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Sample sick email to boss

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Sample sick email to boss
July 30, 2019 Wedding Anniversary Wishes 2 comments

Send this kind of sick leave email to your boss if you are thinking to inform him about your leave due to some medical reasons.

To work in a company that you love and have been dreaming about is purely a blessing. Not only is it a blessing, but you are living the dream of earning money by actually doing something that you like and want to learn more about. If you have seen your friends who got the job they always wanted, you might observe them be so energetic and excited to work in the morning. That is such a good site to see because they display positivity. But the fact is, no matter how much you are good at something, your body, might be reacting the other way around. Even if you love your work, there will be times your body would get sick and this, in turn, would affect your performance. That is why if the body convinces the mind to not function at its finest, employees choose to send a sick leave letter samples hoping their absence would be approved by the management.

In this article, we will be explaining to you the purpose of a sick leave letter and its parts. You will also see some templates of sick leave letters and use them to your advantage by following or expanding their examples just in case you are planning to write your own sick leave letter.  Lastly, we will be giving you tips on how to avoid being sick so that it would not ruin or lessen your job performance and also being absent.

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The Definition and the Parts of a Sick Leave Letter

So what is a sick leave letter? A sick leave letter is a kind of business letter where one would request to abstain or be absent from work for a period of time due to an illness. The employee would normally go back to work if he or she has fully recovered from his or her illness. It is a letter that is sent to the manager, HR personnel or whoever is in charge of accepting or rejecting requests in the company. After the employee has recovered and is now ready to work in the next day, he or she must submit a medical certificate as proof if ever such illness was severe. This is applicable to employees who were absent from work more than a week.

If you have fully understood the purpose of a sick leave letter, let us now go to the parts of it. Remember that this is another kind of business letter. This means that its parts are the same as the content only being the difference.

1. Date

The very first thing you should put in your letter is the date you intend to send the letter to the receiver. Make sure you actually send it on the specific date.

2. Inside Address

For this part of the letter, you have to write the receiver’s full name and his or her title in his office. You have to identify if he or she is the manager, boss, CEO, HR Manager, or supervisor of a particular department in the office. Afterwards, you would write his or her office address and include what floor she is in and what department.

3. Greeting

In this section of the letter, this is where everything basically starts. Before you ever converse with someone politely, you usually give a greeting first. That goes in making a letter in work. The only difference is that your greeting has to be formal. Below are some of the most commonly used greetings by employees in the workforce. If you are not satisfied with our examples, you can choose to look over on the internet for more information from different sources:

“Greetings Mr…”

“Greetings Mrs…”

“Good Day!”

“Good Morning!”

“Dear Mr…”

“Dear Mrs…”

“Good day Mr…”

4. Body

This part of the letter is where you finally type in your purpose for submitting the letter to the manager in the first place. Your request or purpose must already be stated by the first or second sentence of your letter in the first paragraph and make it as simple as possible. This is for the receiver to read with ease because he or she would not be hassled in reading a long letter. It is bad enough if you make a complex and long letter full of adjectives with the purpose being so simple and so small. If you submit a long letter, the reader might get frustrated at you for writing a long one rather than just simply going to the point in the first sentence. Put yourself in the receiver’s shoes once in a while and think of the many responsibilities he or she has to complete within a day and think of how your letter could affect and waste his time.

Right now, we will be providing you a sample of a sick leave letter. Take note that you can use our example and just remove the information that does not reflect your reason for sending a sick leave letter. You can also expand our example for your own benefit:

“Dear [Boss’s/HR Manager’s Name],

I am sending you this letter to request for a sick leave tomorrow. I have been having headaches and a severe fever for three days already and it has affected my job performance. I was not able to submit my tasks on time. I might come back the day after tomorrow, May 24, 2019, depending if Iegt enough rest and heal fast.

If you ever approve my sick leave, I will still be checking my email from time to time if ever my team has a problem or has some queries. Rest assured that they promised me that they will be doing most of the work for the upcoming event in 4 days time. I will be monitoring them from time to time.

