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Sample employment offer
July 20, 2019 Wedding Anniversary Wishes No comments

Dear[Recipient Name]: We are pleased to offer you employment at YOUR COMPANY NAME. We feel that your skills and background will be valuable assets to.

Sample Job Offer Letter

This sample job offer letter clearly outlines what needs to be included in an employment offer letter. You can easily use this template to draw up a  letter that meets your specific requirements.

The letter should include certain basic employment details including job title, job responsibilities, reporting responsibility, starting date, starting salary, benefits and working conditions. The tone of the letter should  send a positive and welcoming message to the job candidate.

Job Offer Letter Template

Date

Ms Margot Smith
Address
City, State, Zip Code

Dear Ms Smith

ABC Company is pleased to formally offer you the position of Administrative Assistant in our Ithaca, New York branch.

As discussed you will be responsible for the administrative support function for the branch. The duties and responsibilities that you will be expected to carry out are detailed in the attached job description (Enclosure 1). You will report directly to the Branch Manager and your normal working hours are expected to be 9.00am to 5.00pm, Monday to Friday. Your starting date will be August 1, 2019.

Your compensation package includes a weekly salary of $X payable biweekly, health insurance, life and disability insurance, sick leave, vacation and personal days through our company's employee benefit plan. Please refer to our Employee Benefits Handbook ( Enclosure 2) for full details.

This job offer is contingent on your passing the mandatory drug screening. This will be arranged once you have acknowledged your acceptance of this job offer.

Please signify your acceptance of this offer by signing and dating this letter where indicated below and signing and dating the standard Confidentiality Agreement (Enclosure 3). These documents can be returned directly to my attention using the business-reply envelope enclosed. A copy of each of these documents is enclosed for your records. We require acceptance by July 7, 2019.

We look forward to welcoming you to the company. Please let me know if you require any further information, I can be reached directly at (phone number).

Sincerely

Elizabeth Jones
Human Resources Manager

By signing and dating this letter I, Margot Smith, accept this job offer of Administrative Assistant by ABC Company.

Signature: ................ Date: ................

Include an at-will clause in the job offer letter

Most states have employment-at-will laws that allow a certain latitude in terminating employment.

Many companies include a statement in the employment offer that reaffirms their right and the employee’s right to terminate the employment at will. This is an example:

"In accepting this offer of employment you confirm your understanding that your employment with ABC Company will be on an at-will basis and either party can terminate the employment relationship at any time, with or without cause or advance notice."

The guide to writing a job offer letter  provides clear information on what should and should not be included in the offer of employment letter. Make sure your company is protected from problems down the line by sending an accurate and well-considered job offer.

Job Offer Acceptance Letter

Decline Job Offer Letter

Job Offer Advice

Sample Job Offer Letter Format

Important Disclaimer
This sample job offer letter is only furnished as an example. It is not meant to be used without review by a licensed employment law attorney in order to fit your situation and comply with the laws of your state. The information on this site is not legal advice and is for guidance only.

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A job offer letter form is an easy to use template employers complete to officially offer a job to an applicant. Also known as an employment offer letter, the.

Offer of Employment Letter

sample employment offer

5/22/2017

Mark Mosley

67 Greenbrier Street

Grosse Point Shores, MI

48236

Re: Offer of Employment: Junior Account Manager at Gladwell Consulting Group

Dear Mark Mosley,

The search is over! Gladwell Consulting Group is thrilled to officially offer you the Junior Account Manager position.

This is a full-time, non-exempt position. You are entitled to overtime pay as a non-exempt employee. Your annual salary is $55,000. You will be paid on a bi-monthly basis, on the 1st and 15th of each month.

Your employment with Gladwell will begin on Monday, June 15, 2017. We’d like you to arrive at the office by 9 a.m. You’ll be greeted by your manager, Senior Account Manager Sarah Volley.

Your employment is at will. This means that either you or Gladwell can end the employment relationship at any time, with or without notice or cause.

