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Send off email to team
February 11, 2019 Wedding Anniversary Wishes 2 comments

The article below contains some sample farewell letters to the boss. Post photos of team-building activities at your workplace. I hope we can stay in touch and you can contact me at my personal email address (your email address) .

After you’ve handed in your resignation letter, cleared out your drawers, got rid of sensitive documents and debriefed your replacement, the only thing left to do is send a farewell email. And while it’s something that shouldn’t be stressful, many people freeze up and don’t know what to write.

To make sure that you leave a lasting impression (for all the right reasons), we’ve devised a step-by-step guide to ensure that you cover the bases (without overdoing it).

So, even if your feelings towards your soon-to-be ex-colleagues aren’t pleasant, here’s how to write the perfect goodbye email – and walk out the door on the right foot!

 

 

The Structure of a Goodbye Email

As with any workplace email, you want to make sure that it’s perfectly structured –and error-free, unless you want to suffer the same public embarrassment that former US press secretary Sean Spicer did back in 2017 when he sent out a goodbye letter with a typo!

Generally speaking, your email should contain the following elements.

  • Subject: Depending on your relationship with your colleagues, and the company’s culture, the tone of your subject line can differ. You can opt for something playful like ‘Adiós Amigos’ or choose something safe like ‘Goodbye’. If you’re contacting clients, ‘Last Day at [Company Name]’ will do the trick.
  • Salutation: Understandably, you’ll need to open your email professionally. If you’re sending a mass email, ‘Dear All’ will suffice.
  • Opening paragraph: Your opening paragraph doesn’t have to be an emotional essay of your thoughts and feelings. Instead, you simply need to address the purpose of your email, which is the fact that you’re leaving the company.
  • Body: In the body, list a few positives about your time with the company, like a specific project you worked on or the skills you developed during your time there.
  • Final paragraph: In the final paragraph, you can give a shout-out to the people that have helped and mentored you along the way. For example, if you’ve built a close relationship with your boss, don’t be afraid to show your appreciation here.
  • Closing: Finish your email by providing your contact information. This doesn’t have to include your phone number – because who really calls anyone in today’s age?! Instead, include a respectable personal email (not, your MSN email address from 2002).
  • Your name: As with any professional email, sign off appropriately with ‘Kind Regards’ followed by your name.

 

Tips for Writing a Goodbye Email

1. Don’t Overshare

Whether you’re moving on to your dream position and can’t wait to see the back of your current job, or if you’re in a bittersweet mood as you’ve had a great time where you are, it important not to overshare your emotions. You don’t want to be remembered as the person who broke down in tears on their last day, do you?

2. Keep a Friendly Tone

Your farewell message should have a friendly tone; it’s important to be remembered in high spirits. Remember that your digital footprint is forever, so you don’t want anything that you’ve said in a trivial email to haunt you for a lifetime.

3. Finish all Your Tasks First

Following a farewell email, it’s only natural that a few coworkers will pass by your desk to bid you goodbye and wish you luck in your future endeavours. Therefore, it’s important to wrap up any outstanding tasks before you’re ready to shut everything down and send your goodbye email.

4. Reflect on Positive Memories

Your leaving message is a good opportunity to reflect on positive memories or inspirational people that you’ve worked with during your time at the company. For example, you can send a special shout-out to your team leader for all their assistance or explain how excited you were for your success on XYZ project and how you couldn’t have made it without the rest of your team.

5. Avoid Making Negative Comments

Even if your job was a nightmare and you can’t wait to walk out the door, it’s important to refrain from a mic drop email! It’s better to say nothing at all than to say something that can come back to haunt you.

And if you strongly feel like you have nothing to say, you can wish them goodbye and good luck with the future success of the business.

 

 

6. Include Your Contact Information

If you’ve made valuable friendships with your workmates, you’ll most likely want to stay in touch with them, which is why it’s important to include your contact information in your email. You can also mention that you’re open to questions when you leave – although people generally won’t contact you for work, it’s nice for them to know that they can if they really need to.