If you have any questions or queries, you can just contact me through my email or my cellular number.

Thank you and I am so sorry for this short notice.”

As you can clearly see, I had put the purpose and reason for my sending of the letter at the first and second sentence of the first paragraph and just adding some more details afterward yet keeping the letter short and simple as possible.

5. Complimentary Close

This part of the letter is where you formally say goodbye to the receiver. Below are some of the most commonly used one to two word phrased complimentary close to end the letter. Again, you can also search the internet for more sources and examples:

“Yours truly,”

“Cordially,”

“From,”

“Sincerely yours,”

“Best wishes,”

“Regards,”

“Best Regards,”

6. Signature

This is the last part of a business letter. It is here where you would affix your signature on your complete name to show that you are responsible for any information written in the letter and that you will be held accountable if there are misleading facts or legal issue involved.

Sick Leave Letter Example

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Tips on How to Avoid Getting Sick

In this section, we will be providing and enumerating you some tips on how you can avoid being sick so that it would not affect your work performance and avoid getting absent. This is where you would realize and see the actual action for the quote “Prevention is better than cure.” If you do not want to be absent from your work because it is where you have fun, take down the following tips:

Here are the following tips on how to avoid getting sick:

  • Wash your hands – The reason for this is because your hands are the primary carrier for bacteria and germs. Wash them from time to time with soap.
  • Eat right – Do not ever skip meals and eat healthy food. Do not be so in love with oily dishes and balance it with fruits and vegetables.
  • Exercise – This boosts your immune system. Always find time to take care of your body by moving around. Simple exercises such as walking and jogging could already do.
  • Sleep – Have a good sleeping pattern not only to avoid getting eye bags but also getting enough rest for the next day. It is definitely not good to have stressed out body that lacks sleep and has to go through another stressful day with a limited amount of rest.
  • Hyrdate – Do not be so into work that you forget to drink water. Soft drinks are not the ideal replacement for water during work or even coffee for that matter. Drink as much as H2O as possible. Water helps the body in removing toxins and helps the mind and the body handle stress more with ease.

These are basic tips on how one can avoid getting sick. Prevent the sickness from happening by being consistent with these tips. Although there is some sicknesses that might be unavoidable, it is still important to look after your health from time to time and finding new ways to be better and avoid it. Never hesitate to send a sick leave request because your body is more important than your work. Do remember to be consistent in the tips for you to actually see results. Inconsistency is the main reason why some do not achieve what they attend to achieve to in the first place. If you bring consistency to the tips and use it to your advantage, you can bring that consistency with you to work and all other aspects of your life. That is already enough to make your growth effective.

An apology letter for absence from work due to illness informs your employer your .. Some of the samples of thank you messages for boss examples sent in.

Sample Sick Leave Email to Boss

sample sick email to boss

Although the expression is to "call in sick," email is often an acceptable way to inform your manager that you're sick and won't be able to come into work. Before you hit "send," however, you'll want to make sure your email is worded correctly to avoid any negative repercussions – either for you, for your team, or for your boss. (Check your employee manual about when a doctor's note is required.)

Explore Other Options

In many cases at many organizations, sick days have transformed into "respond to emails from home" days.

Also, let your manager know if you're available to answer any questions that should arise during your absence.

If you are too sick or contagious to drive to work, but you feel that there are tasks that you could nonetheless do at home, you can certainly ask your supervisor if telecommuting for the day is an option. It can avoid your having to take a paid or unpaid sick day. The worst thing your manager can say is “No” (perhaps just because he prefers that you take the day to recover fully so that you can return to work as soon as possible).

Sample Sick Day Email Message

Use this sample sick day email message when you will be taking a sick day and if email – as opposed to a telephone call or text – is an acceptable way to notify your supervisor.