Your employment entitles you to health and dental insurance, and enrollment in Gladwell’s 401(k) plan. You’re also entitled to 21 days of paid time off annually. Full benefits information is enclosed as a separate document along with your offer letter.

Also enclosed as separate documents are a Non-Disclosure Agreement and Non-Compete Agreement. Please sign both and bring them with you to the office on your first day.

This offer letter represents the complete and exclusive statement of employment between you and Gladwell. It replaces all previous forms of communication regarding the offer and the position.

If you accept the terms of the offer, please sign and date below, and return the letter to us via scan by May 30, 2017. Use the email address below for scanning. We will mail you back a copy of the signed offer letter prior to your first day. By signing this letter, you state you understand that your employment is at will.

If you have any questions at all, please email me at [email protected] Everyone at Gladwell is excited to welcome you to the family, and we look forward to seeing you soon!

Sincerely,

Carly Brooks

Recruiting Operations Generalist

Gladwell Consulting Group

Date: ___________________

Signature: ____________________

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Job Offer Letter

sample employment offer

After the tough stages of the recruitment process done by the hiring company, an applicant is selected to have formal job offer from the hiring company. To inform the applicant in a formal and professional manner, the company either calls the applicant in for an appointment or gives a written document to the applicant, via print or in email, known as an employment offer letter. You may also see Letter Samples.

This job offer letter explains the important details regarding the acceptance of the application as well as the reasons for hiring the applicant. For further information, the following employment offer letter template samples provided on this website presents the outline and the information to be written on the sample employment offer letter.

Simple Employment Offer Letter Template

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File Format

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  • MS Word
  • Pages

Size: A4, US

Download

Simple Part Time Employment Offer Letter Template

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Size: A4, US

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Simple Restaurant Part Time Employment Offer Letter Template

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Size: A4, US

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Simple Restaurant Employment Offer Letter Template

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Simple Offer Letter of Recommendation Template

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Sample Letter of Decline

Key Information in an Employment Offer Letter

Job offer letters contain important information about the job position being offered for employment listed as follows:

  • Location and Date – An employment offer letter must contain the job offer itself regarding the position together with the how the applicant reports to the work location and the date he starts working.
  • Job Description – Similar to how a consultant offer letter template is made, the duties and the responsibilities about the job position being offered is specified on the employment offer letter.
  • Compensation and Other Benefits – This includes the pay the applicant will receive together with the overtime rates. Additional benefits like medical plan, vacation and sick leaves and bonuses must also be stated on the employment offer letter.
  • Employment conditions – Just like acontract offer letter template, other employment terms followed by the employees of the company is written for the applicant to know other obligations to the company. Examples of this are the confidentiality and non-compete statements.
  • Due date for confirmation – There is a set time frame that the company gives to the applicant for him to think about the offer. Just as appointment letter templates need to state the deadline for completion to imply urgency, stating how long the applicant has to accept will show the applicant that his acceptance or decline is also an urgent matter.

Employment/Promotion Offer Letter

Conditional Employment Withdraw Letter

Sample Thank You Letter

Employment Offer Sample

Sample Job Offer Letter

Tips to Writing an Effective Employment Offer Letter

With the various offer letter formats you can refer to on this website, here are the tips you can follow in order to write an effective employment offer letter for your chosen candidate:

  • State the employment terms and conditions with clarity. It is essential for you to write clearly the key information to be included in the offer letter. Important points like compensation, job title and descriptions, and employee obligations should be seen on the offer letter you are making.
  • Refrain from putting too much information on the offer letter. Mostoffer letter templates only contains the key information the applicant would need to know to aid him in deciding to accept the offer or not. Other employment concerns that should be done during a personal meeting should not be included.
  • Avoid implying a guarantee of long term employment. Terms that imply indefinite length of employment must be avoided when writing an employment offer letter.

