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Thanks mail to client for meeting
October 02, 2018 Wedding Anniversary Wishes No comments

A good customer thank you email can go a long way in creating a great customer experience and brand perception. Use these 5 tips to craft the.

If a business associate has recently provided assistance, a client has recommended your services, or a potential employer has met with you for an interview, then you should consider sending them a business thank you email message. Most people like to feel like their efforts have been noticed – and they are generally more open to continuing business relationships with appreciative associates than they would be with those who take their contributions for granted and never acknowledge them.

Using the sample, tips, and links below, learn how to craft a top-notch thank you letter that will not only show your gratitude but will make a good impression as well.

Thank You Email Example

The sample email below is addressed to Suzanne, a business contact who did a great job helping Mary Jones (both women are fictional) plan an annual conference.

To show her appreciation, Mary sent Suzanne an emailed thank you note.

Sample Business Thank You Email

Subject line: Annual Conference

Dear Suzanne,

Thank you so very much for all of your invaluable assistance with planning our annual conference. Your expertise in handling the logistics, the meeting arrangements, the multimedia presentations, coordinating travel, and in organizing the event were greatly appreciated.

Many of our keynote speakers and participants made a point of telling me how impressed they were by the smooth organization of all of the lectures and other related events. I really appreciate your help and advice, and I am sure we will be contacting you for your assistance with next year's conference.

In the interim, if I can provide you with a recommendation or if there is anything else I can do to assist, please don't hesitate to ask.

Best regards,

Mary Jones

Include the Details

In this note, Mary does not simply thank Suzanne. Rather, she lists all of the ways Suzanne had specifically been helpful in organizing the annual conference. She also offers to return the favor, which reveals that she is not sending out a generic thank you note and that her words of gratitude are not empty.

Instead, Mary shows that she would be willing to act in return should Suzanne need her help one day. This focus upon the potential mutual benefit of their relationship helps to ensure that Suzanne will be open to provide her professional assistance again in the future.

Review More Business Thank Yous

There are many occasions in the business world where it is either expected or recommended that you write and send a thank-you note to an associate. If you'd like other examples of thank you notes or the scenario above isn't comparable to the scenario that has prompted you to write a thank you email, consult this list of business thank you letter samples for more tips and models upon which to base your own correspondence.

These examples address a variety of business and employment-related scenarios, including thank you letters for employees, employers, colleagues, clients and networking contacts.

Thank You Letter Writing Tips

If you're unsure about what to include in a thank you letter, it's time to review the etiquette of writing thank you letters. Doing so will give you the basics on how to write such a letter. These tips include who to thank, what to write, how to format, and when to draft and send an employment-related thank you letter.

If you procrastinate for too long after you’ve received assistance or been given an opportunity by an employer or business contact, you’re more likely to forget to do so, missing your chance to make a favorable impression.

Do a search on your favorite website using their content search option—usually found at the top of the webpage. You can also search the internet for samples of resignation letters, appreciation letters, and business letters. Knowing how to nail these letters will help you get an interview, follow-up with an employer, and handle all the employment-related correspondence you may need to write.

Remember that sooner is always better than later when it comes to sending a thank you email.

If you're intimidated by the prospect of writing any kind of business-oriented letter, do yourself a favor and review some sample letters of all kinds so that you’ll have a better idea of how your own business correspondence should look. These letter samples include cover letters, interview thank you letters, follow-up letters, job acceptance correspondence, and rejection letters.

However, when a person is writing a thank you letter to someone, one knows . It was an honor to meet such a great client, who can be a huge.

How to Thank Someone for a Business Meeting

thanks mail to client for meeting

Meeting Thank You Notes

Why send a meeting thank you note? Meetings can be a big drag: They can be fist-eatingly boring, last an eternity, or force you to solve very difficult problems.

On the other hand, meetings can be a blast. The group may be a ton of fun, jokes fly, maybe cocktails make an appearance.

When you think about it, either way, you should write a thank you note-- for enduring the tedium with (or for) you, or for sharing a fabulous time. Even if it was somewhere in the middle, ideas were exchanged and time was spent, and that deserves recognition. Here are some samples of meeting thank you notes.