What to Include in Your Email 

Provide your supervisor with important information about why you won't be in, but don't share too many details about the exact nature of your sickness. No one wants to picture the specifics! Here are some details you might want to include in your note:

  • Whether or not you'll be checking your email. You can also provide your phone number, in case something urgent comes up.
  • Whether you plan on taking a paid or unpaid sick day.
  • If you're in the middle of a project or will be missing an important meeting, you may want to share that information. You can say something like, "Marisa should be up-to-date if there are any questions on the Richardson proposal," or "I will do my best to call into the team meeting at noon," or "I'll also be emailing Tanisha so that she can cover my social media responsibilities."

Finally, consider putting up an out-of-office response on your work email and/or telephone account. In it, you can let people who try to contact you know that you won't be responding to email today. It’s also a good idea to direct them to someone else who can help out with urgent questions and concerns during your absence. 

When to Send Your Email 

Be courteous to your supervisor, fellow employees and – if applicable – to your clients. Alert them that you will be out sick as soon as you know. You can send the email in the middle of the night, or first thing in the morning when your alarm typically goes off, and you realize that you aren’t going to be able to make it out of bed that day.

You'll definitely want to avoid sending your email at the time you should be arriving at work — or worse, after your start time. It can make it seem like you slept through your alarm and it may leave co-workers scrambling to cover your work for the time it takes for your supervisor to find a substitute for you.

Be clear in your email if you're too sick to respond to emails or if you plan to check in periodically.

Subject: Your Name - Sick Day

Dear Supervisor Name:

I will be unable to attend work today because of personal illness. I will be using one of my sick days to cover this absence from work.

Please let me know if I can provide any further information. I’ll check my email throughout the day.

Sincerely,

Your Name

You can also send an email to your team informing them that you'll be out sick if that's appropriate; keeping everyone in the loop will help them to adjust to your absence as smoothly and quickly as possible.

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How to Deal With Your Boss When Your Child Is Sick

sample sick email to boss

Everyone gets sick now and then. Occasionally, you might even have to miss a day or two of work. When this happens, you need to let your employer know as soon as possible to avoid negative consequences for your job and career.

When you miss work because you are sick, you should follow the procedures specified by your manager, or outlined by the human resources department and your employee handbook. Typically, an employer will require you to alert your boss by letter, email, or phone call.

Putting this message into writing (either via letter or email) is often best. Learn how to notify your boss about your absence, and read sample excuse letters and emails.

Understand Company Policy and Your Boss's Preferences

While your company may have its own policies regarding your sick day, your manager may have a different view. Typically, companies ask employees to alert their manager about a sick day. For extended time off (more than four days) due to sickness, some companies will also require a doctor's note.

Your boss may have a preference about whether you email or call to inform them that you are taking a sick day. Some managers — and companies — prefer that you send a note about your absence to your team, and not just your direct boss, so that all your colleagues are aware that you're unavailable. 

How to Notify Your Boss

Whether it is required or not, it’s a good idea to put your sickness absence excuse in writing. That way you have a record of what transpired, and your manager can easily document the absence.

If you have to miss work due to a sudden illness, you should make every attempt to notify your supervisor as soon as possible. A quick phone call, text, or email to let them know that you are unable to be at your job that day is an absolute priority. Use whatever method is preferred in your office.

When you return to work, you should then provide a formal absence excuse letter or email, along with any supporting documentation (doctor’s note, ER evaluation, etc.).

What to Include in the Letter or Email

Use business letter format. When writing a letter, follow business letter format. Include your contact information, the date, and the contact information of your employer. Then, begin the content of your letter with an appropriate salutation.

Explain why you are writing. Include the reason for your absence, and mention if you have any documentation. Include the date(s) of your absence as well. However, keep this part of your letter brief.

Make sure your email is professional. When writing an email, keep your message just as professional as any business correspondence. You can leave the date and contact information out of the top of the message. Include the same content, but underneath your signature, include your contact information.

Include your name in the subject line. Fill in the subject line with your name and your reason for writing. For example, your subject line might simply be “Firstname Lastname – Absence.”

Proofread your message. Whether you write an email or a letter, be sure to proofread your message. Yes, you are sick, but this is still a professional message. You want your writing to be clear and polished.