7. Keep it Short and Sweet

Your email doesn’t need to be as long as Marissa Mayer’s letter when she left Yahoo! in 2017 (which was 1,090 words long, to be exact). The shorter, the better! People don’t want to read an essay (they may even switch off halfway through and think that you’re a complete bore) – not the ideal image that you want to portray before you’re gone for good!

8. Send a Separate Email to Clients

If you have a list of loyal clients that you’ve been working with, it’s only respectful to contact them and let them know that you are moving on. In this instance, don’t get into any details of why you are moving (you don’t want to put them off the business); instead, thank them for their faithfulness and point them into the direction of your replacement.

9. Connect on LinkedIn

LinkedIn is a great way to keep in touch with your colleagues and to keep abreast of their development. It’s also an easy way to keep in contact without having to exchange numbers, and it will grow your professional network. Before leaving the company, you should also ask your line manager to leave a recommendation for you, which could benefit you when looking for future opportunities.

 

Goodbye Email Samples

Feel free to use the following samples as the basis of your own goodbye email. That said, be sure not to rely on templates too much as they can remove that personal touch you so want to capture.

For Colleagues

Dear All,

After [insert number] months/years working here, my time has come to an end as I’ve decided to move on/move countries and take the next step in my career/life.

It’s been amazing working with you all, and I’ll never forget the great memories that I’ve made with you (the sports day being one of the top highlights). I truly have learnt so much from [insert name] and have appreciated every moment spent at [insert company name].

I’d really like to keep in touch with you all, so please feel free to contact me on [insert contact details].

Wishing you all the best!

PS: Feel free to help yourselves to the homemade cookies in the kitchen!

[Your Name]

For Clients

Dear [Client Name],

I hope you’re keeping well.

I’m getting in touch to let you know that I’ll be leaving my current position at [insert company name], and my last working day will be [insert date].

My colleague [insert name] will be taking over and is fully aware of the projects that we have been working on, so you are in safe hands!

It’s been such a pleasure working with you, and I wish you all the best for the future.

If there is anything you want to tie up before my departure, please do not hesitate to contact me.

Kindest regards,

[Your Name]

 

Things to Remember

  • Proofread before you send. As with any letter or email, it’s important to proofread it before you hit the ‘Send’ button. You don’t want your last memory to be an embarrassing one like Sean Spicer!
  • Say goodbye to your manager in person. Whether you butted heads with your manager or got on like a house on fire, it’s vital that you thank them for the opportunities they have provided you. After all, they are the person that had faith in you and hired you in the first place.

 

 

No matter whether you’ve had good or bad times in your job, it’s important to walk out the door with your head held high knowing that you’ve done the right thing.

And remember: you don’t need to expose all your emotions within your farewell email. Instead, a short and sweet goodbye will work!

Have you ever struggled with writing a farewell email? Feel free to share your story in the comments section below!

 

This article is an updated version of an earlier article originally published on 28 July 2015.

Tailor your farewell. If you're part of a small team within a larger organisation, don 't send a long email to the entire company. This could come.

How to Say Goodbye to Your Coworkers

send off email to team

A goodbye letter can tell you a lot about an employee.

When Marissa Mayer left Yahoo in June, the infamous micro-manager sent her staff a 1,000 word, 24 bullet point diatribe.

Sean Spicer commemorated his six months as Donald Trump’s press secretary with a glaring typo; a fitting endnote, some would say, for a guy who twice Tweeted out what appeared to be his password.

For most of us, a farewell email as you’re approaching your last day is the easiest way to let your company know you don’t curse the day you were hired. Plus, you can provide your contact information, which is important for future networking opportunities.

Despite their importance, a farewell message is generally not worth stressing over — but since you’re probably going to anyway, we asked some career experts how to go out on a high note.


Know Your Audience

For starters, it’s important to be selective about who you’re sending your note to.

And who you send it to depends on your job title.

If you’re an executive, firing off an all-staff missive is par for the course.

For the rank and file employees, sending a mass email looping in all the people whose names you never cared to learn can make you seem a bit big for your britches.

Whittle your “To:” field down to coworkers you actually work with — the people who could give you a solid character reference, if it came to that. If your tenure was short, that list should be as well.