Dear Todd,

It was a pleasure meeting you yesterday. Your ideas on new approaches to sales in our region were insightful and a great help to me. Thank you for making time to meet with me and for sharing your thoughts.



Dear Dr. Price,

Thank you for seeing me yesterday. I appreciated the chance to discuss our new products with you. Your opinions are always helpful and interesting. I hope the latest product will fit your needs.

It's always a pleasure to see you!

Best Regards,



It was a pleasure to finally get a chance to meet you today. Your research project sounds very interesting and offers a compelling value proposition to to the mobile phone carriers. As discussed, my team has done extensive work in the type of data collection that your research requires.

Please let me know if I can provide you with more details about how we would work on the project.

Look forward to speaking with you soon.


Dear Paul,

Thank you for your time today. Jack and I very much appreciated your input on our new business development strategy. I know that you have a number of demands on your schedule right now so the fact that you took as much time as you did to guide us is even more welcome.

We will be sure to circle back with you when the plan is finalized in order for you to provide your stamp of approval as well as any final comments.




Your time on the phone today was very helpful in identifying the next steps for the enterprise installation team. Thank you very much for all your insight into the dynamics of the marketing and sales organization. We will be sure to solicit input from both the VP of Marketing and Sales before making our final recommendation to the Board of Directors.

I'm looking forward to working with you more as we get farther along in the process. Please let me know if I can be of assistance to you in your upcoming review of service oriented architecture (SOA) evaluation. I would be happy to compare notes with you on SOA benefits and drawbacks.

Thanks again and talk to you soon.

More meeting thank you notes to come...

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Perfect Email Templates for Writing to Your Clients

thanks mail to client for meeting

Sending out thank you emails to the attendees of your event is the perfect way to let them know how much you care. It not only shows that you remembered them even after the event, but it also encourages them to come again for the next event you organize.

So, if you are looking for something to boost your popularity, it is time that you write a thank you email, after an event has taken place. Here you will find some great tips on how to write a great post-event thank you note.

What is A Thank You Email

A thank you email is simply an email that shows your appreciation for those who’ve attended your event. It is a courteous after-event act that makes the attendees feel valued.

Although this may sound simple, writing a thank you after a successful event may be quite tricky. This is because a thank you email for attending an event needs to subtly encourage your attendees to come for your future events as well.

As such, when you write a thank you email for an event, you need to make sure that you market yourself well and indicate that you genuinely felt honored when your attendees came for your event.

Why You Need A Thank You Email

As mentioned earlier, a thank you email bridges the gap between you and your attendees. A thank you email for attending an event is more than just a show of appreciation. It is a technique by which you retain the loyalty of those who have already attended your event.

A thank you email also acts as a medium through which you raise awareness regarding your event. This is because if you make your existing attendees feel valued, they are more than likely to pass on the word to others.

Therefore, word-of-mouth spreads fast and gives you much credibility automatically.

Moreover, a thank you email builds trust between you and your target audience. This is extremely useful since the trust that you build between yourself and your attendees ensures that in the future, you can connect with them and gather useful information.

This helps you extensively in terms of getting relevant insights on what your target audience wants. Also, you will be able to gain authentic feedback since the attendees will be willing to share honest reviews regarding your event.

A thank you email also gives you an opportunity to drive more conversions. That is, you may subtly incorporate a call-to-action in your thank you email. This way, you ensure that attendees will keep visiting your website for the latest updates and events.

The Best Subject Lines For A Thank You Email

When it comes to writing a subject line for a thank you email for an event, the subject line that you choose depends on the type of audience you are writing to. Although this may sound obvious, it is something most seem to overlook.

Your subject line may be as simple as “Thank You for attending Event Name”, or it could be something more delicate and personalized.

A more personalized subject line may also include an attendee’s name. This is certainly more impactful as it creates a sense of value and shows the recipient of the email that you are not just sending automated emails.

Nevertheless, the only way to find out which subject line works best is to keep on researching and experimenting. This is where A/B or split testing comes in.

For those who may not be familiar with the term, A/B testing involves creating more than one version of a subject line and testing which one works best.

For example, you may test two subject lines; one contains the name of the receiver while the other does not.

You can then start sending both and see which one drives more traffic. You may include a call-to-action to monitor the results.