Examples of Sickness Excuse Emails

Here are some sample absence excuse emails to use as a guide for when you miss work due to illness, or if you know you won't be able to come to work on the next day or beyond.

Email Notification of Absence

Subject: Mary White Absence

Dear Mr. Grey,

Please accept this written notification of my absence on May 16, 2019. I was unable to attend work due to sickness.

If you need additional information, please let me know.

Sincerely,

Mary White
marywhite2345@email.com
123-456-7890

Email Excuse With Documentation

Subject: Joe Brown - Absence June 3, 2019

Dear Steve,

I am writing to document my absence due to illness on June 3, 2019. I was unable to report to work due to an acute attack of food poisoning. Please see the attached report of my treatment at Urgent Care.

Regards,

Joe
joe.brown765@email.com
555-555-5555

Advance Notice Absence Excuse Email

Subject: Jane Doe - Absent From Work

Dear Supervisor Name:

I've come down with the flu and will not be coming in on Tuesday, March 2, so I can rest and recover. I've asked Patricia to check on my clients to ensure all of their needs are met and Tom will prepare the report for our meeting Friday.

I will try and check email if you need anything urgent.

Thank you,

Jane

Examples of Sickness Excuse Letters

Here are some sample absence excuse letters to use as a guide when you need to provide a written excuse for missing work because of sickness. Use these examples as templates for your own letter. Remember to change the letter so that it fits your particular circumstances.

Formal Sickness Excuse Letter

Your Name
Title
Company
Address
City, State Zip Code

Date

Contact Name
Title
Company Name
Address
City, State, Zip Code

Dear Ms. Lastname:

Please accept this letter as written notification that I was unable to attend work on Monday, April 8, 2019 due to sickness. I was ill and unable to report to work on that date.

Please let me know if I can provide any further information.

Sincerely,

Your Signature (hard copy letter)

Your Typed Name

Formal Letter Documenting Absence

Your Name
Title
Organization
Address
City, State Zip Code

Date

Contact Name
Title
Organization
Address
City, State Zip Code

Dear Mr. Lastname,

Please accept this letter as documentation of my absence from March 2 through March 6, 2019 due to sickness. I have included my doctor’s note detailing his recommendation for hospital treatment due to complications from the flu. I have also enclosed the hospital discharge instructions.

If I can provide any additional information, please let me know. Thank you for your understanding.

Sincerely,

Your Signature (hard copy letter)

Your Typed Name

The Bottom Line

Know Company Policy: Your organization may have specific rules for how and when to notify your manager.

Tell Your Boss as Soon as Possible: Your manager may have preferences beyond what is required by your company.

Don’t Go Into Detail: No one needs to know the specifics. Keep it brief and professional. 

You do not need to go into all the details of your symptoms.

When you must take a leave of absence from work due to illness, writing a formal sick leave letter to alert your employer of the situation should be your f.

How to Write a Sick Day Email Message (With Examples)

sample sick email to boss

Dear Ms. Turner

I am writing this letter to inform you that I need to take a sick leave from work due to a severe throat infection. I will need to remain off of work until September 26 bringing my total sick leave to two full weeks.

A letter from my doctor is attached to confirm I need the time off to properly recover without risking my health or the health of my co-workers. I apologise for any inconvenience due to my absence from work.

I should however be able to occasionally check my email and do some work including a few projects I had almost completed before becoming sick from home when possible until I come back to the office. When I return on September 26 I fully intend to do my best to catch up on any work I missed during my absence.

Please let me know if you need further verification from my doctor. If I should require additional time off I will let you know as soon as possible. Feel free to contact me at your convenience should you have any questions or require clarification regarding my sick leave request. Thank you for your prompt attention to this matter.

Yours Respectfully

Vicki Ballas

When taking a sick day, it is helpful to write a sick day email message to inform your Here's an example for indicating whether you plan to work from home: If you have an emergency, please reach out to my supervisor, Mary Mullins.

sample sick email to boss
Written by Karan
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