“If you’ve been there for less than three years, I wouldn’t even contemplate sending an email to the whole company,” says Tom Gimbel, a careers expert and CEO of the staffing firm LaSalle Network. “I’ve had situations where someone who was with us for three months sent an email about how they made some of their best friends here. It comes across looking kind of goofy.”


Hone Your Voice

Tone-wise, you’ll want to be pretty chill about the whole thing. And you definitely want to leave a positive impression.

Reddit’s chock-full of admirable attempts at sticking it to the man via goodbye email. But even if the job was a nightmare, using email to “mic drop,” or say anything negative for that matter, is a resoundingly bad idea.

“Your digital footprint is permanent,” says Katie Smith, EVP of the compliance software company Convercent. “Be wary of using it as an opportunity to broadcast complaints or regrets. You don’t know what your former colleagues will do with your words once you’re gone.”


Honesty is the Best Policy

So what does belong in a goodbye email?

Before we get into the subject and the body of the message, so should mention that it is completely fine to send this message from your personal email address. This leaves the dialogue open for responses long after you’ve packed up your things.

Now, onto the actual email.

The key thing here is: be honest and positive. If you can’t honestly say anything positive, then your email should be extremely short.

To start, the subject line of your goodbye message should be clear. Something along the lines of “Thank You and Farewell” is short and sweet, yet still gets the message across.

To open the message, express your gratitude and briefly explain why you are leaving and if you’re taking on a new position. Also, include the date of your final day, so there are no loose ends.

It’s good to rattle off a few accomplishments you’re proud of — reminding people of the projects you helped bring to life will help keep your contributions top of mind for your growing career network. This isn’t a cover letter, though, so try not to sound like you’re selling yourself.

To make your final goodbye a little more personal, consider including a funny moment that you’ll cherish, or mention the best parts of working there that you’ll never forget.

Don’t go overboard on accomplishments or personal stories. In most cases, experts agree, the shorter the note, the better.

Close out your farewell letter with a sincere “Thank You” to your co-workers for the opportunities, support, and companionship they gave you.

Wrap it up by throwing in your personal contact information, including your email address, phone number, and social media profiles (if appropriate).

Be honest about what you loved about your time there, and leave it at that,” says Rachel Bitte, Jobvite’s Chief People Office.

The most important thing is to close out on a positive note. If you do that, you’ll be leaving the workplace on the right foot.


Sample Farewell Email

So you don’t have to start from scratch, here is a sample email you can use as a template. In this email, we are assuming you are close with your coworkers. If you are not close with your coworkers, remember the #1 rule: be honest!

Subject Line: Thank you and Farewell

Hey everyone,

As you probably already know, I am leaving [company name], my last day will be [date]. I want to use this email to thank everyone for everything you have done for me while in this position.

I have accepted a job offer at [new company] as the [new positition title]. While I am very excited for this new opportunity, I will look back at my time with [company name] with fond memories.

I am proud of the things we accomplished as a time, including [list some accomplishments].

But outside of what we achieved, I will never forget [funny moments or inside jobs – remember, keep your audience in mind and don’t offend anyone].

I am sincerely thankful for providing me with this opportunity and for strengenthing my skills and knowledge in this field. It has been great working with each and every one of you.

Although this is goodbye for now, I don’t want us to become strangers. Please feel free to reach out to me at [contact details]. I am always open for grabbing a cup of coffee.

Best Regards,
[Your Name]

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Here’s How to Send the Perfect Farewell Message to Colleagues

send off email to team

If you’re leaving your job, you will need to tie up lots of loose ends. Leaving a positive impression on your colleagues is vital. How do you gracefully notify colleagues of your departure? Let’s talk about the perfect farewell message.

Here’s a tip: Want to make sure your writing always looks great? Grammarly can save you from misspellings, grammatical and punctuation mistakes, and other writing issues on all your favorite websites.

The Perfect Timing

Sending farewell messages too early is a bad idea. People will inevitably stop by your office to wish you well face-to-face, and that could interfere with finishing up your last work tasks. After coworkers have said their goodbyes, they may feel awkward when they see you lurking about for another week. On the other hand, if you wait until the last minute, they may not have time to say a proper farewell. When is the best time? A day or two before your last day, when you’ve completed the majority of your duties, is a fitting time to send out a parting email. Then, when your fellow workers bid you farewell, you’ll have a chance to spend a few moments with each one on a personal basis.