Additionally, subject lines need to be optimized for various devices. This is because not everyone will be opening their emails on a PC. They might be viewing them on smartphones and tablets.

Therefore, a general rule of thumb is to limit your subject line to no more than 50 characters.

How to Create Great Subject Lines for Your Thank You Email

Although a subject line seems like the smallest part of your thank you email, it is the most important aspect of any email. After all, it is the subject line that will determine whether your email gets opened.

So, here are some useful tips that you can follow to create a great subject line.

Making them concise

Subject lines need to be short and to the point. It has been reported that around 40% of emails get opened on mobile devices. This implies that your subject line needs to be skillfully crafted. It should include the most relevant words first.

The sender’s name should be familiar to the recipient

Every day, we receive numerous spam emails. This means that if you send an email with an unfamiliar name, it is more than likely that the recipient will mistake the email for spam.

Furthermore, avoid using a sender name that has ‘no-reply’ in it. This is likely to backfire. Firstly, the recipient may not bother opening the email since there is no point in reading the content if they cannot reply to it.

Secondly, it can be quite demoralizing for the receiver to receive a robotic thank-you message. It will make them feel as if you are simply fulfilling a formality, rather than actually appreciating their attendance.

What You Need to Write in the Body of A Thank You Email

Email copy is the next most important thing after the subject line. The question of how to write a thank you email for attending an event is discussed here:

Keeping it short

Just like the subject line, the body of the email should be short and sweet. You must be wondering as to why we are stressing so much about keeping the content as little as possible.

The reason is that no one has enough time or patience to read mails with long paragraphs. People need to get the message as quickly as possible. Therefore, keeping everything to the point is highly essential.

Understand what you will look for in a thank you email

Your attendees are not much different from you. As such, it is very helpful to consider what you yourself would want in a thank you email.

This will make sure that you include things that will make you feel valued and honored.

Looking for examples

It is always a good idea to look for samples. Samples of post-event thank you emails can give you great ideas as to what you need to include in your own emails.

You can use the following template of a post-event thank you email as a starting point:

Subject: Thank you for coming, <firstname>.

Dear <firstname>,

We are more than thankful that you attended our event. We hope you enjoyed the experience.

Looking forward to meeting you again next time.

Thank You.

Best Regards,

Your Name

How to Test Your Thank You Email

Just like reminder emails, it is not easy to test thank you emails. One way is to ask your recipients to give their feedback through your thank you email. If you get a number of replies, it shows that your thank you email was effective!

Principles of writing a post-event thank you email

You should learn how to write a thank you letter after an event in Asia: your thank you email after meeting should follow a few principles to guarantee the effort is a success.

  • Use a professional email signature
  • Don’t delay sending the follow-up email after the meeting
  • Be honest and polite
  • Keep the thank you email short, but not too short
  • Do not burn bridges—ever.

A thank you email after a conference should be written in line with the same principles. Your subject line can be as simple as “Thank You for Attending [Event Name]”, or it could be something more personalised.

Wording for thank you email after an event

Need to send a thank you email to volunteers after an event or some other email following a meeting or conference?

Be ready for effective wording. When you write a thank you email for an event, you need to make sure that you market yourself well and indicate that you genuinely felt honored for the attendee to come to your event.

A thank you letter to sponsors after an event is simply an email that shows your appreciation for those who have attended your event. It is a courteous after-event act that makes the attendees, especially sponsors, feel valued and respected.

Tips on how to write a post-event thank you email

Here’s what we recommend including in a thank you letter for attending an event:

  • Subject lines should be short and to the point.
  • Avoid using a sender name that has ‘no-reply’ in it.
  • Like the subject line, the body of the email should be short and sweet. 
  • Include personalised lines, not just a boilerplate message.
  • Include things that will make your attendees feel valued and honored.

Also, feel free to use examples and templates for the wording of thank you emails after an event.

Examples of emails

Take care when writing a follow up thank you email after event to your event participants.

Thank you email after a meeting:


Thank you email after a conference:

Thank you letter to sponsors after an event:

Thank you email to volunteers after an event:

Post-event thank you email templates

If you found this information useful, you may also like to learn more about creating a business invitation email. Say thank you to your attendees with GEVME Email marketing and gain a foundation for long-lasting relationships with a target audience.