The information on the employment letter should include not only those related to the job position but also your company’s enthusiasm and excitement to the applicant for being a new asset to the company. These employment offer letter sample templates are available for you to sift through and to download for use.

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Our free Employment Offer Letter template allows you to customize hours, pay, vacation, and more. Create your Employment Offer Letter using our.

9+ Sample Employment Offer Letters

sample employment offer

Use this sample job offer letter template from employer to employee when formally offering a full-time position to your best candidate. This template includes a sample job offer email along with a formal job offer attachment to send to candidates. It covers the most important employment terms:

  • Position details (title, working schedule)
  • Compensation
  • Bonus or commission
  • Employee benefits
  • Privacy policies
  • Termination conditions

You can customize this sample offer letter format and add, modify or remove specific terms and benefits. Note that the following job offer template contains placeholders that you can easily fill with your company’s data.

It’s best to contact your candidate via phone or email to announce you’re extending a job offer before sending this formal document.

If you’re sending the offer letter via email, make sure to:

  • Use an email subject line that clearly states this is a job offer (e.g. “Job offer from [Company_name]” or “Job offer for the position of [Job_title] at [Company_name]”)
  • Keep the email body text brief and mention that the candidate can find the detailed job offer letter attached.
  • Set a specific timeframe for when you would like to get your candidate’s final response.

You can also personalize the email body text and tweak the tone to match your company culture. But, keep the language in your employment offer letter formal and clear, as it’s an official document that describes the employment terms between you and your future hire.

Keep in mind that this template is not a legal document and may not take into account all relevant local or national laws. Please ask your attorney to review your finalized job offer letter.

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Job offer email template

Email subject line: [Company_name] job offer / Job offer from [Company_name]

Dear [Candidate_name],

We’re delighted to extend this offer of employment for the position of [Job_title] with [Company_name]. Please review this summary of terms and conditions for your anticipated employment with us.

If you accept this offer, your start date will be [Start Date] or another mutually agreed upon date, and you would report to [Manager_name].

Please find attached the terms and conditions of your employment, should you accept this offer letter. We would like to have your response by [date]. In the meantime, please feel free to contact me or [Manager_name] via email or phone at [provide contact details], if you have any questions.

We are all looking forward to having you on our team.

Best regards,

[Your name]
[Signature]

Job offer letter template – attachment

Job offer format: Table of contents

I. Position

II. Cash compensation

III. Bonus (or commission) potential

IV. Employee benefits

V. Privacy and confidentiality agreements

VI. Termination conditions

VII. Interpretation, amendment and enforcement

I. Position

Job title

Your title will be [Job_title], and you will report to the Company’s [Manager’s job_title].

Working schedule

This is a [full-time/part-time] position requiring approximately [e.g. 40] hours per week. Your regular weekly schedule will be [e.g. Monday to Friday 09:00-17:00].

Employment Relationship

Employment with the Company is for no specific period of time. Your employment with the Company will be “at will,” meaning that either you or the Company may terminate your employment at any time and for any reason, with or without cause. Any contrary representations that may have been made to you are superseded by this letter agreement. This is the full and complete agreement between you and the Company on this term. Although your job duties, title, compensation and benefits, as well as the Company’s personnel policies and procedures, may change from time to time, the “at will” nature of your employment may only be changed in an express written agreement signed by you and a duly authorized officer of the Company (other than you.)

II. Cash Compensation

Salary

The Company will pay you a starting salary at the rate of $[Gross annual salary] per year, payable in accordance with the Company’s standard payroll schedule, beginning [start day] and you will receive your first paycheck on [date]. This salary will be subject to adjustment pursuant to the Company’s employee compensation policies.

Tax withholding

All forms of compensation referred to in this letter agreement are subject to reduction to reflect applicable withholding and payroll taxes and other deductions required by law.

Tax advice

You are encouraged to obtain your own tax advice regarding your compensation from the Company. You agree that the Company does not have a duty to design its compensation policies in a manner that minimizes your tax liabilities and you will not make any claim against the Company or its Board of Directors related to tax liabilities arising from your compensation.

