to tell a story that makes the potential employer feel like they are getting to know the candidate better.
  • Although you want to keep your LinkedIn recommendation short, make sure you include an example or two that demonstrates the candidate has the abilities or traits you mention.

Download This MS Word | Template & Sample

Click below to read a completed example and get inspiration.

LinkedIn Recommendation Sample (Text Version) (Text Format)

Few people are fortunate enough to have the chance to work with a Sales Associate as outstanding as Jim Harding. I met Jim when we worked together at Viper Tech, and I had the pleasure of working with him for 4 years.

I was constantly impressed by his exceptional ability to close a deal, and I’ve never seen anyone exceed sales quotas as effortlessly as Jim.

Not to mention, his bright and jovial personality always improved the mood in the office. I would highly recommend Jim for any position he chooses to pursue.

Conclusion

Regardless of your position, downloading and customizing these free templates and samples is a surefire way to quickly and easily write a compelling recommendation letter for employment. If you’d like some more details or want to write your own from scratch, our comprehensive list of letter of recommendation samples and writing guide has everything you need to know.

Written by Matthew Kerr

Matthew Kerr is a career adviser at Resume Genius, where he reinvigorates client's careers and saves resumes from the trash heap. His career expertise has been quoted on countless publications across the web, including... more

An employment letter of recommendation is a letter used to refer an individual for a specific job.

recommended letter for employment
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