How to write a follow-up message to clients and use it as a part of your networking Your follow-up thank-you email after a meeting is a part of networking.

6 Important Business Email Templates

thanks mail to client for meeting

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Keeping your clients happy is one of the most important things you can do in business. Delighted customers will buy from you again and again, be advocates for their family and friends, and spread the good word about your organization.


Developing great customer relationships is based on one key factor — trust. One of the best ways to make (or break) trust is through communication. That makes written communication, including emails, one of the most vital ways you can interact.


We covered off the main reasons for writing to clients in our article “How to email clients and make them love you.” We suggest reading that article now to get some context and tips on building great customer relationships. Here, we’re going to dig a little deeper, giving you the email templates you need to contact your clients like a pro.



Email Templates You Will Find Here


These are the topics these email templates are going to cover.


Providing business, product, or service information to a client.

Responding to client questions and queries.

Scheduling or rescheduling a meeting with a client.

Providing confirmations and follow ups.



General Guidance for Writing to Your Customers and Clients



Use the proper greeting with a client, depending on your existing relationship.

If you have a friendly, informal relationship, first names are fine. If it’s a more formal or first contact, generally stick to a title and last name.

Never use a generic greeting, always use their name.

Get to the point quickly and be concise., but don’t be impersonal or abrupt.

Keep your sentences short and clear.

Include everything your client needs to know in the email.

If you’re just providing information and don’t need a response, write “No response needed” at the end of the email.

Proofread your email—few things break trust as fast as a typo.

Thank your client—finish off your email with a thank you.




Email Template for Providing Business, Product, or Service Information to a Client



Purpose — let a client know details of a business offering.


Subject line — Information on [business, product or service name] [as requested]


“Dear [client name]

Thanks for requesting information on [product, service, or business name] [delete this part if they did not request the information].

I’m pleased to share the following details.

[provide a list of the key information that you have to share. It should directly address any questions or requests for information the client has.]

I’m also delighted to let you know how our [service/product/business] has helped other customers. Some of the main benefits they had included:

[provide a short list of key benefits and how you can make their lives better.]

You can find further information here. [provide links to further information—you don’t need to go into huge depth in the email, instead, you can provide hyperlinks or add attachments.]

Please let me know if you need anything further and I would be happy to help.

Thank you,

[your name].”




Email Template for Responding to Client Questions and Queries



Purpose — provide information in response to a customer’s questions.


Subject line — Answers as requested on [area or topic]


“Dear [client name]

Thanks for your questions about [area or topic], I am delighted to answer them.

[Repeat customer question one]

[Repeat customer question two]

[Repeat customer question three]

[Provide exactly the information they’re after—only include as much information as the client has requested to answer the question. Provide hyperlinks to further information if they need it.]

Please let me know if you have further questions or would like more information.

Thank you,

[your name].”


Email Template for Scheduling or Rescheduling a Meeting With a Client



Purpose — asking to reschedule a client meeting.


Subject line (scheduling) — Request to schedule [meeting name] to [date and time]


Subject line (rescheduling) — Request to reschedule [meeting name] to [new date and time]


“Dear [client name]

I am writing to [schedule or reschedule] a meeting for [date and time] at [location]. [if the meeting is over the phone, skype, audio conference, or online, ensure you provide contact details.]

During the meeting we will cover the following areas:

[list key items you will cover]

Please let me know if you have any questions.

Thank you,

[your name].”





Email Template for Providing Confirmations and Follow Ups to a Client



Purpose — confirming information and following up with customers.


Subject line — [Confirmation / Follow up] for [subject area]


“Dear [client name]

[I can confirm  / I am following up to let you know] that [reason you are following up.]

I hope this gives you the information you need. Please let me know if you have any questions.

Thank you,

[your name].”


These email templates will help you build better relationships, develop trust, and create happier customers and clients.

WATCH THE VIDEO ON THEME: Thank You Email After The Interview - Learn This #1 Trick To Double Your Chances ✓

How to write a follow-up message to clients and use it as a part of your networking Your follow-up thank-you email after a meeting is a part of networking.

thanks mail to client for meeting
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