The Perfect Words

What should you say in a farewell message? It will set the tone for your entire departure, so it’s essential to get it right. Of course, you’re excited about your future, but harping on how prestigious or lucrative your next position is may create jealousy. However, if you sound bummed about leaving, you will give the impression that your next job is (or will be) a dud. Aim for balance. Tell your workmates where you’re heading, but make the focus of the letter about them. You might express gratitude for individuals who helped to train you, reflect on some of your team’s greatest achievements, and make everyone laugh with an amusing anecdote. Close with a few words of fun advice, such as a quote from a respected expert in your field.

Don’t Forget

For networking purposes, include several ways to contact you. For example, you can include a link to your LinkedIn page, a phone number, and an email address. (You’ll probably lose access to work emails and phone numbers, so personal contact information is best.) If you don’t have your next position lined up already, ask some key players if you can use them as references.

Keep It Short and Sweet

How long should a farewell letter or email be? Do you groan when an extremely long work email shows up in your inbox? Have some empathy! A brief, friendly note will bring feelings of appreciation rather than disgruntled sighs. However, you do want to say enough that your message doesn’t sound flippant. In other words, “See ya!” isn’t thoughtful enough to create the positive vibes you’re aiming for.

An Example Farewell

Whether you send individual or group goodbyes, you can follow the same basic template.

What To Do After Your Letter Is Sent

Don’t forget that actions speak louder than words. Besides writing a nice letter, you want to leave a positive impression with the coworkers you’ll be leaving and the new one who will replace you. Why not spend a moment on your last day to reflect on your work space? How should it look for the next person? After all, your working area says a lot about you and your feelings for the company. Make sure your desk is tidy. Remove all personal items from your work computer and the work space. If you want to go the extra mile, leave a note for your successor to welcome them and give helpful hints so they can jump right into the swing of things.

Leaving a favorable impression when you leave a job is an important loose end to tie. Give high priority to writing a brief, upbeat farewell letter for your colleagues. If you let your colleagues know about your departure gracefully, your transition will be smooth.

Below is a mail sample for a person who has to send a good-bye mail on his last I am also very thankful to the [mention your area/department] Team members.

How to Write a Carefully Crafted Goodbye Email to Colleagues

send off email to team

Composing a goodbye or farewell email to your colleagues on your last day in the office can be a daunting task. To help, here’s a sample email that you can refer to.

Subject: Bidding Everyone Adieu

Dear Coworkers,

Today is my last day at work here, and I would like to thank you all for the great times that we shared. I will treasure all the sweet memories that I have of working here with you.

I have enjoyed working with you all, and I see myself as one of the few lucky employees at [insert name of company] because I got to work with such a great team of like-minded individuals. It’s hard for me to bid you all adieu because of how we worked together tirelessly to promote this company so that it would meet the present and future needs of clients and staff members.

Building a successful team means more than just finding people who can work together. It means finding a team that's committed to each other, has a deep sense of trust with one another and cares about each other. During my 10+ years as a full-time staff member here, I've worked in three different departments. Despite how tough things were, every team I had the privilege to work with was able to meet, surpass, and sustain the goals that we were tasked with.

I remember when the company's success was plummeting, I was part of the team that was commissioned by the board to find a lasting solution to the challenges the company was facing at that difficult time. Under the supervision of Mr. /Mrs. _____, we researched and drafted the [paper/project] that helped restore the company.

While this has been one of the most satisfying, rewarding, and all-around wonderful jobs I've ever had, I feel that it's time for me to explore new challenges and diversify my experience. I will definitely miss you all, and at the same time, I look forward to these new career opportunities.

At this juncture, I wish you all the very best here at [insert name of company]. Once again, thank you for the inspiration and for bringing out the best in me. To keep in touch with me from time to time, my contact information is below.

[Your name]

[Your contact information]

WATCH THE VIDEO ON THEME: Greetings & Closings for FORMAL Email Messages in English

A touching farewell letter should be how. and other colleagues you may have worked with on past projects or teams. Email (required).

send off email to team
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