III. Bonus (or commission) potential

In addition, you will be eligible to be considered for an incentive bonus for each fiscal year of the Company. The bonus (if any) will be awarded based on objective or subjective criteria established by the Company’s Chief Executive Officer and approved by the Company’s Board of Directors. Your target bonus will be equal to [percent]% of your annual base salary. Any bonus for the fiscal year in which your employment begins will be prorated, based on the number of days you are employed by the Company during that fiscal year. Any bonus for a fiscal year will be paid within [number] months after the close of that fiscal year, but only if you are still employed by the Company at the time of payment. The determinations of the Company’s Board of Directors with respect to your bonus will be final and binding.

IV. Employee benefits

As a regular employee of the Company, you will be eligible to participate in a number of Company-sponsored benefits.

The Company offers a comprehensive employee benefits program, including:

Vacation policy

You will be eligible for [number] days of paid vacation leave per year. Paid time off is additional to sick days, bank holidays and days that the company does not operate.

Private health and dental insurance plan

As all Company employees, you will be eligible for the private health and dental insurance plan we provide. Specific terms and conditions may change upon vendor’s decision.

Stock Options

Subject to the approval of the Company’s Board of Directors or its Compensation Committee, and following the adoption by the Company of an equity incentive plan, you will be granted an option to purchase [number] shares of the Common Stock of the Company or of its parent (the “Option.”) The exercise price per share of the Option will be determined by the Board of Directors or the Compensation Committee when the Option is granted. The Option will be subject to the terms and conditions applicable to options granted under the Company’s Stock Plan (as adopted, the “Plan”), as described in the Plan and the applicable Stock Option Agreement. You will vest in 25% of the Option shares after 12 months of continuous service, and the balance will vest in equal monthly installments over the next 36 months of continuous service, as described in the applicable Stock Option Agreement.

V. Privacy and Confidentiality Agreements

Privacy Agreement

You are required to observe and uphold all of the Company’s privacy policies and procedures as implemented or varied from time to time. Collection, storage, access to and dissemination of employee personal information will be in accordance with privacy legislation.

Conflict of Interest policy

While you are employed at this Company, you will not engage in any other employment, consulting or other business activity (whether full-time or part-time) that would create a conflict of interest with the Company. By signing this letter of agreement, you confirm that you have no contractual commitments or other legal obligations that would prohibit you from performing your duties for the Company.

Proprietary Information and Inventions Agreement

Like all Company employees, you will be required, as a condition of your employment with the Company, to sign the Company’s standard Proprietary Information and Inventions Agreement.

VI. Termination Conditions

The Company reserves the right to terminate employment of any employee for just cause at any time without notice and without payment in lieu of notice. The Company will be entitled to terminate your employment for any reason other than for just cause, upon providing to you such minimum notice as required by law.

VII. Interpretation, Amendment and Enforcement

This letter agreement supersedes and replaces any prior agreements, representations or understandings (whether written, oral, implied or otherwise) between you and the Company and constitute the complete agreement between you and the Company regarding the subject matter set forth herein. This letter agreement may not be amended or modified, except by an express written agreement signed by both you and a duly authorized officer of the Company.

You may indicate your agreement with these terms and accept this offer by signing and dating this agreement by [date the offer expires]. Upon your acceptance of this employment offer, [Company_name] will provide you with the necessary paperwork and instructions.

Sincerely,
[Sender_name]

 

Signatures:

___________________________________________________
Company Representative (Sign)
___________________________________________________
Company Representative (Print)
___________________________________________________
Date

 

___________________________________________________
Applicant (Sign)
___________________________________________________
Applicant (Print)
___________________________________________________
Date

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If you need a simple, sample employment offer letter for everyday use, this sample employment offer letter is appropriate for most positions in an organization.

sample employment offer
Written by Kazragar
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